2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH - - PowerPoint PPT Presentation

August 9, 2018

2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH

Schedule

• 8:30 a.m. Check-in & Network
• 9:00 a.m. Pre-Qualification Program
• 9:30 a.m. Network Break
• 10:00 a.m. Terminal and Landside/Land

Use Planning Services

• 10:45 a.m. Network Break
• 11:00 a.m. Architectural Services
• 11:30 a.m. Q&A
• 12:00 p.m. Program Concludes

2

3

General I nform ation

Keep Informed

• Sign up for the RSS feed for updates

4

General I nform ation

Do we know you, Correct contact information

• Contact Kim Burtis for

Marketing Visits and/or Registration in the A/E database by discipline at:

CRAAProcurement@ ColumbusAirports.com

5

General I nform ation

Stayed Informed

• Wage Rate Determination
• Consultant/Contractor

Code of Conduct

• Consultant/Contractor

Marketing Visit Policy

• Current Operating and

Capital Budget

6

General I nform ation

Wage Rate Determination

Ohio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation… ” To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees.

7

General I nform ation

Audit Guide and Wage Rate Determination

• Profit Percentage: 8%
• Using consultants financial records

and FAR 31 guidelines, Audit re- calculates the overhead rate. Adjustments include:

– Classification errors – Productivity analysis (Zweig-White) – Remove bonuses

8

General I nform ation

Wage Rate Determination Process

• CRAA Negotiation Team (OCP, Audit

and the Project Manager) relays CRAA’s findings and documentation with the consultants;

• CRAA and Consultant negotiate the

acceptance or counter-offer(s) to support the fees requested;

• CRAA documents the profit and
• verhead rate for the agreement.

9

General I nform ation

Wage Rate Determination Parameters

Estim ated Agreem ent Value Overhead Rate Requested Profit Percentage Review & Adjustm ents < $300,000 ≤140% 8% N/A Accept Rate < $300,000 >140% 8% Bonus & productivity ≥ $300,000 ≤140% 8% Bonus & productivity ≥ $300,000 >140% 8% FAR 31 Audit; direct/indirect & misclassified expenses

Business Diversity Program Deriving Value through Diversity & Inclusion

• Contribution to CRAA’s mission to support

economic growth through engagement with – Disadvantaged Business Enterprises (DBE)

• Federally funded projects

– Diversity Business Partners (DBP)

• Small/Minority owned business program for non-

federally funded projects

• CRAA DBE Goal is 23%

1 0

Business Diversity Program Deriving Value through Diversity & Inclusion

• DBE/DBP Goals for 2017-2018 have ranged from

10% to 25%

• Compliance with regulatory and grant funding
• bligations
• Respondents should demonstrate how they

provide meaningful and substantial opportunities for Diversity Business Partner Firms

1 1

Business Diversity Program Deriving Value through Diversity & Inclusion

• Acceptable certifications

– DBE (Disadvantaged Business Enterprise) – MBE (Minority Business Enterprise) – EDGE (Encouraging, Diversity, Growth & Equity) – WBE/FBE (Women/Female Business Enterprise) – VBE (Veterans Business Enterprise) – And others

1 2

Business Diversity Program Deriving Value through Diversity & Inclusion

• Must be certified at time of bid or proposal

submittal

• Goals are set per agreement/task order
• businessdiversity@columbusairports.com

1 3

August 9, 2018

2 0 1 9 -2 0 2 0 CRAA ENGI NEERI NG CONSULTANT PRE- QUALI FI CATI ON PROGRAM – PRE-SOLI CI TATI ON MEETI NG

2 0 1 6 -2 0 1 8 Pre-Qual Program

Short History of Current Program

• Program was set up so CRAA would have multiple firms

available to use quickly.

• 31 disciplines were established.
• Lump sum (LS) agreements executed for services less than

$50,000 based upon negotiated scope.

• Hourly agreements executed for services $50,000-$149,999

based upon technical proposals and then negotiated scope.

• Program was extended through 2018.

1 5

1 6

2 0 1 9 -2 0 2 0 Pre-Qual Program

Solicitation Process

1 7

2 0 1 9 -2 0 2 0 Pre-Qual Program

Solicitation Process

• The number of prequalified firms is at the discretion of the

CRAA.

