2019 Poll Book Training for Election Judges Hennepin County - PowerPoint PPT Presentation

2019 Poll Book Training for Election Judges Hennepin County Elections 7/23/2019 1

Goal & trainers • Goal: To learn about Poll Pad 3 and gain familiarity with (or review) Poll Book processes. • Your trainer(s) Hennepin County Elections 2

Agenda 1. Introduction to poll books 6. Additional functions 2. Introduction to Poll Pad 3 7. Closing the polls 3. Opening the polls 8. Practice time 4. Checking in pre-registered 9. Questions and resources voters 5. Election Day Registration Hennepin County Elections 3

Introduction to poll books Hennepin County Elections 4

What is a poll book? • A device that allows voters to check in at their polling place electronically. • Combines pre-registration check-in and Election Day Registration. • Replaces paper rosters and Voter Registration Applications. • Does not record votes. Hennepin County Elections 5

Poll Pad 3 Hennepin County Elections 6

What’s new in Poll Pad 3? • Updated design • Extra or unnecessary screens removed • Bigger text in certain areas • New prompts, notifications (battery level, apartment #) Mostly the same as Poll Pad 2! The biggest difference is the look of the app. Hennepin County Elections 7

Opening the polls Hennepin County Elections 8

Let’s get started • 2-3 people per poll book and hot spot • Follow along with the trainer(s). Hennepin County Elections 9

Setting up the poll books (overview) 1. Set up the hot spot. 2. Unpack and assemble each poll book and its accessories. 3. Turn on each poll book and open the Poll Pad app (will open automatically if in Guided Access). 4. On each poll book: • Verify the polling place, election, precinct record count, and check-in count are correct. • Make sure the poll book is connected to the printer, hot spot, and the other poll books in the polling place. Hennepin County Elections 10

Wi-Fi hotspots • Used in polling places to allow poll books to communicate with the school districts, cities, and the county. SA2100 Cradlepoint Hennepin County Elections 11

Setting up the Wi-Fi hot spot • Do this before setting up your poll books. • Use your guide or manual. • The hot spot can take 2-5 minutes to turn on completely. • Let’s get our hot spots set up! Hennepin County Elections 12

Setting up the poll books (components) A. iPad (poll book) G A F B. Stand Arm C. Battery Base D. Green Lightning-USB Cable E. ID Tray C B F. Stylus H G. Printer H. Printer AC Adapter D E Hennepin County Elections 13

Setting up the poll books 1. Connect the Stand Arm to the Battery Base. 2. Attach the Stand Arm to the back of the iPad. 3. Attach the ID Tray to the back of the iPad. Hennepin County Elections 14

Setting up the poll books 4. Place the Stylus in the ID Tray. 5. Attach the Green Cable to the iPad and the Battery Base. 6. Turn the iPad on by holding down the power button. Hennepin County Elections 15

Setting up the poll books (the printer) 7. Plug the two parts of the Printer AC Adapter together. 8. Connect the Printer AC Adapter to the printer. 9. Plug the other end of the ac adapter into an outlet. Hennepin County Elections 16

Setting up the poll books (the printer) 10. Turn the printer on using the switch on its left side. On the front of the printer, a green light will turn on. Hennepin County Elections 17

Setting up the poll books (final checks) 11. Make sure printer icon is green. Conduct a test print. 12. Make sure cloud icon is green. 13. Make sure battery base is on and iPad is charging. Hennepin County Elections 18

Setting up the poll books (final checks) 14. Make sure polling place, precinct record count (7 a.m. #), election, and check-in count are correct. Hennepin County Elections 19

Checking in registered voters Hennepin County Elections 20

Checking in registered voters (overview) 1. Ask the voter for their name and search for it (first three letters of each name). 2. Ask the voter for their address and select the matching record. 3. Have the voter confirm their information is correct (turn poll book to voter). 4. Double-check to make sure you have the correct information. 5. Check the voter in and have them sign the Voter Signature Certificate . 6. Place the certificate into the Voter Signature Certificate Envelope . 7. Give the voter a Voter’s Receipt and direct them to the Ballot Judge. Hennepin County Elections 21

Let’s give it a shot! Hennepin County Elections 22

Checking in registered voters Lorraine Drucker 2/26/1947 2900 43 rd St W Minneapolis, MN 55406 Hennepin County Elections 23

