2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH August 9, 2018
Schedule 8:30 a.m. Check-in & Network • 9:00 a.m. Pre-Qualification Program • 9:30 a.m. Network Break • • 10:00 a.m. Terminal and Landside/Land Use Planning Services • 10:45 a.m. Network Break • 11:00 a.m. Architectural Services • 11:30 a.m. Q&A • 12:00 p.m. Program Concludes 2
General I nform ation Keep Informed • Sign up for the RSS feed for updates 3
General I nform ation Do we know you, Correct contact information Contact Kim Burtis for • Marketing Visits and/or Registration in the A/E database by discipline at: CRAAProcurement@ ColumbusAirports.com 4
General I nform ation Stayed Informed Wage Rate Determination • Consultant/Contractor • Code of Conduct Consultant/Contractor • Marketing Visit Policy Current Operating and • Capital Budget 5
General I nform ation Wage Rate Determination Ohio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation… ” To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees. 6
General I nform ation Audit Guide and Wage Rate Determination • Profit Percentage: 8% • Using consultants financial records and FAR 31 guidelines, Audit re- calculates the overhead rate. Adjustments include: – Classification errors – Productivity analysis (Zweig-White) – Remove bonuses 7
General I nform ation Wage Rate Determination Process • CRAA Negotiation Team (OCP, Audit and the Project Manager) relays CRAA’s findings and documentation with the consultants; • CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested; • CRAA documents the profit and overhead rate for the agreement. 8
General I nform ation Wage Rate Determination Parameters Estim ated Overhead Profit Review & Agreem ent Rate Percentage Adjustm ents Value Requested N/A Accept < $300,000 ≤ 140% 8% Rate Bonus & < $300,000 >140% 8% productivity Bonus & ≥ $300,000 ≤ 140% 8% productivity FAR 31 Audit; direct/indirect ≥ $300,000 >140% 8% & misclassified expenses 9
Business Diversity Program Deriving Value through Diversity & Inclusion • Contribution to CRAA’s mission to support economic growth through engagement with – Disadvantaged Business Enterprises (DBE) • Federally funded projects – Diversity Business Partners (DBP) • Small/Minority owned business program for non- federally funded projects • CRAA DBE Goal is 23% 1 0
Business Diversity Program Deriving Value through Diversity & Inclusion • DBE/DBP Goals for 2017-2018 have ranged from 10% to 25% • Compliance with regulatory and grant funding obligations • Respondents should demonstrate how they provide meaningful and substantial opportunities for Diversity Business Partner Firms 1 1
Business Diversity Program Deriving Value through Diversity & Inclusion • Acceptable certifications – DBE (Disadvantaged Business Enterprise) – MBE (Minority Business Enterprise) – EDGE (Encouraging, Diversity, Growth & Equity) – WBE/FBE (Women/Female Business Enterprise) – VBE (Veterans Business Enterprise) – And others 1 2
Business Diversity Program Deriving Value through Diversity & Inclusion • Must be certified at time of bid or proposal submittal • Goals are set per agreement/task order • businessdiversity@columbusairports.com 1 3
2 0 1 9 -2 0 2 0 CRAA ENGI NEERI NG CONSULTANT PRE- QUALI FI CATI ON PROGRAM – PRE-SOLI CI TATI ON MEETI NG August 9, 2018
2 0 1 6 -2 0 1 8 Pre-Qual Program Short History of Current Program Program was set up so CRAA would have multiple firms • available to use quickly. 31 disciplines were established. • Lump sum (LS) agreements executed for services less than • $50,000 based upon negotiated scope. Hourly agreements executed for services $50,000-$149,999 • based upon technical proposals and then negotiated scope. Program was extended through 2018. • 1 5
2 0 1 9 -2 0 2 0 Pre-Qual Program Solicitation Process 1 6
2 0 1 9 -2 0 2 0 Pre-Qual Program Solicitation Process The number of prequalified firms is at the discretion of the • CRAA. If a firm is prequalified, the CRAA does not guarantee that • a firm will be awarded any work or make a representation of the amount of work a firm may receive within the two- year term. Clarifications: Please submit all required documents, • certificates, etc. the CRAA will not request clarifications. 1 7
