Board Presentation January 22, 2013 Child Nutrition Services Lois - - PowerPoint PPT Presentation

Board Presentation

January 22, 2013 Child Nutrition Services Lois Goeglein, Manager of Financial Services and Carol Smith, District Food Service Manager

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Discussion Items

• Staffing – A Team Effort ……………..…………. Flow chart/duties
• The Balancing Act…..………… meeting needs, wants and mandates
• E.A.C.S. Programs………………………….…..…..Quick Overview
• Revenue/Funding……………………Where do the dollars come from
• Expenditures/Costs………………………….….Where the dollars go
• Free & Reduced Lunch………………….…....….Federal Guidelines
• Daily Snapshot………………………..……...…meals served/menus
• Menus & Meal Patterns……………….…….…..offerings /mandates
• Myth Busters………………………………...common misconceptions
• Communications…………....................Website & Parent Information
• Point of Sale (POS) & Nutrikids.................................software tools
• Food Safety & Staff Development………...…training & certifications

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Child Nutrition Team

Business Office Receipts/Deposits Invoices/Expenditures State & Federal Reports Lunch Prices School Site Managers (14) Daily Operations Prep & Serve Order/Receive/Store Food Proper Food Handling Evaluate school site staff Daily Cash Reconciled P.O.S. Deposits

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District Food Manager & Assistant Hire, Train, Evaluate Managers P.O.S. System Management Product Review & Food Shows Free/Reduced Processing Menus & Nutrition Analysis State/Federal Compliance Food & Equipment Bids Support Team Custodial & Maintenance Technology Dept. School Bookkeepers Principals Nurses

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School Lunch -The Balancing Act Needs, Wants, and Mandates

EACS Child Nutrition Services

National School Lunch Program – Federal Program / USDA

Implemented via State Department of Education – Child Nutrition Programs

Free/Reduced Price Application – National School Lunch Act

October 2012 EACS had 4,469 qualified students = 48.6% of enrollment % varies by school highest is 94% and lowest is 15%

School Breakfast

14 sites serve breakfast – on site preparation – no satellite programs E.R.P.(Eliminate Reduced Price) Breakfast- Reduced price qualifiers get Free Breakfast Provisional Breakfast – Free to all students (Paid, Free or Reduced Qualifiers) 2 schools run this program PCA & Southwick

School Lunch

14 sites serve lunches - On site preparation Village Alternative site – contracted meal service thru Classic Café

Summer Programs & Miscellaneous

Athletic banquets, Dad’s Breakfast, Parent Night, etc. Summer Services can vary depending on program design & grant budget

External Monitoring:

State School Nutrition Program audits – Program Mandates/Nutrition Analysis/Counts State Board of Accounts Audits – EACS internal financial controls and accounting data Smart Systems & Board of Health - sanitation/continuing education/ food handling 6

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Program Revenues 11/12

• Paid Meals $1,710,113

Student +Adult lunch / breakfast / ala carte

• Federal Reimb. $2,553,808

Reimbursed on paid, free, reduced meals served

• State Matching $ 56,135

Paid lunches served

• Miscellaneous $ 54,890

Product rebates, banquets, interest, etc 7

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Program Expenditures 11/12

• Food/Milk $2,020,439

all food products: produce, milk, meat, bread, frozen foods, etc.

• Labor/Benefits

$1,995,022

Regular Wages, Subs, Perf, Insurance

• Miscellaneous $177,297

Equipment new, equipment repairs, supplies: trays, utensils, cleaners, uniforms travel/conference training expenses Worker compensation, Contracted services (Smart Systems) 8

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Free/Reduced Lunch Applications

• The forms and process are dictated by the state

When we sign the annual contract, we agree to use all their forms and processes to administer our lunch program

• Forms mailed to all prior year participants

This allows us to get a head start on the new year and get the students entered in the computers before school even starts. No delays in lunch line.

• Review application/ make determination

The applications are first reviewed by the Asst. District Food Service Manager. If there are appeals, those go to Lois Goeglein for review. The income guidelines are provided by the state and change every year.

• Verification of applications

We are required to verify some random applications yearly. This is a process meant to spot check for validity of our program.

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