CAPITAL OUTLAY PROJECT REQUESTS FY 2018 - 2019
M ID F EBRUARY 2018: C APITAL O UTLAY REQUESTS ARE • MADE BY EMAIL TO ALL P RINCIPALS , T RANSPORTATION , M AINTENANCE , AND W AREHOUSE DEPARTMENT HEADS . M ID M ARCH 2018: P ROJECT REQUESTS ARE DUE TO • F ACILITIES P LANNING . CAPITAL OUTLAY M ID M AY 2018: R EQUEST DUE DATE EXTENDED . • PROJECT M ID J ULY 2018: R EQUESTED PROJECTS ARE CLARIFIED • RELATIVE TO SCOPE OF WORK AND COMPILED INTO A REQUESTS MASTER LIST . M ID S EPTEMBER 2018: M ASTER LIST IS REVIEWED FOR • PRESENTATION TO E XECUTIVE S TAFF . M ID O CTOBER 2018: M ASTER LIST PRESENTATION TO • M ASTER P ROJECT L IST D EVELOPMENT E XECUTIVE S TAFF . E ARLY N OVEMBER 2018: M ASTER L IST IS PRIORITIZED • WITH FILTERS TO PRODUCE RANKINGS AND PRESENTED TO L EADERSHIP WITH ESTIMATED COSTS . M ID N OVEMBER 2018: F INAL PROJECT LIST RANKINGS • AND ESTIMATED COSTS PRESENTED TO B OARD
M ID D ECEMBER 2018: G ROUP PROJECTS OF SIMILAR • SCOPE INTO PACKAGES OF 5 TO 7 SCHOOL SITES . M ID J ANUARY 2019: A SSIGN GROUP PACKAGES TO • PROJECT MANAGERS . A SSIGN MINOR PROJECTS TO C APITAL I MPROVEMENT C REW . CAPITAL OUTLAY M ID F EBRUARY 2019: C OMMISSION ARCHITECT / ENGINEER • FOR EACH GROUP PACKAGE AND BEGIN DESIGN PROCESS . PROJECT M ID J UNE 2019: C OMPLETE DESIGN PROCESS WITH • F ACILITIES P LANNING & U SER REVIEW INPUT . REQUESTS M ID J ULY 2019: A DVERTISE EACH GROUP PACKAGE FOR • BID . M ID A UGUST : A WARD LOW BID FOR EACH GROUP • PACKAGE . P ROJECT D ESIGN /C ONSTRUCTION M ID S EPTEMBER 2019: P RESENT LOW BIDS TO B OARD FOR • APPROVAL . M ID O CTOBER 2019: E XECUTE CONSTRUCTION • CONTRACTS . M ID N OVEMBER 2019: I SSUE NOTICE - TO - PROCEED TO • CONTRACTORS AND BEGIN CONSTRUCTION . M ID J UNE 2020 (E STIMATED ): C OMPLETE CONSTRUCTION • OF ALL GROUP PACKAGES .
A NNUALLY , IN ACCORDANCE WITH OUR S TANDARD O PERATING • P ROCEDURES , F ACILITIES P LANNING BEGINS THE DEVELOPMENT OF THE PROPOSED C APITAL O UTLAY B UDGET IN MID -F EBRUARY . W E ARE REQUESTING FROM P RINCIPALS AND D EPARTMENT H EADS WITH • CAPITAL OUTLAY CAPITAL NEEDS TO PROVIDE PROJECT REQUESTS THAT ARE A PRIORITY FOR YOUR FACILITY FOR CONSIDERATION IN THE 2018-2019 FISCAL YEAR BUDGET . PROJECT P LEASE PROVIDE TWO (2) PROJECT REQUESTS USING THE ATTACHED FORMS . • REQUESTS P ROVIDE ONE PROJECT ESTIMATED AT UNDER $100,000 AND ONE PROJECT ESTIMATED OVER $100,000. P ROVIDE AS MUCH DETAIL AS POSSIBLE ON THE SCOPE OF WORK AS INDICATED ON THE ATTACHED PROJECT REQUEST FORMS . W E UNDERSTAND YOU ARE NOT CONSTRUCTION ESTIMATORS AND OUR STAFF • WILL VERIFY AND PREPARE ESTIMATES OF THE COST AS WELL . S TANDARD E MAIL R EQUEST TO I F YOU NEED ASSISTANCE PREPARING YOUR PROJECT REQUESTS , OUR OFFICE • STAFF STANDS READY TO ASSIST DURING THIS PROCESS . P LEASE CONTACT P RINCIPALS MYSELF OR ONE OF THE F ACILITIES PROJECT MANAGERS COPIED WITH THIS EMAIL . P LEASE FORWARD ALL PROJECT REQUESTS TO MY A DMINISTRATIVE S ECRETARY , • M ICHELLE M C K EE , ( MMCKEE 4@ ESCAMBIA . K 12. FL . US ) NO LATER THAN M ARCH 15, 2018. T HE S CHOOL D ISTRICT OF E SCAMBIA C OUNTY , F LORIDA , A NTHONY B. N OLES , D IRECTOR , F ACILITIES P LANNING .
