A Deeper Dive Into the Volunteer Toolkit Learning Objectives - - PowerPoint PPT Presentation

A Deeper Dive Into the Volunteer Toolkit

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Why the VTK (Examine the stats) Define and discuss the VTK (Login/Features) Apply the VTK as a tool for Service Units

Learning Objectives

Self -Assessment

On a scale from 1-5, indicate how much you agree or disagree with the following statements:

I have opened and used the Volunteer Toolkit with a troop at least one time in the past six months.

On a scale from 1-5, indicate how much you agree or disagree with the following statements:

I have had a lot of exposure to and understand how the Volunteer Toolkit can assist a troop in having a great troop year.

Self -Assessment

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Define and discuss the VTK (Login/Features) Why the VTK (Examine the stats) Apply the VTK as a recruitment tool for Service Units

Learning Objectives

DOES DOES NOT/IS NOT

Serve as Troop Volunteer resource/tool with all the support necessary to successfully run and facilitate Troop meetings with GSLE program at Daisy, Brownie, and Junior program levels. Account for all local (Council) Troop support resources, particularly those in the areas of finance, outdoors, or product sale protocol. VTK is NOT a TRAINING. Include a select number of Badges, Journey Meetings, Take Action meetings, and Closing Ceremonies to allow the troop full flexibility in customizing their Year Plan. Intended to eliminate GIRL LED

• processes. In fact, “how to keep it girl-

led tips” are included throughout meeting plan copy.

Clarity is Key

DOES

DOES NOT/IS NOT

Replace the need for Journey Adult Guides. Does not replace the need for girls to have their OWN girl Journey books and Girl Guides to Girl Scouting binder. Has four features that work really well and Data shows Daisy and Brownie leaders really like it. Have an accurate Finances tab. As Council we are waiting for GSUSA to roll

• ut update.

Allow Troop Leaders to switch between GS Levels. Daisies can view Brownies, Brownies can view Juniors. Teen Level programming is not included

• yet. Waiting for GSUSA update.

The Volunteer Toolkit is an adaptive, or mobile ready website, in essence. It is not an app, although it works well

• n phones.

Clarity is Key

Online Resource for All Troops Pre-planned meetings for Daisy, Brownie, Junior levels Shared between all Troop Co-Leaders in the troop One per troop Calendar of Activities Roster of troop members Communication tool General Resources (like Safety Activity Checkpoints) Five Tabs

• Year Plan
• My Troop
• Resources
• Meeting Plan
• Finances

Digital planning tool that provides you with resources and program content to get your year started with your troop!

Plan and prepare practically anywhere.

What is the Volunteer Toolkit?

Year Plans Meeting Plans Four Tools that Troops Love…

My Troop Resources Four Tools that Troops Love…

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Why the VTK (Examine the stats) Define and discuss the VTK (Login/Features) Apply the VTK as a tool for Service Units

Learning Objectives

VTK Research | Summary of Key Findings | 03.08.2016

• Research Questions

Research Methods

• 1. Who is using and not using the

VTK?

• 2. What is driving VTK Use (or)

Non-Use?

• 3. What features are most used/

valued?

• 4. What other systems are

volunteers using?

• 5. What will it take to convert non-

users to users? On-line Survey deployed December 10-31, 2015 22,311 Invitations Sent to All VTK-Eligible Volunteers 3,451 Surveys Completed 4,744 Surveys Started 15% Response Rate

* VTK-eligible volunteers were identified as K-5 Direct Primary Volunteers in a live CEI council (32 councils are represented in the survey)

Who is and is not using the VTK?

Among K-5 Troop Volunteers… New Volunteers use the VTK most overall

• 60% use the VTK

compared with 44% of Returning Volunteers

New Volunteers use the VTK more on a regular basis

• 27% use regularly

compared with 12% of Returning Volunteers About 1/3 of both New and Returning Volunteers use the VTK occasionally to look for resources or specific content

17% 20% 19% 23% 36% 30% 33% 32% 33%

27% 12% 19% NEW K-5 Volunteers (n=2088) RETURNING K-5 Volunteers (n=2409) ALL K-5 Volunteers (n=4518) Have not used the VTK Used a couple times but stopped Use occasionally Use regularly *New Volunteers are defined as those who have been troop leaders for 1 year or less

Who Uses VTK Regularly?

Occasional Users Value

12% 23% 32% 46% 58%

Year Plan My Troop Tab Meeting Plan Resources Finance

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Why the VTK (Examine the stats) Define and discuss the VTK (Login/Features) Apply the VTK as a tool for Service Units

Learning Objectives

How can I support new leaders without access to VTK?

• Join “test” troop:
• Educators need to select Daisy, Brownie or Junior
• Service Unit Team troop can move levels
• Advantage: able to “navigate” and experience how

the VTK works

• Disadvantage: notifications sent to all when new

members join troop

• 1. Go to www.GSCNC.org

Accessing the Volunteer Toolkit

• 2. From the home page click
• n “My GS Sign In” in the

right hand corner. Scroll down to “Volunteer Toolkit” and click.

Accessing the Volunteer Toolkit

Accessing the Volunteer Toolkit

• 3. Log into the Member Community

with your Username and Password

• Your username is your email that

you registered with when becoming a GS Volunteer.

• Forgot your password? Click Forgot

Password at the bottom left of page.

• Forgot your Username? Contact

customercare@gscnc.org with the subject line “Volunteer Toolkit Login Reset”. Customer Care will send you reset instructions.

• 4. You’re almost there!

On the Welcome Page Click “Volunteer Toolkit “ button on the Left side of Screen .

Accessing the Volunteer Toolkit

• 5. Voila! You are now able to

access one of the five tabs to assist your girls in making it a great troop year.

Accessing the Volunteer Toolkit

Year Plan

Year Plan

Meeting Plans

Meeting Plan

Setting Meeting Dates, Times, Locations Use pre-made or make your own! Each meeting comes stocked with an agenda and meeting aids. Let girls lead the different parts of the meeting and soon enough they will be planning them!

Meeting Plan

My Troop

Communicate with parents about what’s coming up next! Use the pre-populated emails describing the activities. Just customize and send!

Resources

Resources

Look-up answers to safety questions, print meeting resources and learn more about the functions of the Toolkit here

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Why the VTK (Examine the stats) Define and discuss the VTK (Login/Features) Apply the VTK as a tool for Service Units

Learning Objectives

At your table, list three ways you can use the VTK as a recruitment tool for girls and adult volunteers in your area? Testimonial & Application

Today we will….

Assess our knowledge and scope of the VTK Identify what the VTK is and is not Why the VTK (Examine the stats) Define and discuss the VTK (Login/Features) Apply the VTK as a tool for Service Units

Learning Objectives

Questions?