• If a firm is prequalified, the CRAA does not guarantee that

a firm will be awarded any work or make a representation

• f the amount of work a firm may receive within the two-

year term.

• Clarifications: Please submit all required documents,

certificates, etc. the CRAA will not request clarifications.

1 8

2 0 1 9 -2 0 2 0 Pre-Qual Program

Solicitation Process – Best Practices

1 9

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Expectations

• Program will be utilized similar to the

current 2016-2018 Program.

• Tasks $0-$49,999

– Negotiated scope and LS fee, CRAA Professional Services agreement submitted with your prequalification statement of qualifications for $50,000 executed.

2 0

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Expectations

• Tasks $50,000-$149,999

– Requests for Technical Proposals will be requested. – Proposals will be evaluated and ranked. – Highest ranked will do the CRAA Wage Rate Determination (WRD) process. – Negotiated scope and hourly fee. – CRAA Professional Services agreement > $50,000 will be executed.

2 1

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Expectations

• DBE/DBP – Consultants shall declare and provide evidence
• f DBE or DBP status when their qualifications are

submitted.

• Services will be for Civil Engineering type disciplines:

– Bridge/Culvert Inspection – Level 1 & 2 – Soils & Geotechnical Services – Materials Testing – Civil – Construction Admin/Management/Observation - Civil – Surveying Services – 21 disciplines total – See handout

2 2

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Expectations

• Program would run for two years. 2019 and 2020.
• Firms would need to re-submit their qualifications

after one year.

2 3

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Expectations

• Approximate solicitation schedule:

 Advertise - September 10, 2018  Qualifications due - October 11, 2018  Review Qualifications – October 11-Nov 30, 2018  Notifications to consultants – December 21, 2018  Pre-qual list becomes active – January 1, 2019

2 4

2 0 1 9 -2 0 2 0 Pre-Qual Program

Program Exclusions

• Program will not include Airfield Civil Engineering or Landside

Civil Engineering.

– Airfield Engineering services (On-Call Airfield Civil Engineering services)

• Will be solicited through separate solicitations.
• One currently in progress.
• One planned for late 2018/early 2019.
• One or more firms/teams may be selected.

– Roadway, Parking Lots, Traffic Engineering services (On-Call Landside Civil Engineering services)

• Will be solicited through separate solicitations.
• One currently in progress.
• One planned for late 2018/early 2019.
• One or more firms/teams may be selected.

Questions?

2 5

August 9, 2018

2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH

Schedule

• 8:30 a.m. Check-in & Network
• 9:00 a.m. Pre-Qualification Program
• 9:30 a.m. Network Break
• 10:00 a.m. Terminal and Landside/Land

Use Planning Services

• 10:45 a.m. Network Break
• 11:00 a.m. Architectural Services
• 11:30 a.m. Q&A
• 12:00 p.m. Program Concludes

2 7

2 8

General I nform ation

Keep Informed

• Sign up for the RSS feed for updates

2 9

General I nform ation

Do we know you, Correct contact information

• Contact Kim Burtis for

Marketing Visits and/or Registration in the A/E database by discipline at:

CRAAProcurement@ ColumbusAirports.com

3 0

General I nform ation

Stayed Informed

• Wage Rate Determination
• Consultant/Contractor

Code of Conduct

• Consultant/Contractor

Marketing Visit Policy

• Current Operating and

Capital Budget

3 1

General I nform ation

Wage Rate Determination

Ohio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation… ” To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees.

3 2

General I nform ation

Audit Guide and Wage Rate Determination

• Profit Percentage: 8%
• Using consultants financial records

and FAR 31 guidelines, Audit re- calculates the overhead rate. Adjustments include:

– Classification errors – Productivity analysis (Zweig-White) – Remove bonuses

3 3

General I nform ation

Wage Rate Determination Process

• CRAA Negotiation Team (OCP, Audit

and the Project Manager) relays CRAA’s findings and documentation with the consultants;

• CRAA and Consultant negotiate the

acceptance or counter-offer(s) to support the fees requested;

• CRAA documents the profit and
• verhead rate for the agreement.

