Elections Training Elections Training Election Day Judges Election - - PDF document

7/ 9/ 2020 1

Elections Training

Election Day Judges

Elections Training

Election Day Judges

July 14, 2020, Primary Runoff Election

Elections Training

Election Day Judges Part 1: Election Procedures Part 2: Americans with Disabilities Act Election Procedures

What’s New for This Election

• Primary Runoff Rules
• Health & Safety Precautions
• Checklists on ePollBook

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Election Procedures

What’s New for This Election

• New setup for DAUs
• Additions to BallotCall Max
• Closing procedure

Election Procedures

• Responsibilities of Judges
• Priorities Opening the Polls
• Cancelling Check-in/

Requalifying Voter

• Provisional Voter Paperwork

Elections Division Mission Statement

The m ission of the Harris County Clerk Elections Division is to conduct free and fair elections, uniform ly execute elections according to statutes, and provide accurate and tim ely election results. We firm ly believe it is our duty to treat every voter w ith respect and dignity. We create polling locations that provide a “ safe haven” for voters so they m ay exercise their right to vote in a non- intim idating, supportive environm ent.

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Elections Division Mission Statement

We believe in m aking all polling places fully accessible and seek com m unity input to assure that accessibility. Most im portantly, w e believe that all voters have the right to cast their ballot independently and in secret. To m eet this m ission, w e pledge our continuing efforts and resources.

Current Election: Primary Runoff

Election Day: July 14, 2020 Early Voting: Monday, June 29 – Friday, July 10, 2020

Current Election: Primary Runoff

July 14, 2020

Voting Hours: 7:00 a.m. to 7:00 p.m. Staff Hours: 6:00 a.m. until dismissed

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What’s New

• Primary Runoff Election

Primary Runoff Election

As a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary.

 Primary Runoff Election

Major differences between primary and runoff:

• 1. The voter must vote in the same party they

voted in originally.

• 2. If an individual did not vote in the primary,

they can vote in either party during the runoff.

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Primary Runoff Election

KEEP CALM

AND

SHOW RESPECT

Primary Runoff Election

• If the voter believes that the information

in the ePollBook is wrong:

Vote Provisional Ballot

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Primary Runoff Election

The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff.

What’s New

• COVID-19

COVID-19

• Polling locations will be set up to

maintain social distancing and protect the health of voters and poll workers.

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COVID-19: Protecting Voters & Poll Workers

• Providing and requiring face masks

for all poll workers.

• Providing face shields for all workers
• Providing sneeze guards for

qualifying tables.

• Requiring temperature checks for workers

COVID-19: Protecting Voters & Poll Workers

• Providing hand sanitizer for both

voters and workers.

• Offering face masks and gloves to

voters.

• Providing sanitizer for ePollBooks

and eSlates.

• Setting up eSlate booths at least six feet apart
• Marking six-foot intervals for voters
• Keeping distance from other election workers

COVID-19: Protecting Voters & Poll Workers

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COVID-19: Protecting Voters & Poll Workers

 Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?  Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?  Have you have any of the above symptoms within the last 14 days?  Have you traveled outside the United States within the last 14 days?

COVID-19: Protecting Voters & Poll Workers

If poll worker answers yes or has greater than 100.4 degrees:

• Call Judges line: 713-755-1617
• Call Public Health Task Force Employee

Hotline: 713-274-38 8 0

COVID-19: Protecting Voters & Poll Workers

• Poll workers will be provided with face

masks and face shields

• Wash hands or use alcohol-

based sanitizer, both prior to putting on masks or gloves and after taking them off.

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COVID-19: Protecting Voters & Poll Workers

• Ensure your mask covers nose and

mouth

• Mark your face shield for identification
• Do not share face shields
• Each location

will have a sanitizing station for voters

COVID-19: Protecting Voters & Poll Workers COVID-19: Protecting Voters & Poll Workers

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COVID-19: Protecting Voters & Poll Workers COVID-19: Protecting Voters & Poll Workers

• Each location is different.
• Apply the requirements in the best

way possible for your location.

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• Set up

eSlate booths six feet apart.

COVID-19: Protecting Voters & Poll Workers

• Utilize additional space

COVID-19: Protecting Voters & Poll Workers

• Cords

should run

• utside the

voter access route

COVID-19: Protecting Voters & Poll Workers

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• Anticipated increase in

curbside voting

COVID-19: Protecting Voters & Poll Workers

Use gaffer tape (found in your supplies) to mark floors for social distancing.

COVID-19: Protecting Voters & Poll Workers

• Mark line 12” in front of

table to remind voters to provide a little space.

COVID-19: Protecting Voters & Poll Workers

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COVID-19

Mark six-foot intervals with a large “X”

X

12”

• Mark Xs and signs to

designate 6 ft intervals out to the 100 ft mark.

COVID-19: Protecting Voters & Poll Workers

• Welcome Voter
• Provide ID Requirements
• Notify that electronic devices

cannot be used in voting area

• Encourage Masks

COVID-19: Protecting Voters & Poll Workers

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COVID-19: Protecting Voters & Poll Workers

• When providing masks or gloves to

voters, minimize contamination Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote.

