and improving practice Robbie Bell and Brett Cokayne Aims To - - PowerPoint PPT Presentation

▶

Sep 28, 2022 438 likes •647 views

Safety key principles, assessing risk and improving practice Robbie Bell and Brett Cokayne Aims To discuss how we can create operating procedures with robust control measures that support the safe delivery of activity and help to ensure

SLIDE 1

SLIDE 2

Safety – key principles, assessing risk and improving practice

Robbie Bell and Brett Cokayne

SLIDE 3

Aims

To discuss how we can create operating procedures with robust control measures that support the safe delivery of activity and help to ensure the safety of participants.

SLIDE 4

Sailability – Principles and responsibilities

Delivery Principles:

Safe, fun and open

Responsibilities:

Safety Awareness
Assurance
Culture of learning

SLIDE 5

RYA Key principles for safety management

Systematic
safety management activities are in accordance with a pre-determined

plan and applied in a consistent manner throughout an organisation

Proactive
an approach that emphasises hazard identification, and risk control and

mitigation before events occur

Explicit
All safety management control activities are current, documented and

visible

SLIDE 6

Key principles in action

Your organisation has Identified hazards and assessed the risks

prior to activities taking place and has removed any unnecessary risk

Your organisation runs activity in accordance with it’s own
perating procedures and good practise guidelines
Your organisation has a plan for reviewing the way activities are

delivered and the control measures in place to ensure they are fit for purpose and understood by all

SLIDE 7

Assessing Risk

Where do we start?
Hazard identification?
What’s the risk and who’s at risk?
Likelihood and consequences
What’s the chance of that happening?
If it happens what are the consequences?
Are risks acceptable?
Controlling risk
How do we achieve this?
Frequency of review
When should we review the risks?
What do we do with all of this information?

SLIDE 8

Operating Procedures

Operating procedures are born out of risk assessments, the

boats we use, our customers, the operating area the aims of the

rganisation, our status as a provider and more.
The purpose is to ensure good practise is followed, to act as a

handrail for instructors/volunteers and to evidence that you are aligned with external requirements.

SLIDE 9

If you were creating a new operating procedures document, what would the key headings be?

E.G What titles would you use on your index page?
Aims of the organisation
Hierarchy
Supervision
Participants
Vessels (training and safety)
Decision to go afloat
Operating Area
Communication
Personal Equipment
Additional Equipment
Emergency Action Plan
Entrapment Policy
Supporting Documentation…

SLIDE 10

Exercise:

In your groups…
Take one area each and discuss the procedures you would have in place (10 mins)
Appoint a group member to feedback
Aims of the organisation
Hierarchy
Supervision
Participants
Vessels (training and safety)
Decision to go afloat
Operating Area
Communication
Personal Equipment
Additional Equipment
Emergency Action Plan
Entrapment Policy
Supporting Documentation…

SLIDE 11

Exercise outcomes/examples:

Supervision: Instructor/volunteer qualifications, experience, competency,

induction, training, ratios, monitoring, support

Vessels (training/safety): What’s available, loading, equipment carried,

safety checks, restrictions, experience required, Killcords, seating, safe speed, Adaptations, strapping participants, training/familiarisation of

perators
Operating Area: Zones, limits, restrictions, conditions, visual identification,

byelaws

Personal Equipment: Lifejackets, buoyancy aids, who wears what,

condition, checks, certification, storage, fitting

Entrapment Policy: Scenario training, mast head floats, rigging

requirements, supervision, dealing with suspected entrapment. OEM Specs, loading

SLIDE 12

Further examples:

Aims of organisation – Charity/volunteer lead, particular focus
Hierarchy – who’s in charge. reporting structure, how people fit in
Participants – Who are they, what are their needs, what information do we collect, what information do we give them
Decision to go afloat – Absolutely key to safety, decision based on:
Participants ability, volunteers ability, conditions, weather, aims, forecast, equipment
Consequence of decision leads to appropriate briefing/communication with teams
Communication – Radios, checks, safety signals, emergencies, harbour authorities
Additional Equipment – Hoists, ramps, what when how
Emergency Action Plan – What and how, scenario training, easy to follow
Supporting docs – Maintenance logs, booking forms, safeguarding

SLIDE 13

Does this mean we are all safe now?

Be proactive
Be reflective
Learn from mistakes, incidents and accidents (yours or others)
Share Information
Promote a culture of safety

SLIDE 14

Why are we creating robust procedures?

Duty of care:
As providers of activity we have a duty of care to ensure the activity,

facilities and participants are reasonably safe

Requirement for accreditation E.G RYA, AALA, British Canoeing
Useful handrail for your people

SLIDE 15

How do we ensure our procedures are implemented and remain fit for purpose?

Training Monitoring Review

SLIDE 16

What next?

Review your risk assessments and procedures?
Have you identified all of the key risks?
Do you have appropriate control measures for the risks you’ve identified?
Do all of your volunteers understand them?
Do all of your volunteers implement them?
Are your participants as safe as they can be?
What can you do to improve safety even further?

SLIDE 17

Summary

Safety needs a systematic approach
Asses the risks, mitigate for them and remove unnecessary risk
Create robust procedures that everyone knows how to implement
Review your safety management systems regularly and

change/update as required

Promote a culture of safety amongst your teams

SLIDE 18

Aims Revisited