Community Engagement
Aug 2014 Sept 2014 Dec 2014 Oct 2014 Nov 2014 • 23rd ‐ Board • Board Study • 16th ‐ Board Study • 11th ‐ Board • 6th ‐ Board Retreat Session Session Study Session Regular Meeting • Preliminary • Student Based • Early budget • Early BOE • Staff direction on Budgeting (SBB) forecast direction on recommendations Budget compensation • Comprehensive • BOE department Development placeholders, direction on direction on budgets based on Process charter Budget budget service/program funding, fees, • High level Development review and • October etc. presentation Process prioritization count & Gov. on Student • Citizen Budget • Community budget • BOE to provide Based begins development outreach proposal final approval of Budgeting of online community framework questions and (SBB) engagement tool content for • SPAC • BOE received an community • Financial • Early budget overview of engagement tool Oversight forecast tool and draft Committee • October questions • SBB count & Gov. • SPAC & SAC budget • Reserves • SBB proposal • Budget Development Process • Begin department programmatic review
Jan 2015 Feb 2015 Mar 2015 Apr 2015 May 2015 • 19th ‐ Board • 3 weeks to • Board • Board Study • 7th ‐ Board Regular develop Community Session Study Session Meeting Proposed Forums • SAC/DAC/ • Presentation of Budget for • Final BOE FOC and Proposed Budget • SAC/DAC and 1 st Public community direction on April 16 • School level input 2015/16 BOE Hearing accountability Proposed presented to meeting • Proposed budget groups provide Budget BOE must be feedback before Spring • BOE direction presented to the • District level Break on budget BOE no later accountability than June 1 per group provides C.R.S. 22 ‐ 44 ‐ feedback 108(1) • BOE final • Staff revisions to Recommendations Proposed Budget Department for 2 nd Public budgets based on Hearing and service/program adoption review and • Board Regular prioritization Meeting • 2 nd Public • Open Citizen hearing and Budget tool for Budget adoption two weeks
Citizen Budget is: an independent third party specializes in community engagement and feedback of budgetary priorities
Online tool to solicit feedback across a wide base of residents Fully customizable Educational Carefully tracks IP addresses Collects demographic information to measure representativeness and identify trends
Convenient for residents Provided in multiple languages Exportable results for analysis Automatic integration with social media Costs less than $10K per year
Citizen Budget provides expert recommendations for: Duration that the tool is open Structure of the questions Length of the activity Experience working with various local government and stakeholders
6 weeks of lead time to develop the customized tool and build the functionality for the approved questions Suggested run duration: 4 weeks January – Mid February Questions finalized and approved at the November 6 BOE meeting for a January 5, 2015 launch
Post a customized introduction explaining that the purpose of the activity is to collect feedback from the broadest group of stakeholders possible Limit the length to 10 or fewer questions to focus on key stakeholder priorities of programs and service levels. Should be no more than a 5-10 minute activity for the user. Only solicit feedback on items upon which leadership is prepared to act.
Slider Values Ranking
Engage Citizen Budget and develop a community engagement tool Draft questions will be submitted to the Board of Education in a Board update memo We will return during the November 6 Board meeting to receive edits or revisions to the submitted draft questions Development will take 6 weeks with the target go-live date of January 5, 2015
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