Checking in registered voters Janet Holmes 6/12/1967 2727 Lake St E Minneapolis, MN 55406 Hennepin County Elections 24

Checking in registered voters Frederick Schenk 8/20/1963 5100 34 th Ave S Minneapolis, MN 55417 Hennepin County Elections 25

Checking in registered voters Annabelle McCoy 8/16/1968 300 Nicollet Mall SE Apt 107 Minneapolis, MN 55401 Hennepin County Elections 26

Checking in registered voters (A.B.) Maxwell Deutsch Jr 3/21/1938 2900 43 rd St W Minneapolis, MN 55410 Hennepin County Elections 27

Checking in registered voters (Challenge) Nancy Contardi 1/17/1930 5100 34 th Ave S Minneapolis, MN 55417 Hennepin County Elections 28

Checking in registered voters (SEE ID) Mary Dickey 8/16/1939 5244 Lyndale Ave S Minneapolis, MN 55419 Hennepin County Elections 29

Advanced search • Can’t find the voter’s record using their name? Try using Advanced Search (try multiple searches). • Allows search for: date of birth, address, voter ID #. Hennepin County Elections 30

Using the precinct finder Menu > Precinct Finder • Voter in wrong precinct? Direct them to the correct one. • Voter in the correct precinct, but not listed? They need to register. Hennepin County Elections 31

Correcting a typo in a voter’s registration 1. Use the Roster Correction Form to document the correction. 2. Check the voter in. Name or address changed ? Voter needs to re-register! Hennepin County Elections 32

Checking in registered voters Jay Elizabeth Brocke 9/23/1933 2727 Lake St E Minneapolis, MN 55406 Hennepin County Elections 33

Curbside voting See Quick Guide – Curbside Voting • For voters unable to leave their vehicle • Two election judges of different major political parties Hennepin County Elections 34

Checking in registered voters Lynn Yeamen 11/1/1946 Old address: 347 36 th St E Minneapolis, MN 55408 New address: 4026 28 th Ave S Minneapolis, MN 55406 Hennepin County Elections 35

Registering a voter Hennepin County Elections 36

Registering a voter (overview) Once you have tried searching for the voter’s record and are sure the voter isn’t already registered or that their registration isn’t up -to-date: 1. Make sure the voter has proof of residence. 2. Select “Update Registration” or “Register”. 3. Complete each of the registration steps in the poll book. 4. Have the voter sign the Voter Signature Certificate and Voter Registration Application (both on one tape!). 5. Place the certificate into Election Day Registration Envelope . 6. Give the voter a Voter’s Receipt and direct them to the Ballot Judge. Hennepin County Elections 37

Updating vs. brand new registration Hennepin County Elections 38

Updating vs. brand new registration Hennepin County Elections 39

Proofs of residence See Quick Guide – Election Day Proofs of Residence 3 categories: • ID with current name and address • Photo ID + document with current name and address • Other (voucher, valid registration in precinct, etc.) Hennepin County Elections 40

“Registration Identification” – Step 3 • Different from proof of residence • Three options: • MN driver’s license or state ID • Last 4 numbers of SSN • Voter does not have MN driver’s license, MN state ID, or SSN Hennepin County Elections 41

Let’s give it a shot! Hennepin County Elections 42

Updating a voter registration ID: MN Driver’s License Lynn Yeamen #D123456789012 11/1/1946 Old address: 347 36 th St E Minneapolis, MN 55408 Proof of residence: New address: 4026 28 th Ave S MN Driver’s License Minneapolis, MN 55406 #D123456789012 Hennepin County Elections 43

Registering a voter ID: MN State ID Gordon Bombay #Z111222333444 2/12/1950 5100 34 th Ave S Proof of residence: Minneapolis, MN 55417 MN State ID #Z111222333444 Hennepin County Elections 44

Registering a voter (combo proof) Meredith Grey ID: No ID or SSN available 4/1/1982 2900 43 rd St W Apt 4 Proof of residence: U.S. Passport, #123456789 Minneapolis, MN 55410 and electric bill Hennepin County Elections 45

Registering a voter (voucher) Cristina Yang ID: Last 4 SSN #5678 12/10/1992 2727 Lake St E Proof of residence: Minneapolis, MN 55408 Voucher: Meredith Grey (Registered on Election Day) Hennepin County Elections 46

Registering a voter (address not found) Hennepin County Elections 47