2020 Poll Book Training for Election Judges City of _________ - PowerPoint PPT Presentation

[Note to clerk: Double-check the voter examples used in this presentation against the current training database before use.] 2020 Poll Book Training for Election Judges City of _________ Version 1.0 Revised 6/2/2020

OPENING Hennepin County Elections 2

Introduction Hennepin County Elections 3

Poll book setup Hennepin County Elections 4

Poll book hot spot Hennepin County Elections 5

Setting up poll books Hennepin County Elections 6

CHECKING IN REGISTERED VOTERS Hennepin County Elections 7

Checking in registered voters • Ask voter’s name. • Enter the first three letters of the voter’s last and first name. • Select SEARCH Hennepin County Elections 8

Checking in registered voters • The poll book will display a list of names. • Select the voter’s name. Hennepin County Elections 9

Checking in registered voters • Pollbook displays “Voter Confirmation” screen • Verify voter’s information and press “Accept” Hennepin County Elections 10

Checking in registered voters • Judge points to oath on the Certificate • Voter affirms oath • Voter verifies name and address • Voter signs certificate • Judge puts signed certificate into container Hennepin County Elections 11

Voter’s Receipts • Prints from poll book • Give to voter • Direct voter to Demonstration Judge Hennepin County Elections 12

Check-in scenario Cristina Saavedra Abasto Scenario #1: 1010 11 th Ave SE registered voter 05/27/1963 ABA - 1st three letters of last name CRI - 1st three letters of first name Hennepin County Elections 13

Check-in scenario John Justin Glover Scenario #2: 830 18 th Ave SE registered voter 2/14/1985 GLO - 1st three letters of last name JOH - 1st three letters of first name Hennepin County Elections 14

Only for: Name • correction Duplicate • record Date of birth • incorrect or missing 15

Report of Deceased Voter Hennepin County Elections 16

A.B. on voter record • The voter already voted by absentee ballot and may not cast another ballot on election day. Hennepin County Elections 17

Challenge on voter record Hennepin County Elections 18

Challenge on voter record • Follow directions on poll book • Administer oath to the voter • Ask questions to determine eligibility • If eligible, judge selects “Clear Challenge” and prints Voter Signature Certificate • Voter signs the Certificate and proceeds to the Demonstration Judge Hennepin County Elections 19

Challenge on voter record • If voter refuses challenge, judge selects “Challenge Refused” • If not eligible, judge selects “Challenge Failed” Hennepin County Elections 20

REGISTERING VOTERS Hennepin County Elections 21

New registration Hennepin County Elections 22

New registration Hennepin County Elections 23

New registration – Steps 1 and 2 Hennepin County Elections 24

New registration – Step 3 Hennepin County Elections 25

New registration – Step 4 Hennepin County Elections 26

New registration – Step 5 Hennepin County Elections 27

New registration – Step 6 Hennepin County Elections 28

New registration – Step 7 Hennepin County Elections 29

New registration Hennepin County Elections 30

New registration • Voter Signature Certificate and Election Day Registration Application print together • Voter signs in two places Hennepin County Elections 31

Voter’s Receipts • Prints from poll book • Give to voter • Direct voter to Demonstration Judge Hennepin County Elections 32

Updating registration • Nearly identical to new registration process. • Doesn’t ask about citizenship or age. • When updating the name or address of a voter who has an active registration in the precinct. • Easy option for proof: Valid registration in precinct Hennepin County Elections 33

Updating registration Hennepin County Elections 34

Registration scenario Scenario #3: Angela Reyes ID and proof of 04/24/2000 residence: Create a new 2633 Cole Ave SE MN State DL voter #G123456789012 registration REY – 1st three letters of last name ANG – 1st three letters of first name Hennepin County Elections 35

Registration scenario Scenario #4: Courtney Bollinger ID: 04/16/1976 SSN (last 4 digits 1234) Create a new 1045 13 th Ave SE voter registration BOL – 1st three letters of Proof of residence: last name U.S. Passport #123456789 COU – 1st three letters of Credit Card Bill first name Hennepin County Elections 36

Registration scenario Scenario #5: Voter Information: Voucher Information: Create a new Scott Smith Tim Brandon Watson voter 5/27/1976 821 Weeks Ave SE registration 809 Weeks Ave SE 555-555-5555 (voucher) ID: Voter does not have Pre-registered in this DL, ID, or SSN precinct Voter ID: 1160681 Proof of residence: Vouched for Hennepin County Elections 37

CLOSING Hennepin County Elections 38

Final sync Hennepin County Elections 39

Closing the poll books Hennepin County Elections 40

WRAP-UP Hennepin County Elections 41

Review your training materials • Be sure to review training materials for this class and any additional training materials you receive. Hennepin County Elections 42

Thank you! • Review your training materials! • Questions before election day? Contact: _______________________. • Good luck! Hennepin County Elections 43

CREDITS Hennepin County Elections 44

Credits • This presentation was produced by a workgroup made up of clerks from several cities in Hennepin County and Hennepin County Elections staff. • Special thanks to the Cities of Edina and Bloomington Hennepin County Elections 45