Central Piedmont Community College Technology Plan Process vs. - - PowerPoint PPT Presentation
Central Piedmont Community College Technology Plan Process vs. Project Request Process What t type o of request d do I submit? ? Project ct o or Tech ch P Plan? Project Request Tech Plan You have an idea for a process improvement that
Project Request Tech Plan You have an idea for a process improvement that involves technology, but you only have requirements not a specific product in mind Technology Equipment needs (ie. computers, projectors, printers, smart classroom, conference room upgrades) You need a technical system developed Software needs An improvement/enhancement to an already existing system Classroom Technology needs
Submission Departments submit requests via an online request system. Approval Department Manager Approves Project Sponsor Cabinet Sponsor of project evaluates need and provides approval. Project is placed in ITS project queue if approved Assess ITS offers consultation services to review and understand client requirements for
mandates, Outsourcing, Costs, and Complexity are considered at this time. Scheduled Project is scheduled and an ETA for completion is provided to client Completion ITS provides completed project solution based on client requirements Confirmed Completion Client is asked to confirm that the project is completed and requirements for project have been met
Client Submits Request Request is sent to Approving Manager Approved by Manager? Not Approved If approved by Manager, request is sent to the Cabinet Sponor Approved by Cabinet Sponsor? Request is placed in ITS Project Queue Assessment of project request is performed Project is scheduled Project is developed and completed Cabinet Sponsor Denies Request Client confirms project is completed Client requirements are defined
Collect Departments submit requests via an online request system. Through 6/2/14 Through 6/3/13 Assess IT Services offers consultation services, if needed, for further review and understand their requests. Estimate costs. March 2014 – Sept 2014 6/3/13 – 9/3/13 Prioritize Areas Managers, Deans, and VP’s prioritize requests for their areas to meet their goals. June 2014 – Sept 2014 6/3/13 – 9/6/13 Decision Prioritized list of requests presented to the College Cabinet for review and approval. Seek funding support. August 2014 9/9/13 Communicate Publish funded list of requests and expected deployment timeline. Initiate procurement. Sept 2014 9/13/13 Procure Procure approved requests, receive and settle invoices. Sept 2014 – Dec. 2014 9/13/13 – 12/2/13 Deploy Deploy approved requests Complete by June 2015 Complete by 6/23/14
Critical Enhances institutional effectiveness; is critical to student success; is required to meet external agency guidelines and/or a college goal. High Enhances departmental effectiveness; is beneficial to student success, and meets a college goal. Medium Good to have; improves efficiency of College services to students and staff. Low Nice to have.
Client Submits Request Request is sent to Approving Manager Approved? Not Approved If approved, request is sent to Technology Planning Team Cost & Feasibility Analysis is performed
Requests are presented to cabinet for prioritization Cabinet Priority is set to Critical, High, Medium, or low Funding Needs are summarized by priority and sent to Cabinet for funding allottment Funding is provided based
equipment budget Status of request is changed based on funding allottment Cabinet Denies Request
Not Approved for Equipment Funding Request is placed in queue for approval and funding for the next fiscal year equipment budget cycle Approved for Equipment Funding Items needed to fulfill request are procured Items are recieved Deployment of items are scheduled and completed Request is marked complete Department can find other funding source to complete request Alternative funding found?