3 4

General I nform ation

Wage Rate Determination Parameters

Estim ated Agreem ent Value Overhead Rate Requested Profit Percentage Review & Adjustm ents < $300,000 ≤140% 8% N/A Accept Rate < $300,000 >140% 8% Bonus & productivity ≥ $300,000 ≤140% 8% Bonus & productivity ≥ $300,000 >140% 8% FAR 31 Audit; direct/indirect & misclassified expenses

Business Diversity Program Deriving Value through Diversity & Inclusion

• Contribution to CRAA’s mission to support

economic growth through engagement with – Disadvantaged Business Enterprises (DBE)

• Federally funded projects

– Diversity Business Partners (DBP)

• Small/Minority owned business program for non-

federally funded projects

• CRAA DBE Goal is 23%

3 5

Business Diversity Program Deriving Value through Diversity & Inclusion

• DBE/DBP Goals for 2017-2018 have ranged from

10% to 25%

• Compliance with regulatory and grant funding
• bligations
• Respondents should demonstrate how they

provide meaningful and substantial opportunities for Diversity Business Partner Firms

3 6

Business Diversity Program Deriving Value through Diversity & Inclusion

• Acceptable certifications

– DBE (Disadvantaged Business Enterprise) – MBE (Minority Business Enterprise) – EDGE (Encouraging, Diversity, Growth & Equity) – WBE/FBE (Women/Female Business Enterprise) – VBE (Veterans Business Enterprise) – And others

3 7

Business Diversity Program Deriving Value through Diversity & Inclusion

• Must be certified at time of bid or proposal

submittal

• Goals are set per agreement/task order
• businessdiversity@columbusairports.com

3 8

August 9, 2018

2 0 1 8 ON-CALL TERMI NAL AND LANDSI DE/ LAND USE PLANNI NG SERVI CES OUTREACH

4 0

John Glenn Colum bus I nternational Airport

• 2016 Terminal

Modernization Program

• MAP is up

6.7% through June, 2018

• Landside

Development

• n North side
• f Airport

Property

4 1

Rickenbacker I nternational Airport

• 2016 Airport Master Plan

Update

• 1.4 million sf of air cargo

terminal space is planned for the next 20 years

• 11.6 million sf of

warehouse and distribution space has been added to the Rickenbacker area in the past 5 years

• Total Cargo up 22.7%

through June, 2018

4 2

On-Call Term inal Planning Services

Solicitation Process

2 0 1 8 On-Call Term inal Planning Solicitation

4 3

Proposed Scope of Services (Varies by Project)

• Terminal Planning

– Facility requirement assessments for existing and proposed terminal facilities – Simulations of terminal activity to determine capacity levels for passenger, baggage, or cargo volume during various planning activity levels – Develop and evaluate alternative terminal plans, ultimately ending with a recommended plan that maximizes CRAA

• bjectives

– Terminal space allocation assessments

2 0 1 8 On-Call Term inal Planning Solicitation

4 4

Proposed Scope of Services (Varies by Project)

• Terminal Planning

– Data Collection concerning passenger circulation and processing, baggage systems and make-up areas, or security screening checkpoints – Pre-planning studies pertaining to the Midfield Development Program (MDP) – Rough Order of Magnitude (ROM) or detailed cost estimating for proposed Airport Terminal projects

4 5

2 0 1 8 On-Call Term inal Planning Solicitation

Agreement Details

• 2-year agreement term with the option of a 1, 1-year

extension;

• Most qualified or those deemed equally qualified may be

awarded agreements;

• Solicitation to be released in September-October, 2018;
• The CRAA does not guarantee utilizing Consultant's

services;

• The Agreement(s) are not exclusive and the CRAA reserves

the right to solicit for additional services.

4 6

On-Call Landside/ Land Use Planning Services

Solicitation Process

4 7

2 0 1 8 On-Call Landside/ Land Use Planning Solicitation

Proposed Scope of Services (Varies by Project)

• Landside Planning

– Landside traffic studies pertaining to Airport access, vehicle circulation, commercial circulation and staging areas, TNC staging areas, employee parking, and public parking facilities – Determine peak time periods for curbside and parking facilities demand – Plan for the integration to regional connectivity including future light rail, and other regional transportation services

4 8

2 0 1 8 On-Call Landside/ Land Use Planning Solicitation

Proposed Scope of Services (Cntd.)

