Community Engagement Aug 2014 Sept 2014 Dec 2014 Oct 2014 Nov 2014 - - PDF document

Community Engagement

Aug 2014

• 23rd ‐ Board

Retreat

• Preliminary

direction on Budget Development Process

• High level

presentation

• n Student

Based Budgeting (SBB)

Sept 2014

• Board Study

Session

• Student Based

Budgeting (SBB)

• Comprehensive

direction on Budget Development Process

• Community
• utreach

framework

• Financial

Oversight Committee

• SBB
• Reserves

Oct 2014

• 16th ‐ Board Study

Session

• Early BOE

direction on compensation placeholders, charter funding, fees, etc.

• Citizen Budget

begins development

• f online community

engagement tool

• BOE received an
• verview of

tool and draft questions

• SPAC & SAC
• SBB
• Budget

Development Process

• Begin

department programmatic review

Nov 2014

• 6th ‐ Board

Regular Meeting

• Staff

recommendations department budgets based on service/program review and prioritization

• BOE to provide

final approval of questions and content for community engagement tool

Dec 2014

• 11th ‐ Board

Study Session

• Early budget

forecast

• BOE

direction on budget

• October

count & Gov. budget proposal

• SPAC
• Early budget

forecast

• October

count & Gov. budget proposal

Jan 2015

• Board

Community Forums

• SAC/DAC
• School level

accountability groups provide feedback

• District level

accountability group provides feedback

• Staff

Recommendations

Department budgets based on service/program review and prioritization

• Open Citizen

Budget tool for

two weeks

Feb 2015

• Board Study

Session

• SAC/DAC/

FOC and community input presented to BOE

• BOE direction
• n budget

Mar 2015

• 19th ‐ Board

Regular Meeting

• Final BOE

direction on 2015/16 Proposed Budget before Spring Break

Apr 2015

• 3 weeks to

develop Proposed Budget for April 16 BOE meeting

May 2015

• 7th ‐ Board

Study Session

• Presentation of

Proposed Budget and 1st Public Hearing

• Proposed budget

must be presented to the BOE no later than June 1 per C.R.S. 22‐44‐ 108(1)

• BOE final

revisions to Proposed Budget for 2nd Public Hearing and adoption

• Board Regular

Meeting

• 2nd Public

hearing and Budget adoption

 Citizen Budget is:

 an independent third party  specializes in community engagement

and feedback of budgetary priorities

 Online tool to solicit feedback across

a wide base of residents

 Fully customizable  Educational  Carefully tracks IP addresses  Collects demographic information to measure

representativeness and identify trends

 Convenient for residents  Provided in multiple languages  Exportable results for analysis  Automatic integration with social media  Costs less than $10K per year

 Citizen Budget provides expert

recommendations for:

 Duration that the tool is open  Structure of the questions  Length of the activity

 Experience working with various local

government and stakeholders

 6 weeks of lead time to develop

the customized tool and build the functionality for the approved questions

 Suggested run duration: 4 weeks

 January – Mid February

 Questions finalized and approved

at the November 6 BOE meeting for a January 5, 2015 launch

 Post a customized introduction explaining

that the purpose of the activity is to collect feedback from the broadest group

• f stakeholders possible

 Limit the length to 10 or fewer questions

to focus on key stakeholder priorities

• f programs and service levels.

Should be no more than a 5-10 minute activity for the user.

 Only solicit feedback on items upon which

leadership is prepared to act.

Slider Values Ranking

 Engage Citizen Budget and develop a community

engagement tool

 Draft questions will be submitted to

the Board of Education in a Board update memo

 We will return during the November 6

Board meeting to receive edits or revisions to the submitted draft questions

 Development will take 6 weeks with

the target go-live date of January 5, 2015