FISCAL YEAR 2015 (FY15) CAPITAL OUTLAY REQUEST Presented to the - - PowerPoint PPT Presentation

1

SHARON PUBLIC SCHOOLS FISCAL YEAR 2015 (FY15) CAPITAL OUTLAY REQUEST

Presented to the Sharon School Committee

November 6, 2013

2

Presentation Overview:

• Summary of FY14 Capital Spending to-date
• Overview of request of return of funds
• FY15 Capital Outlay Recommendations
• Capital Outlay Long-Range Planning

3

FY14 Capital Funding To-Date

Department/Building Type of Request Description Quantity Total Cost Balance Cottage Street School Facilities Construction of Staff Bathroom in Lower Level 1 $16,000 Facilities Hot Water Tank Replacement 1 $13,000 $5,613.58 East Elementary School Facilities Construction of Staff Bathroom

• $13,600

Facilities Construction of ‘Live’ Parking Drop-Off Loop

• $68,000

$17,703.97 Furniture Replace Cafeteria Tables 16 $10,000 Heights Elementary School Facilities Feasibility Study

• $25,000

$25,000 Facilities Card Access Reader for Exterior Doors

• $50,000

$28,100 Sharon High School Facilities Feasibility & Existing Conditions Study

• $130,000

$130,000 Technology Hardware East & Cottage Infrastructure

• $75,000

$1,724.91 Hardware Upgrade iMac Computers in Elementary 78 $93,600 $3,802.00 Special Education Hardware Laptop Cart for SHS 1 $7,400 Replacement

• f SHS Track
• $165,000

Maintenance Vehicles Replace Maintenance Truck 1 $43,000 Facilities School Street Parking Lot

• $30,056

$30,056 Food Services Technology Replace Purchase of Sale (POS) System $18,800 $18,800

4

Request Return of Funds

Return of Funds – based upon the review of the department’ s prior capital projects and the remaining balances therein, the administration is recommending that $62,831.26 be returned to the Town. This total is detailed below:

5

Security Improvement & Request for Repurposing of Existing Funds

• FY14 includes $50,000 for electronic card reader access at

Heights Elementary School

• This amount will cover both the installation of the devices as

well as a central CPU to manage the devices at all buildings throughout the district

• The administration would like to move forward and install

card readers in the other three schools – Cottage; East and SHS

• This goal can be realized through a repurposing of existing

capital funds previously allocated for a different capital project

6

Details for the Expanded Card Reader Project

Item Cost Total Purchase & Installation of five (5) card readers in each school $17,500 per school $70,000 Purchase of Upgraded Server To Manage Devices $21,900 $21,900 TOTAL COST OF PROJECT $91,900

Revenue for Project:

• $50,000 from already approved FY14 capital
• $40,774,92 repurposed from leftover FY13 district-wide

security capital outlay allocation

7

Departmen t Type of Request Description Total Cost

Technology Hardware 6 - iPad Carts for Elementary (25 units each) $96,000 Technology Hardware 2- Replacement Laptop Carts for SHS $48,000 Technology Hardware 25 – Replacement Projectors for Classrooms $24,000 Athletics Equipment Netting for Lacrosse Nets $12,989 Transportation Vans 3 – Replacement Vans for Special Education Fleet $78,447 TOTAL $259,436

FY15 Capital Outlay: $259,436

8

5-Year Comparison SPS Capital Outlay Requests

FY15 - $259,436

FY14 $848,484 FY13 $717,750 FY12 $2,963,881 FY11 $1,327,731 FY10 $957,568

9

Highlights of Future Identified Needs

• The district is at a critical juncture regarding future capital needs of two (2) of its schools

– the Heights Elementary and the Sharon High School.

• The exact infrastructure needs will become clear through an analysis of the forthcoming

studies for both schools.

• Consideration of options of how best to meet these needs will unfold in the months

ahead. Based upon what is known currently, the following represent some of the key items administration has identified for future capital funding (all estimates) : East Elementary

• Flooring Replacement $50 –

60,000 Heights Elementary Roof Design (FY16) – $100,000 Replacement Roof (FY17) – $1.3 million (without MSBA funding) Parking lot repair & replacement design (FY16) - $80,000 Parking lot repair & replacement (FY17) - $1.2 million Office Redesign & location design (FY16) - $50 – 75,000 Office Redesign &relocation (FY17) – TBD Facilities

• SMS Track Replacement $250,000

Transportation – Replacement Vans (2-3) in FY16 & FY17 - $60,000 – 80,000