• Land Use and Infrastructure Planning

– Analyze potential on-airport and off-airport land use and rezoning

• pportunities

– Create and refine sub-area plans, establish reasonable boundaries to enable phased development, infrastructure corridors, and lot plans – Develop ROI models based upon market based takedown and lease rates – Develop and evaluate alternative development plans, ultimately ending with a recommended plan that maximizes CRAA objectives of land use, ROI, and economic development – Create maps/diagrams to demonstrate and articulate infrastructure plans, development schedules, and proposed lot sizes/uses

4 9

2 0 1 8 On-Call Landside/ Land Use Planning Solicitation

Proposed Scope of Services (Cntd.)

• Appraisals for AIP Land Acquisition Projects

– Obtain appraisals and review appraisals – Title research and negotiations – ALTA/ACSM land title surveys, closings, and recordings

5 0

2 0 1 8 On-Call Landside/ Land Use Planning Solicitation

Agreement Details

• 2-year agreement term with the option of a 1, 1-year

extension

• Most qualified or those deemed equally qualified may be

awarded Agreements;

• Solicitation to be released in Spring 2019;
• The CRAA does not guarantee utilizing Consultant's

services;

• The Agreement(s) are not exclusive and the CRAA reserves

the right to solicit for additional services.

5 1

Selection Criteria

Sections of Proposal

• Project Manager Experience
• Recent Team Experience
• Recent Demonstrated Performance
• Personnel Qualifications
• Capacity and Resources Available
• Diversity Business Partner Plan
• Invoiced work with CRAA

5 2

Statem ents of Qualifications

Tips for Success

• Submit on what is

being asked. Scoring sheets reflect exactly the RFQ and the anticipated scope of services

• Working relationships
• r how you plan to

build a relationship with subconsultants

5 3

Statem ents of Qualifications

Tips for Success

• Follow the solicitation

closely (Section 7)

• Do not include work

performed for CRAA

• Experience with Heavy

Use Commercial Facilities

5 4

Statem ents of Qualifications

Tips for Success

• Spell Check, Correctly

reference the CRAA

• Recent Demonstrated

Performance – not best practices or lessons learned, – how you successfully delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc.

Questions?

5 5

August 9, 2018

2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH

Schedule

• 8:30 a.m. Check-in & Network
• 9:00 a.m. Pre-Qualification Program
• 9:30 a.m. Network Break
• 10:00 a.m. Terminal and Landside/Land

Use Planning Services

• 10:45 a.m. Network Break
• 11:00 a.m. Architectural Services
• 11:30 a.m. Q&A
• 12:00 p.m. Program Concludes

5 7

5 8

General I nform ation

Keep Informed

• Sign up for the RSS feed for updates

5 9

General I nform ation

Do we know you, Correct contact information

• Contact Kim Burtis for

Marketing Visits and/or Registration in the A/E database by discipline at:

CRAAProcurement@ ColumbusAirports.com

6 0

General I nform ation

Stayed Informed

• Wage Rate Determination
• Consultant/Contractor

Code of Conduct

• Consultant/Contractor

Marketing Visit Policy

• Current Operating and

Capital Budget

6 1

General I nform ation

Wage Rate Determination

Ohio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation… ” To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees.

6 2

General I nform ation

Audit Guide and Wage Rate Determination

• Profit Percentage: 8%
• Using consultants financial records

and FAR 31 guidelines, Audit re- calculates the overhead rate. Adjustments include:

– Classification errors – Productivity analysis (Zweig-White) – Remove bonuses

6 3

General I nform ation

Wage Rate Determination Process

• CRAA Negotiation Team (OCP, Audit

and the Project Manager) relays CRAA’s findings and documentation with the consultants;

• CRAA and Consultant negotiate the

acceptance or counter-offer(s) to support the fees requested;

• CRAA documents the profit and
• verhead rate for the agreement.

