[PPT] - 21 ST CENTURY COMMUNITY LEARNING CENTERS FALL WORKSHOP Illinois PowerPoint Presentation

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21ST CENTURY COMMUNITY LEARNING CENTERS FALL WORKSHOP

Illinois State Board of Education October 10, 2018

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Agenda

Our Roles at the State Level (ISBE, AIR, and EDC)
The Continuation Grant and Co-Applicants
Extended Learning Time (ELT)
Fees and Fundraising
Out-of-State Travel Forms
Grant Periodic Performance Report (GPPR) Key Dates

and Deadlines

21st CCLC Federal Performance Data (21APR)

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ISBE Principal Consultants

We are always here to help.
Contact your principal consultant…
All consultants can be reached by phone at 217-782-5270
r email address:
Kenya Davis at kedavis@isbe.net
Shayla Grantham at sgrantha@isbe.net
Sarah Ogeto at sogeto@isbe.net

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21st Century Program Resources

We are all here to help you help the students of Illinois.
AIR: Here to help with Professional Learning and Technical

Assistance inquiries

Contact them at iqasupport@air.org
EDC: Here to help with Evaluation inquiries
Contact them at 21stCCLC.Evaluation@edc.org

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Reminders for 21st CCLC Grantees

Grantees are responsible for co-applicant’s assurances.
This information should be updated and maintained by the

grantee.

Please notify your principal consultant with any major changes.

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Extended Learning Time

ISBE does allow for ELT.
ELT must be approved in the original application.
Under ESSA, the requirements for ELT have changed.
“[ELT] provides students at least 300 additional program hours before, during,
r after the traditional school day; [it also must] supplement but not supplant

regular school day requirements”.

Your program will need to describe and provide evidence (i.e.

program schedule, principal letter of support, district approval etc.)

f how it will be able to meet this requirement before ELT is

approved.

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Fees and Fundraising

Fees and Fundraising
Per The US Department of Education (ED) each state has to

submit a request to allow grantees to charge fees as well as establish how fundraising dollars will be used.

We have submitted our request for permission after setting our

parameters based on the current RFP and best practices.

Please watch for updates that will be broadcasted once our

request has been approved by ED.

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Out-of-State Travel

Out-of-State travel is permitted…
If it is allocated in the budget.
If it is connected to a goal or innovative programming.
If the form is SUBMITTED and APPROVED 45 day BEFORE

travel.

The form can be found on the ISBE website on the 21st Century

page (https://www.isbe.net/Documents/43-44_out-of-state- travel.pdf).

Students are not allowed to travel out-of-state overnight.

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Grant Periodic Performance Report

This a measure of self reporting that the State would like to use to collect

data.

21st Century uses this data as well as our own data collection systems.
The objectives and deliverables are derived from our 21st Century RFP.
Please submit your Grant Periodic Performance Report (GPPR) when the

window to submit is available.

We are working hard to approve/disapprove them in a timely fashion.

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Example of UGA Exhibit B Section

1. ABC program offers academic enrichment and club activities daily.
2. This is to increase student participation in after school

programming.

3. Social emotional learning sessions are scheduled to take place

within the next few weeks.

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Example for Results/Accomplishment Section

1. Source for Measurement 2.a.1: Attendance Rate: We offered programming

four days a week during the first reporting period. Due to this, we have seen an increase in the number of students that attend school daily as well as our program.

2. Source for Measurement 3.a.2: Suspension: We have seen a decrease in the

number of suspensions this year. The administration has attributed this to

ur after school program attendance.
3. Source for Measure 6.a.2 Attendance at Workshop: This goal was met when

I attended the Fall Workshop hosted by AIR and ISBE on October 10, 2018.

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Very Important Deadlines

Grant Periodic Performance Reports

Quarter 1: Ends September 30; report is due by October 31
Quarter 2: Ends December 31; report is due by January 31
Quarter 3: Ends March 31; report is due by April 30
Quarter 4: Ends June 30; report is due by July 31

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Overview of Key Dates/Deadlines for 21st CCLC

Fall

Oct 10th – 21st CCLC Fall Kick Off
Oct 15th – Spring 2018 21APR Reporting Window opens
Oct 20th – Expenditure report submission in IWAS
Oct 31st – Grant Periodic Performance Report due in IWAS
Nov 15th – Spring 2018 21APR Reporting Window closes
Nov 30th – Local Evaluations are due to EDC

Winter

Dec 31st - Tier I Survey due to ISBE
Jan 20th - Expenditure Report submission in IWAS
Jan 31st - Grant Periodic Performance Report due in IWAS

Spring

April 20th - Expenditure Report submission in IWAS
April 30th - Grant Periodic Performance Report due in IWAS
May TBA - Spring Conference
Summer 2018 ISBE 21st CCLC Data Warehouse window will open in the Spring, dates are TBD

Summer

June TBA - Spring survey due to EDC
July TBA - Fall 2018 data submission in 21 APR
July 20th - Expenditure report submission in IWAS
July 31st - Grant Periodic Performance Report due in IWAS
Fall Summer 2018 ISBE 21st CCLC Data Warehouse window will open in the Spring, dates are

TBD

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21 APR Updates and Reminders

Spring 2018 Reporting Window will open October 15, 2018

and close November 15, 2018.

State Assessment reporting data will be accessible in the 21st

CCLC Data Warehouse and Benchmarking Tool.

All 21 APR data elements can be pulled from the in the 21st