CAPITAL OUTLAY PROJECT REQUESTS P ROJECT R EQUEST F ORMS L ESS THAN $100,000 G REATER THAN $100,000
CAPITAL OUTLAY PROJECT REQUESTS E LEMENTARY L ESS THAN $100,000
CAPITAL OUTLAY PROJECT REQUESTS M IDDLE , H IGH , & A LTERNATIVE L ESS THAN $100,000
CAPITAL OUTLAY PROJECT REQUESTS E LEMENTARY G REATER THAN $100,000
CAPITAL OUTLAY PROJECT REQUESTS M IDDLE , H IGH , & A LTERNATIVE G REATER THAN $100,000
• S AFETY - P ROJECTS IDENTIFIED BY ANNUAL SAFETY INSPECTIONS , CODE REQUIREMENTS , AND OTHER REQUESTS WHICH IMPROVE STUDENT OR EMPLOYEE HEALTH , SAFETY , AND WELFARE ; W EIGHT = 5 • P ROTECTION OF D ISTRICT A SSETS – P ROJECTS THAT ADDRESS KNOWN HAZARDS TO OCCUPANTS INCLUDING INDOOR AIR CAPITAL OUTLAY QUALITY , CONTAMINANTS , SHARP OBJECTS , SLIPPERY FLOORING , BROKEN EQUIPMENT , INADEQUATE LIGHTING , ETC ; W EIGHT = 4 PROJECT • M INIMUM S TANDARDS - P ROJECTS THAT BRING LEARNING , WORK SPACES OR RELATED SPACES TO MINIMUM STANDARDS ; RANKING W EIGHT = 3 • E FFICIENCY - P ROJECTS WITH SOUND ECONOMIC PAYBACK , THAT ADDRESS DEFERRED MAINTENANCE ISSUES , EQUIPMENT STANDARDIZATION , REDUCED OPERATING COSTS , BETTER USE OF SPACE , OR MINIMIZING SCHOOL DISRUPTION ; W EIGHT = 3 P ROJECTS ARE PRIORITIZED BASED ON • M AJOR G OALS - P ROJECTS THAT ACCOMPLISH MAJOR GOALS WEIGHTED FILTER FACTORS OF THE INTENDED CONSTRUCTION PROGRAM , INCLUDING EQUITY BETWEEN FACILITIES , SECURITY SYSTEMS ( VIDEO SURVEILLANCE , FENCING , DOORS / LOCKS ), ACCESS TO FACILITIES , SITE WORK / DRAINAGE CORRECTIONS , AND COVERED WALKS TO BUILDINGS ; W EIGHT = 2 • G ENERAL E NHANCEMENT - P ROJECTS THAT INCLUDE AESTHETIC IMPROVEMENTS INCLUDING FAÇADE TREATMENT , LED SIGNAGE , COUNTERTOPS / CABINETS , CEILING TILE , FLOORING , SCREEN WALLS , ETC ; W EIGHT = 1
CAPITAL OUTLAY PROJECT RANKING • N OT A PPLICABLE ; G RADE = 0 • S OMEWHAT A PPLICABLE ; G RADE = 1 • A PPLICABLE ; G RADE = 2 • V ERY A PPLICABLE ; G RADE = 3 F ILTER FACTORS ARE GRADED BASED ON APPLICABILITY CRITERIA
CAPITAL OUTLAY PROJECT RANKING A LL S CHOOLS L ESS T HAN $100,000
CAPITAL OUTLAY PROJECT RANKING A LL S CHOOLS G REATER T HAN $100,000
C URRENT FUNDING : $4,403,849 • T OTAL REQUESTED PROJECTS LESS THAN $100,000 ESTIMATE : • $3,120,000 R EMAINING FUNDING AFTER COMPLETION OF LESS THAN • $100,000 PROJECTS : $1,283,849 A LL LESS THAN $100,000 PROJECTS WILL BE FUNDED • CAPITAL OUTLAY S ET ASIDE REMAINING FUNDING TO ACCELERATE PRIORITY • BUDGET SUMMARY ROOF REPLACEMENT AT C.A. W EIS E LEMENTARY ----------------------------------------------------------------------- • T OTAL REQUESTED PROJECTS GREATER THAN $100,000: • $44,995,000 F UNDING VS E STIMATED C OSTS P OSTPONE ALL GREATER THAN $100,000 PROJECTS FOR • ONE YEAR . ----------------------------------------------------------------------- • T OTAL ALLOCATED FUNDING FOR C APITAL O UTLAY P ROJECT • R EQUESTS FROM 2018 S ALES T AX 10-Y EAR R EFERENDUM : $14,000,000
HALF-CENT SALES TAX ALLOCATIONS 2018 R EFERENDUM 2018 - 2027
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