2 0 1 9 -2 0 2 0 Pre-Qual Program Solicitation Process – Best Practices 1 8
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Expectations • Program will be utilized similar to the current 2016-2018 Program. • Tasks $0-$49,999 – Negotiated scope and LS fee, CRAA Professional Services agreement submitted with your prequalification statement of qualifications for $50,000 executed. 1 9
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Expectations • Tasks $50,000-$149,999 – Requests for Technical Proposals will be requested. – Proposals will be evaluated and ranked. – Highest ranked will do the CRAA Wage Rate Determination (WRD) process. – Negotiated scope and hourly fee. – CRAA Professional Services agreement > $50,000 will be executed. 2 0
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Expectations DBE/DBP – Consultants shall declare and provide evidence • of DBE or DBP status when their qualifications are submitted. Services will be for Civil Engineering type disciplines: • Bridge/Culvert Inspection – Level 1 & 2 – Soils & Geotechnical Services – Materials Testing – Civil – Construction Admin/Management/Observation - Civil – Surveying Services – 21 disciplines total – See handout – 2 1
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Expectations Program would run for two years. 2019 and 2020. • Firms would need to re-submit their qualifications • after one year. 2 2
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Expectations Approximate solicitation schedule: • Advertise - September 10, 2018 Qualifications due - October 11, 2018 Review Qualifications – October 11-Nov 30, 2018 Notifications to consultants – December 21, 2018 Pre-qual list becomes active – January 1, 2019 2 3
2 0 1 9 -2 0 2 0 Pre-Qual Program Program Exclusions Program will not include Airfield Civil Engineering or Landside • Civil Engineering. – Airfield Engineering services (On-Call Airfield Civil Engineering services) Will be solicited through separate solicitations. • One currently in progress. • One planned for late 2018/early 2019. • One or more firms/teams may be selected. • – Roadway, Parking Lots, Traffic Engineering services (On-Call Landside Civil Engineering services) Will be solicited through separate solicitations. • One currently in progress. • One planned for late 2018/early 2019. • One or more firms/teams may be selected. • 2 4
2 5 Questions?
2 0 1 8 ARCHI TECTURAL, ENGI NEERI NG AND PLANNI NG OUTREACH August 9, 2018
Schedule 8:30 a.m. Check-in & Network • 9:00 a.m. Pre-Qualification Program • 9:30 a.m. Network Break • • 10:00 a.m. Terminal and Landside/Land Use Planning Services • 10:45 a.m. Network Break • 11:00 a.m. Architectural Services • 11:30 a.m. Q&A • 12:00 p.m. Program Concludes 2 7
General I nform ation Keep Informed • Sign up for the RSS feed for updates 2 8
General I nform ation Do we know you, Correct contact information Contact Kim Burtis for • Marketing Visits and/or Registration in the A/E database by discipline at: CRAAProcurement@ ColumbusAirports.com 2 9
General I nform ation Stayed Informed Wage Rate Determination • Consultant/Contractor • Code of Conduct Consultant/Contractor • Marketing Visit Policy Current Operating and • Capital Budget 3 0
General I nform ation Wage Rate Determination Ohio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation… ” To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees. 3 1
General I nform ation Audit Guide and Wage Rate Determination • Profit Percentage: 8% • Using consultants financial records and FAR 31 guidelines, Audit re- calculates the overhead rate. Adjustments include: – Classification errors – Productivity analysis (Zweig-White) – Remove bonuses 3 2
General I nform ation Wage Rate Determination Process • CRAA Negotiation Team (OCP, Audit and the Project Manager) relays CRAA’s findings and documentation with the consultants; • CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested; • CRAA documents the profit and overhead rate for the agreement. 3 3
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