6 4

General I nform ation

Wage Rate Determination Parameters

Estim ated Agreem ent Value Overhead Rate Requested Profit Percentage Review & Adjustm ents < $300,000 ≤140% 8% N/A Accept Rate < $300,000 >140% 8% Bonus & productivity ≥ $300,000 ≤140% 8% Bonus & productivity ≥ $300,000 >140% 8% FAR 31 Audit; direct/indirect & misclassified expenses

Business Diversity Program Deriving Value through Diversity & Inclusion

• Contribution to CRAA’s mission to support

economic growth through engagement with – Disadvantaged Business Enterprises (DBE)

• Federally funded projects

– Diversity Business Partners (DBP)

• Small/Minority owned business program for non-

federally funded projects

• CRAA DBE Goal is 23%

6 5

Business Diversity Program Deriving Value through Diversity & Inclusion

• DBE/DBP Goals for 2017-2018 have ranged from

10% to 25%

• Compliance with regulatory and grant funding
• bligations
• Respondents should demonstrate how they

provide meaningful and substantial opportunities for Diversity Business Partner Firms

6 6

Business Diversity Program Deriving Value through Diversity & Inclusion

• Acceptable certifications

– DBE (Disadvantaged Business Enterprise) – MBE (Minority Business Enterprise) – EDGE (Encouraging, Diversity, Growth & Equity) – WBE/FBE (Women/Female Business Enterprise) – VBE (Veterans Business Enterprise) – And others

6 7

Business Diversity Program Deriving Value through Diversity & Inclusion

• Must be certified at time of bid or proposal

submittal

• Goals are set per agreement/task order
• businessdiversity@columbusairports.com

6 8

August 9, 2018

2 0 1 9 CRAA As-Needed Architectural Services

7 0

As-Needed Architectural Services

Solicitation Process

7 1

As-Needed Architectural Services

Agreement Details

• 2-year agreement term with the
• ption of a 1, 1-year extension;
• Most qualified or those deemed

equally qualified may be awarded Agreements;

7 2

As-Needed Architectural Services

Agreement Details

• The CRAA does not guaranty utilizing

Consultant's services;

• In addition to the current

agreement;

• The Agreement(s) are not exclusive

and the CRAA reserves the right to solicit for additional services.

Com plete Team for Renovation and New Construction Projects

7 3

• Architectural
• Structural Engineering
• Mechanical, Electrical Plumbing Engineering
• Fire Protection Engineering
• Fire Alarm Engineering
• Code Review (Building Code, ADA, NFPA, Etc.)
• Cost Estimating
• Scheduling

Key Subconsultants

Scope of Services

Varies by Project

• Space Planning
• Preliminary Project Assessments
• Program of Requirements
• Standards Development and/ or Review
• Criteria Architecture for Design Build
• Design Services

7 4

Types of Projects

• Terminal Improvements
• Authority Space Renovations

– Offices, Conference Rooms, Police Training

• Authority Space Additions

– Vehicle Maintenance/Storage

• Aging Assets Program

– Replacement/ Refurbishment

• f Building Systems (Roofs,

Elevators, Air handlers, etc.)

7 5

Routine to Complex

Selection Criteria

Will be selecting One or More Qualified Firms

• Recent Experience
• Recent Demonstrated Performance
• Personnel Qualifications
• Capacity and Resources Available
• Diversity Business Partner Plan
• Contracts with CRAA

7 6

7 7

Statem ents of Qualifications

Tips for Success

• Submit on what is being
• asked. Scoring sheets reflect

exactly the RFQ and the anticipated scope of services

• Experience with Mid-Large Hub

Airports

– Commercial – Cargo

• Working relationships or how

you plan to build a relationship with subconsultants

7 8

Statem ents of Qualifications

Tips for Success

• Follow the solicitation closely

(Section 7)

• Do not include work performed

for CRAA

• Experience with Heavy Use

Commercial Facilities

7 9

Statem ents of Qualifications

Tips for Success

• Spell & grammar check
• Correctly reference CRAA
• Recent Demonstrated

Performance – not best practices or lessons learned, – how you successfully delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc.

Questions?

8 0