Bond Oversight Committee Existing Facilities Repair and - - PDF document

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Existing Facilities Repair and Modernization Program Status September 2008

Bond Oversight Committee

ITEM # 7

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Repair and Modernization Program Overview

Data Source 1-September-2008

EXISTING FACILITIES

Planning, $199.1M, 4% Design, $573.4M, 12% Construction, $681.8M, 14% Project Development, $239.1M, 5% Contracts, $37.3M, 1% Complete, $3,033.4M, 64%

17,662 1,159 103 957 891 Planning Design Contracts Construction Complete 20,772

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Construction Starts Fiscal Year 08/09

EXISTING FACILITIES

Data Source 1-September-2008

$0 $100 $200 $300 $400 $500 $600 $700 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 08-09 SEP Value 08-09 Actual 08-09 Forecast 08-09 Actual 08-09 SEP Value

$ In Millions

Programs Impacting Schedule

 Fire Alarms

 ’08/’09 SEP includes 262 projects valued at $212m



More comprehensive review process implemented to lower fire alarm change order rate



Of the 95 FA projects schedule to start in Q1 of the 08/09 SEP:

 14 projects were pulled into May/June 07/08 ($11.4m)  8 projects started ($8.5 m)  73 projects undergoing addition quality review ($37.2m)

 Small Learning Communities

 ’08/’09 SEP includes 30 projects valued at $49m



6 SLC projects pulled forward into ’07/’08 ($9.6m)



4 projects scheduled for Q1 ’08/’09 are still pending principal approval ($5.0m) EXISTING FACILITIES

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Culinary Art Training Ctr

Maxine Waters Employment Prep Center

Welding/Construction Training Ctr Automotive Training Ctr

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Maxine Waters Employment Prep Center

Classroom Automotive Training Ctr Culinary Art Training Ctr Wood Shop

Questions?

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Los Angeles Unified School District

Facilities Services Division

E X I S T I N G F A C I L I T I E S

OCHOA LEARNING CENTER

MULTI-PURPOSE BUILDING

Monthly Program Status Report

October 2008

Prepared for: Bond Oversight Committee Meeting Facilities Committee Meeting

TABLE OF CONTENTS

Program Overview ........................................................................................................... 2 State Matching Effort ....................................................................................................... 8 Construction Starts and Completions ......................................................................... 10 Change Order Rates...................................................................................................... 12 Board Member and Local District Discretionary Funds............................................ 14 Program Highlights......................................................................................................... 16

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October 2008 Monthly Program Status Report

PROGRAM OVERVIEW

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Data Source: 01-September-08

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Data Source: 01-September-08

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Data Source: 01-September-08

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Data Source: 01-September-08

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October 2008 Monthly Program Status Report

STATE MATCHING EFFORT

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October 2008 Monthly Program Status Report

CONSTRUCTION STARTS AND COMPLETIONS

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October 2008 Monthly Program Status Report

CHANGE ORDER RATES

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October 2008 Monthly Program Status Report

BOARD MEMBER AND LOCAL DISTRICT DISCRETIONARY FUNDS

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Data Source: 19-September-2008

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October 2008 Monthly Program Status Report

PROGRAM HIGHLIGHTS

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Data Date: 10 September 2008

6/22/2006 12/29/08 4/22/07 4/21/08 - 8/22/08

Construction

Replace perimeter fencing Sheet Metal/Fencing Board Member: Tamar Galatzan – District 3 Region: 1

$ 729,758

8/22/08 Close-Out 6/22/06 Design/ Planning

50+ year old fencing was cut, sagging, damaged and rusted which created stains

• n the concrete

Replaced all interior chain link fencing with galvanized chain link fencing creating a safer environment for students

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Data Date: 10 September 2008

9/1/2004 12/22/08 2/1/06 4/28/08 - 8/4/08

Construction

Greening Entire Site

$ 355,243

Paving/Greening/Equipment Board Member: Julie Korenstein – District 6 Region: 2

8/5/08 Close-Out 9/1/04 Design/ Planning

School campus had grass areas that were deteriorated and irrigation system required replacement Newly landscaped area along Peoria Street and next to the Administration building Installed new green natural turf in the middle

• f the campus

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Data Date: 12 September 2008

6/1/2007 12/31/08 12/15/07

Renovate Culinary Arts Room Modernization Board Member: Marguerite Poindexter LaMotte – District 1 Region: 3

$ 1,141,306

The culinary arts room was destroyed by fire damage which forced the school to downsize the culinary arts program using inadequate facilities Stripped the building and installed new roof beams and walls to extensively reinforce the facility Restored plumbing, fire safety, electrical and ventilation systems Installed state of the art equipment including: flash freezer, convection oven and computerized self-cooking center

8/29/08 Close-Out 6/1/07 Design/ Planning

11/6/07 - 8/28/08

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Data Date: 12 September 2008

