Ce r tific ation Use r Gr oup 2019 Annua l Me e ting Building - - PowerPoint PPT Presentation

▶
ce r tific ation use r gr oup
SMART_READER_LITE
LIVE PREVIEW

Ce r tific ation Use r Gr oup 2019 Annua l Me e ting Building - - PowerPoint PPT Presentation

Dec 20, 2023 171 likes •530 views

Ce r tific ation Use r Gr oup 2019 Annua l Me e ting Building Mo me ntum o n the CUG Visio n City o f K e ize r Co mmunity Ro o m De c e mb e r 5, 2019 CUG Co Chair s T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E ug e ne

slide-1
SLIDE 1

Ce r tific ation Use r Gr

  • up

City o f K e ize r Co mmunity Ro o m De c e mb e r 5, 2019

2019 Annua l Me e ting

Building Mo me ntum o n the CUG Visio n

slide-2
SLIDE 2

CUG Co Chair s

T iffa ny Ha milto n, ODOT Je nife r Wille r, City o f E ug e ne

slide-3
SLIDE 3

Intr

  • duc tions
  • Na me
  • Ag e nc y
  • Yo ur c o mmitte e s/ ro le in CUG
slide-4
SLIDE 4
  • Pro vide CUG pro g ra m a nd po lic y upda te s
  • Pro vide tra ining o n ke y a spe c ts o f fe de ra l

hig hwa y pro je c t de live ry

  • Ho ld CUG Sub c o mmitte e wo rk se ssio ns to

ma ke pro g re ss o n wo rk pla ns

  • Re po rt a nd c o o rdina te e ffo rts o f CUG

Sub c o mmitte e s

4

Obje c tive s:

slide-5
SLIDE 5

Age nda

Building Mo me ntum o n the CUG Visio n

5

  • Introductions
  • Keynotes
  • Policy and Funding Updates
  • Certification User Group Status Report
  • Break
  • CUG Business & Subcommittee Status Reports
  • Training: Environmental Construction Issues

Morning

  • Subcommittee Work Sessions
  • Subcommittee Status Reports
  • Training: Certification Program Quarterly Reports
  • Evaluation and Closing Remarks

Afternoon

LUNCH BREAK

slide-6
SLIDE 6

Certification User Group

Standards Training Process Improvement Project Funding & Obligation Steering Committee LIAISONS

CUG Str uc tur e

slide-7
SLIDE 7

CUG Ste e r ing Committe e - 2019

  • Tiffany Hamilton, ODOT (co-chair)
  • Jenifer Willer, City of Eugene (co-chair)
  • Brennan Burbank, ODOT
  • Joel Croff, ODOT
  • Sam Hunaidi, ODOT
  • Brian Nicholas, Marion County
  • Paul Pongracz and Lesley Nebeker, City of Gresham
  • Ian Cannon, Multnomah County
  • Satvinder Sandhu, FHWA
  • Ted Leybold, Metro (Portland)

7

slide-8
SLIDE 8

CUG Subc ommitte e s

Standar ds: L e a ds:

  • T

iffa ny Ha milto n, ODOT

  • Sto rm Be c k, Multno ma h

Co unty L ia iso n:

  • T

iffa ny Ha milto n, ODOT Pr

  • c e ss Impr
  • ve me nts:

L e a ds:

  • Justin Be rnt, ODOT
  • Brya n Ro o t, City o f E

ug e ne L ia iso n:

  • I

a n Ca nno n, Multno ma h Co unty T r aining: L e a ds:

  • Da ine a l Ma lo ne , L

inn Co

  • T

a mi We il, ODOT L ia iso ns:

  • Pa ul Po ng ra c z & L

e sle y Ne b e ke r, City o f Gre sha m Pr

  • je c t F

unding & Obligation: L e a d:

  • Je ff F

lo we rs, ODOT L ia iso ns:

  • Sa tvinde r Sa ndhu, F

HWA

  • T

e d L e yb o ld, Me tro

8

slide-9
SLIDE 9

Ke ynote s

Mc Gr e gor L ynde

ODOT De puty Hig hwa y Div. Administra to r

Phil Ditzle r

F HWA OR Divisio n Administra to r

Je ff F lowe r s

ODOT Ac tive T ra nspo rta tio n Ma na g e r

9

slide-10
SLIDE 10

Policy & Funding Updates

Je ff F lowe r s, ODOT Ac tive T r anspor tation Manage r

  • HB 2017 T

ra nspa re nc y, Ac c o unta b ility, Pe rfo rma nc e

– Re q ue st fo r Ce rtifie d L

PA pro je c t links

  • F

e de ra l F unding Upda te s

– F

AST Ac t

– Re sc issio n re pe al

  • F

unding Ob lig a tio ns T a rg e ts

  • Pro po se d Pre -I

GA Adva nc e De po sit E A(Me tro Pilo t)

T e d L e ybold, Me tr

  • Or

e gon

  • MPO pro je c t de live ry/ o b lig a tio ns pe rspe c tive

10

slide-11
SLIDE 11

11

  • Spring: Training
  • July: Summer Work Session
  • Fall: Training
  • Dec: Annual Meeting

2019

Timeline

  • March & April: FHWA Core Curriculum

Contract Administration (5 sessions!!)

  • July 17: 3rd Annual Summer Work Session
  • October 23: APWA Right of Way, Utilities,

Rail Preconference Workshop & Webinar

  • December 5: 4th Annual Meeting

2019

Accomplishments CUG T ime line & Ac c omplishme nts

slide-12
SLIDE 12

Overview

  • Local Agency & Certification STIP Projects
  • Program Resources
  • Certification Status
  • Compliance Plan
  • Bulletins Summary
  • Upcoming program work in 2020

Ce r tific ation Pr

  • gr

am Update s 2019

12

T iffa ny Ha milto n, Ce rtific a tio n Pro g ra m Ma na g e r

slide-13
SLIDE 13

L

  • c al ST

IP Pr

  • je c ts

13

STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM Total Value is the value of all active phases in years shown

slide-14
SLIDE 14

Counts Costs

All Ac tive L

  • c al Pr
  • je c ts: Costs

STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM

slide-15
SLIDE 15

15

All Ac tive L

  • c al Pr
  • je c ts: Counts

STIP FP Data, Power BI as of: 12/2/19 11:65:42 AM

$309M $341M $21M $125M $339M

slide-16
SLIDE 16

Building Momentum on the Certification User Group Vision

16 Ce rtific a tion Prog ra m

3 Applic a nt Ag e nc ie s 129 Pro je c ts* $362 Millio n*

*STIP FP Data as of: 12/2/19 11:65:42 AM

10 Ce rtifie d Ag e nc ie s

slide-17
SLIDE 17

Re sourc e s

  • Certification Program Analyst* – Tami Weil
  • Statewide Programs Analyst* – Laura Cooley
  • Statewide Database Analyst – Jake Geissinger
  • CUG Support – Innovative Growth Solutions

Ce r tific ation Pr

  • gr

am Update s

17

* Interim positions

slide-18
SLIDE 18

Ce r tific ation Pr

  • gr

am Update s

18

Age nc y Ce r tific ations Unde r way

  • 3 consultant selection & contract administration
  • 2 transitioning other functional areas to full certification
  • 3 new program applications received and in process

ADA Pr

  • c e ss Re vie ws
  • 8 approved
  • 2 in process

2018 L PA Ge ne r al Conditions Update s

  • 4 approved
  • 5 in process
  • 1 needed (maybe)

2019 Complianc e Re vie ws

  • 10 initiated 2018-19, 6 closed out
  • 10 LPA self-audits received
  • 2020 Review Schedule – update pending

As of 12/5/19

slide-19
SLIDE 19

Ce r tific ation Pr

  • gr

am Update s

19

Bulle tins: Issue d sinc e De c . 2018

  • 101-33: Updates, LPA A&E Requirements Guide & Contract

Template

  • 101-34: Applicability of 2018 Boilerplate Special Provisions
  • 101-35: Certification Compliance and Oversight Plan Updates
  • 101-36: ICAP and Indirect Costs Updates

Planne d for De c . 2019

  • 101-XX: Quarterly Reports - Updated Form and Process
  • 101-XX: Local Agency Guidelines 2019 Updates
  • LPIF changes: Patented/Proprietary Products
  • Environmental
  • Various edits
  • Redline?
  • Updated Bulletin Status Summary
slide-20
SLIDE 20

Agr e e me nts

  • Master & Supplemental Agreement Overhaul
  • Significantly shorter supplemental project authorization
  • Work planned to restart in spring 2020