COVID-19: Protecting Voters & Poll Workers

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• Direct voters to the

sanitizing station and to the next available X in line.

COVID-19: Protecting Voters & Poll Workers

X X

6 ft

• Sneeze guards are provided.
• Poll workers will wipe the

eSlate machines and tables every two hours.

COVID-19: Protecting Voters & Poll Workers

List A (1) Texas Driver License issued by the Department of Public Safety (2) Texas Election Identification Certificate issued by DPS (3) Texas Personal Identification Card issued by DPS (4) Texas Handgun License issued by DPS (5) United States Military Identification Card containing the person’s photograph (6) United States Citizenship Certificate containing the person’s photograph (7) United States Passport (book or card).

Acceptable Forms of Identification

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• The Qualifying Clerk should not

specifically ask for a Texas driver’s license or Texas ID.

• When you ask for those specifically, it

can imply that those are the only options to vote.

Acceptable Forms of Identification

• Instruct the voter to hold

their ID so that you can see the type of ID

• Ask them to place on the

ePollBook stand

Acceptable Forms of Identification

• Ask the voter to move their mask so

that you can confirm ID

Processing Voters

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• A transgender person’s gender

identity is different than the gender that was recorded on their birth certificate.

Transgender Voters

As long as the relevant voter — nam e — data m atches one of the acceptable form s of ID, the voter has the right to vote.

Transgender Voters Scan/ Search Process

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Scan/ Search Process Scan/ Search Process Signature

• The JBC Clerk will

instruct the voter to use a finger cover to sign and use eSlate

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Scan the Bar Code

Hand the voter:

• Access Code
• Individually wrapped sanitizing

wipe for the eSlate machine

• Finger cot to use with the eSlate
• “I Voted” sticker

Health & Safety

• As the voter leaves, they can use the

touch-free hand sanitizing station on the way out & dispose of used PPEs

• Poll workers will wipe the eSlate machines

and tables every two hours.

Health & Safety

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• Wearing PPEs are for your safety

and protection

• All poll workers must keep masks on

at all times in the voting area.

Health & Safety

• Pay close attention to how your

clerks are doing.

• Rotate duties throughout the day

Health & Safety High School Techs  Wait Times Staff Support

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• See Poll Watcher Handbook in your

supplies

• Poll Watchers can be urged to wear

a face mask and practice social distancing, but not required

Poll Watchers

QUESTIONS

• At the end of Election Day, after you

have closed the polls and turned off the iPads, leave one iPad

pow ered on and keep it w ith you outside the case.

Closing

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Checklists

All checklists on ePollBook.

 

Checklists

Setting up Disabled Access Units (DAUs)

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“If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health … ” the voter is eligible for curbside voting.

Setting up DAUs Setting up DAUs Setting up DAUs

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BallotCall Max

Notification System

BallotCall Max

Adding a weight:

BallotCall Max

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Your Responsibilities as Election Judges Presiding Judge

• Responsible for everything that happens in the

polling location.

• All clerks and Alternate Judge should follow the

directions of the PJ, regardless of party affiliation

Alternate Judge

• Serves as a back-up to the Presiding Judge
• Will serve as Presiding Judge during the PJ’s

absence

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Both Presiding & Alternate Judges

Ensure the Texas election law is being followed and that polling location is running smoothly Process provisional voters and voters completing RID form Set up table so easy to scan room and address issues

Opening the Polls

Opening the Polls

HIGHEST PRIORITY:

Polls must be open and ready to process voters by 7:00 a.m.

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Opening the Polls

• Always have emergency contact

numbers w it h y o u :

• J udges’ line
• All contact numbers for location.
• Contact numbers for other workers

QUESTIONS

Cancelling Check-in/ Requalifying Voter

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Cancelling Check-in/ Requalifying Voter

• Choose the LIST

OF RECENT VOTERS button.

Cancelling Check-in/ Requalifying Voter

• Select the correct voter’s name by tapping on

the red “X” on the far right.

Cancelling Check-in/ Requalifying Voter

• After you enter the

Admin password again, the “Active Status… ” message will appear.

• Select “OK”

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Cancelling Check-in/ Requalifying Voter

• When you first look up the voter, if the red X

is not displayed, call the Judges’ line at 713- 755-1617 for the voter to be cleared.

Provisional Ballots

Provisional Ballots

• If you cannot find a registered voter on

the ePollbook, the voter will have to vote a provisional ballot.

• To process a provisional ballot, the judge

will use a manual process on the JBC.

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Provisional Ballots

Call Judges’ Line

713-755-16 17

for registration status and to get the Precinct Number and Ballot Style code

Provisional Ballots

Provisional Ballots

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Provisional Ballots Provisional Ballots Provisional Ballots

• Select “Provisional”
• Select “Yes”
• Select “Print”

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Provisional Ballots

• Write the Ballot Code number from

the Ballot Stub on the Affidavit of Provisional Voter

• Have voter print and sign name
• Tear off the top portion that

includes the access code

• Place the signed Provisional Ballot

Stub in the Affidavit envelope & seal

QUESTIONS

Election Procedures Training

July 14, 2020 Primary Runoff Election

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Americans with Disabilities Act Training

July 14, 2020 Primary Runoff Election