2/7/2008 12/31/08 6/30/08 - 8/26/08

Construction

SLC Phase 1 - Office Modification

$ 1,806,551

Small Learning Communities Board Member: Monica Garcia – District 2 Region: 4

8/27/08 Close-Out 2/7/08 Design/ Planning

Administrative offices were centralized lacking interior paint identifying the various small learning communities Abated asbestos tile and installed new non-asbestos flooring Installed new furniture and partitions to better allocate the spaces Reconfigured data, phones and power for new office layouts

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Data Date: 12 September 2008

1/3/2005 12/25/08 4/1/06 11/14/05 - 8/20/08

Construction

Replace perimeter fencing

$ 413,779

Sheet Metal/Fencing Board Member: Monica Garcia – District 2 Region: 5

8/21/08 Close-Out 1/3/05 Design/ Planning

Interior chain link fencing created

• bstacles for students and staff to get

around campus Installed approximately 1,050 feet of 10 feet high wrought iron security fence and gates throughout the perimeter of the campus Removed interior chain link fencing, allowing students and staff to circulate throughout the campus more freely

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Data Date: 12 September 2008

4/23/2008 1/1/09 6/4/08 - 8/21/08

Construction

Fitness Center

$ 107,537

Athletic Facilities Board Member: Marguerite Poindexter LaMotte – District 1 Region: 7

8/22/08 Close-Out 4/23/08 Design/ Planning

School had old, inadequate equipment with hardwood floors Provided and installed 4'x8' whiteboard with tray and rubber matting over entire floor surface Replaced ceiling tiles throughout project area and repainted interior with school’s color and logo

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Data Date: 10 September 2008

4/1/2007 1/5/09 11/1/07 6/30/08 - 8/29/08

Construction

SLC Phase 1 - Office Modification

$ 1,249,739

Small Learning Communities Board Member: Richard Vladovic – District 7 Region: 7

8/30/08 Close-Out 4/1/07 Design/ Planning

Administrative offices were centralized lacking interior paint identifying the various small learning communities Installed new furniture and partitions to better allocate the spaces Reconfigured data, phones and power for new office layouts

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Data Date: 12 September 2008

5/10/2004 12/25/08 12/1/05 10/30/06 - 8/8/08

Construction

Update Peer Hall and Student Store

$ 2,034,520

Modernizations Board Member: Maguerite Poindexter LaMotte – District 1 Region: 8

8/9/08 Close-Out 5/10/04 Design/ Planning

Open area of the cafeteria was used as 3 classroom spaces without partitions separating each class Student store was not ADA compliant Created 3 new classrooms and a faculty lounge Student store is now ADA compliant with a service ramp creating easier access

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Career Technical Education Facilities Program (CTEFP)

The Career Technical Education Facilities Program, which is a component of Proposition 1D, complements other facilities renovation programs with projects currently in construction by Existing Facilities. These projects include Small Learning Communities and Career

• Academies. Career directed programs provide the environment for the students of the Los

Angeles Unified School District to learn transferable skills that will promote success in future careers. Career Technical Education is a program of study that involves a multi-year sequence of courses which integrate core academic knowledge with technical and

• ccupational training. Students who complete these programs are prepared to enter career

fields directly, or to continue training via post-secondary education. Funding for the CTEFP comes from Proposition 1D, a program which provides competitive matching grants to California schools which submit proposals containing Board of Education (BOE) approved career technical education programs and proposed facility upgrades and equipment purchases to support those programs. Proposals must comply with the guidelines provided by the California Department of Education (CDE) and achieve a threshold score via a rubric established by the CDE. Matching grants are aligned with proposals in the order of high scores until the available CTEFP funding is committed. Those proposals with passing scores are forwarded to the Office of Public School Construction (OPSC) for evaluation of the proposed facility upgrades. The proposals of successful applicants at this stage are then forwarded to the State Allocation Board for ratification, thus securing the allocation of the funding match until the final requirement is met, that of submitting Division of State Architect approved designs to the OPSC. There are challenges associated with complying with the CDE requirements, such as:

• Designs for the facility upgrades must be approved by the Division of the State Architect

(DSA) and the approved design documents must be at OPSC within 1 calendar year of approval of the proposal itself by the State Allocation Board

• The District must be able to provide funding not only for the 50% local match, but for

commitment to the construction contract before the 50% State match can be requested by LAUSD

• Failure to meet the 1 calendar year deadline mean loss of the reservation of State match

funds, which may then be offered in a subsequent competitive proposal process. To date there have been 2 rounds of competition for the Prop 1D Career Technical Education Facilities Program grants. The State Allocation Board approved 5 Existing Facilities projects and 3 New Construction projects in Round 1 for LAUSD. March 26, 2009 is the deadline for submittal of each of these 8 DSA approved designs to OPSC. All 8 projects are in Planning/Design Phase, with submittal to DSA expected by mid-November, 2008. There are 33 Existing Facilities projects and 2 New Construction Projects whose proposals have been approved by CDE. These proposals are now pending approval by the OPSC in Round 2 of the competition.

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