Complianc e

  • Closing out 2018-19 reviews
  • Updating 2020-21 review schedule
  • Initiating reviews

Suppor ting Ne w Applic ants

  • Applications, Training, Foundational Documents
  • Agreements, Demonstration Project

Complianc e

  • Continued partnership with the CUG on process improvement,

standards, training, and funding and obligations

Ce r tific ation Pr

  • gr

am Wor k 2020

20

slide-21
SLIDE 21

BRE AK

21

slide-22
SLIDE 22

CUG Ste e r ing Committe e - 2019

  • Tiffany Hamilton, ODOT (co-chair)
  • Jenifer Willer, City of Eugene (co-chair)*
  • Brennan Burbank, ODOT
  • Joel Croff, ODOT*
  • Sam Hunaidi, ODOT
  • Brian Nicholas, Marion County*
  • Paul Pongracz & Lesley Nebeker, City of Gresham**
  • Ian Cannon, Multnomah County
  • Ted Leybold, Metro (Portland)
  • Satvinder Sandhu, FHWA

*Expiring terms **Interim proxy for David Daly’s position with the City

22

slide-23
SLIDE 23

Steering Committee: Filling 3 Positions 2020 Re c omme nde d Slate

 K

a tie Ma rwitz, City o f E ug e ne

 Pe g g y K

e pple r, L a ne Co unty

 Chris Buc he r, ODOT

23

slide-24
SLIDE 24

Subc ommitte e Status Re por ts

  • Pro je c t F

unding Ob lig a tio ns

  • Pro c e ss I

mpro ve me nts

  • Sta nda rds
  • T

ra ining

24

slide-25
SLIDE 25

T r aining: E nvir

  • nme ntal Constr

uc tion Issue s

Jo hn Ra a sc h & Ro d T ho mpso n, ODOT Ge o -E nviro nme nta l Ste ve Pre szle r, Ma rio n Co unty

ODOT Tools LPA Tips Guidance

25

slide-26
SLIDE 26

L UNCH

26

Subcommittee Leads Huddle

slide-27
SLIDE 27

Subc ommitte e Br e akout Se ssions

Joint: Funding & Obligations / Process Improvements

  • Scoping Tools
  • Targets &

Incentives

Standards

  • Consultant

Selection Needs

  • Work plan updates:

LAG Manual, LPIF, Specifications Updates

Training

  • Plan

Workshops for 2020

27

Chemawa/McNary Claggett Creek Iris B

slide-28
SLIDE 28

Subc ommitte e Status Re por ts

  • Jo int se ssio n: Pro je c t F

unding & Ob lig a tio ns a nd Pro c e ss I mpro ve me nts

  • Sta nda rds
  • T

ra ining

28

slide-29
SLIDE 29

T r aining : Ce r tific ation Pr

  • gr

am Quar te r ly Re por ts

T iffa ny Ha milto n, ODOT Ja ke Ge issing e r, ODOT

29

slide-30
SLIDE 30

Quarterly Reports: Updated Form and Process

  • New PDF format
  • 2 distinct parts:
  • total project costs for all phases (regardless of funding source)
  • contract info for each federally funded phase
  • Other new information
  • Person in responsible charge
  • Financial reviewer
  • Applies to all active projects
  • beginning 1st Quarter 2020

Ce r tific ation Pr

  • gr

am Wor k 2019

30

slide-31
SLIDE 31

CUG 2020 E ve nts

  • Spr

ing T r aining

– Co ntrac t Chang e Orde rs

  • Summe r

Subc ommitte e s Wo r k Se ssio n

– July 2020

  • F

all T r aining

– T

  • pic T

BD – Sc o ping ?

– Se pte mb e r/Oc to b e r 2020

  • Annual Me e ting

– De c e mb e r 2020

  • Ste e r

ing Co mmitte e Me e tings

– Jan 22, April 22, July 29, Oc t 28

31

slide-32
SLIDE 32

Ne xt Ste ps

  • Share notes & documentation of this

meeting

  • Subcommittees continue progress on

work plans

  • Steering Committee coordinates efforts
  • Planning for Summer Work Session
  • Planning for Spring & Fall Trainings

32

slide-33
SLIDE 33

E valuation

33

slide-34
SLIDE 34

T hank You!

34