2017/07/31 1 2017/07/31 PGY1 Orientation Education Office Staff - - PowerPoint PPT Presentation

2017/07/31 1

2017/07/31 2

Education Office Staff – Who we are:

PGY1 Orientation

Ana Malbrecht Education Manager Marnie Bensette Postgraduate Program Officer Lara McKinlay Education Assistant Deb McLaughlin Visiting Electives Administrator TBD Evaluation Coordinator Marika Wilton Undergraduate Education Assistant

2017/07/31 3

Education Office Staff – Where we are:

Education Office LHSC – Victoria Hospital E Tower ‐ Room E6‐102

PGY1 Orientation

2017/07/31 4

Education Office Staff – How we communicate:

PGY1 Orientation

Email:

All communication from Program Director and Education staff will be conducted through UWO email address Note: you can forward to UWO email to another account. Continue to check periodically so it doesn’t exceed storage capacity which would disable the account Important: Check your email regularly

Pager:

We will contact you by pager when it’s urgent. Pagers must be on at all times and disabled when you’re unavailable Important: You must answer your pages!

Facebook:

We often post event reminders and requests for call coverage on Facebook Important: Join our Facebook group!

2017/07/31 5

Pager Forwarding

• Did you know you can forward your pager to your cell

phone?

• If you wish to do so simply email

PagerManagement@lhsc.on.ca and include your name, pager # and cell phone provider and they will arrange for your pages to go to your cell phone

• To stop the forwarding feature a separate email is required

to Pager Management

2017/07/31 6

Important Documents

Sent to you via Survey Monkey

PGY1 Orientation

Professionalism Charter

This is a Program and Schulich requirement – you must read and acknowledge agreement

Demographic Form

Your personal information for our records (home address, emergency contact, etc.). Please keep us updated if there are address changes so you don’t miss important invitations, etc.

Photo Release Form

This form is intended to obtain your consent for publication of photos that will be taken of you during the course of your training in the Department of Medicine

2017/07/31 7

Education/Travel Allowance:

• Each Trainee (PGY1‐3) is eligible for an annual $600 allowance not to

exceed $1,800 over the three years. Any unused balance carry over until the end of your PGY3 year

• Please submit expenses for reimbursement as they occur to the DoM

Finance Office (domfinance@lhsc.on.ca)

• Details of the policy and requisition form can be found on our website

PGY1 Orientation

2017/07/31 8

Journal Club:

• Separate groups for each PGY level
• Groups meet regularly
• Budget: $4,000 for each group
• PGY1 Coordinator(s) ‐ TBA

PGY1 Orientation

2017/07/31 9

Opportunities for involvement in the Program:

• PGY1 Representative on IMRTC

Nominations subject to resident vote

• Social and Support Committee
• CaRMS and ISR Interviews
• Wellness Committee
• Ad hoc Taskforces and Working Groups

PGY1 Orientation

2017/07/31 10

Department of Medicine Website:

https://www.schulich.uwo.ca/deptmedicine/

• Access to Resident’s Personal Page
• Policies & Guidelines
• Forms
• Important Links
• IMRTC Agenda and Minutes
• Other Information

PGY1 Orientation

2017/07/31 11

Department of Medicine Website

PGY1 Orientation

2017/07/31 12

Vacation

• Most definite means of getting time off
• Send your requests in as early as you can but at least by the beginning
• f the previous block
• Vacation can be taken in any increment up to 7 days per

block*Exceptions can be made on an ad hoc basis at the discretion of the Program

• Maximum 14 business days during CTU experience – 7 days off per 8

week CTU block

2017/07/31 13

Vacation - continued

• We ask that you take your vacation starting on a Tuesday – Friday (not on a

Saturday, Sunday or Monday)

• Vacations should only cross one weekend (Sat & Sun)
• Vacations which do not follow the above practice can mean shortages of

residents available to cover teams, and can also mean that other residents cannot take leaves

• It is helpful to provide additional details concerning your vacation and away

from call requests to help us in scheduling

• Approvals/Declines are automatically generated through the Domeducation

email but are actually approved or declined by the contacts shown in the Vacation Categories document

• Please plan ahead!!!

2017/07/31 14

Vacation and Leaves

• Vacation – 20 week days + 8 weekend days – any increment up to 7 days per

block

• Away‐from‐call Requests – 3 consecutive days per block
• Educational & Conference Leave – 7 week days
• Exam Days – 3 days – must be for actual exams
• Floater Day – 1 day per year
• Stat Replacements ‐ as assigned – given after working on holiday
• Christmas/New Year’s – 5 days ‐ December 22 – 26 and December 28 ‐ January

1 (Common Day December 27) – will open for requests in the fall

• Other Leaves – maternity, paternity, compassionate

2017/07/31 15

Away-from-Call Requests

1 request per block up to 3 days

• Away‐from‐call requests may be made at any time but they are not

guaranteed and not approved until after the completion of the on‐call schedule for that particular block.

• Vacation requests take priority over away from call requests.
• Limit of one request per block (up to 3 days) – you cannot use this

feature to book every weekend off – you will be expected to work 2 weekends per block.

2017/07/31 16

Call Schedule Highlights

• The Call Schedule is sent out 2 weeks prior to start of a block
• On many rotations, you will be scheduled to work 2 (two) weekends.
• Please check the schedule located on our website or the LHSC website for

the most up‐to‐date information

2017/07/31 17

• After the call schedule is sent, all changes must go through the Chief Medical

Resident (CTUs) or the appropriate individual. Contacts are in the Vacation Categories document.

• You are required to find your own coverage for last minute/emergency absences.
• Please refer to the

Protocol for Processing ad hoc CTU Call Schedule Conflicts

• If changes for that day are required and have been approved, please send to

domeducation@lhsc.on.ca by 3:15. If changes take place later, please contact the switchboard and ensure DOM knows about the changes to update their information by emailing domoncall@lhsc.on.ca

Changes

…after the schedule has been released

2017/07/31 18

PGY1 - Orientation

• There will be a group photo as well as individual photos for

your one45 profile immediately following this presentation. Please meet in from of the elevators on the 6th floor.

• Social at Toboggan Brewery on Richmond Street – 4:30 pm

2017/07/31 19

Top 10 Ways to be the an AWESOME Resident (from our perspective)

1.

Communicate with us! Tell us if you are planning a leave, need special accommodation, planning a big family vacation, etc.

2.

Respond to your emails daily

3.

Complete your evaluations

4.

Take advantage of the Wellness Committee activities and support

5.

Join our Facebook group

6.

Volunteer for call when we send out a request for help

7.

Visit our website

2017/07/31 20

Top 10 Ways to be the an AWESOME Resident (from our perspective)

8.

Work with your colleagues!

9.

Check your schedule thoroughly

10.

Ask questions! We are here to help!

2017/07/31 21

2017/07/31 22