Bond Oversight Committee 2014 Bond program April 6, 2016 1
AGENDA • Welcome, introductions, role of BOC: Stewart Jacobson, Chair • Program Management: Max Cleaver & Ron Holleyhead • Review Bond Monthly Report – Zandra Becerra • Review the updated Master Budget - Zandra Becerra • Review updates to CV Local and BOT reports – Zandra Becerra • Review the Master Schedule – Ron Holleyhead • Accomplishments since last meeting on January 7, 2016 – Ron Holleyhead • Sullivan ES (ES 47 in Riverstone) Update – Ashley Dixon • Phase I Budget Status Report – Oscar Perez • Next Steps - Ron Holleyhead • Update other projects: • IT - Long Pham • Security - Chief David Rider • Transportation – Max Cleaver • CNG Investment – Max Cleaver & Steve Bassett • Communication Plan Update – Nancy Porter • Debt Service Fund Update – Steve Bassett • Site Observation Personnel – Max Cleaver • Open Feedback from BOC Members – Stewart Jacobson 2
MONTHLY REPORT BUDGET REVIEW Value of Project by Schedule Phase (as of April 6, 2016 BOC meeting) (as of January 7, 2016 BOC meeting) * * Not Started= NA Not Started= NA Pre-Design= $ 118,719,739 Pre-Design= $ 123,418,596 Design= $ 214,684,473 Design= $ 219,383,330 Construction= $ 43,011,977 Construction= $ 43,011,977 Districtwide* = $ 102,932,320 Districtwide* = $ 102,899,107 TOTAL = $ 484,047,366 ** TOTAL = $ 484,014,153 ** *Districtwide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security cameras & infrastructure and classroom additions. 3 **Amount includes interest earned to date
MONTHLY REPORT BUDGET/COST REVIEW Program Budget Cost Status (as of January 7, 2016 BOC meeting) (as of April 6, 2016 BOC meeting) Commitments = $92,805,439 Commitments = $88,569,528 New Construction = $ 38,979,109 New Construction = $ 45,243,238 Renovations and Additions= $ 10,466,018 Renovations and Additions= $ 8,066,386 Districtwide* = $ 39,495,815 Districtwide* = $ 39,124,401 Cost To Date = $57,749,047 Cost To Date = $30,712,344 New Construction = $ 7,489,138 New Construction = $ 26,119,002 Renovations and Additions= $ 6,521,384 Renovations and Additions= $ 2,914,941 Districtwide* = $ 28,715,104 Districtwide* = $ 16,701,822 *Districtwide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security cameras & infrastructure and pending classroom additions. 4
MASTER BUDGET INDICATOR Total Bond: $484M $480M As of February 29, 2016: $400M • Total Bond = $484M (100%) • Committed= $92.8M (19.2%) $300M • Cost To Date= $57.7M ( 11.9%) $200M Committed Cost: 19.2% - $100M $92.8M as of 2/29/2016 Cost to Date: 11.9% - $57.7M as of 2/29/2016 5
UPDATE TO MONTHLY REPORT 6
BOARD OF TRUSTEES REPORT Notes: • The “Project Cost Report – Board” is issued to the Board of Trustees (BOT) on a monthly basis • Report developed in accordance with CV (LOCAL) Policy revision approved by BOT on 02/15/16 • This report contains only financial information • Project budgets are presented to the BOT for approval following this format 7
MASTER SCHEDULE • Overall “on schedule” • Phase I Year 2018 2017 2015/2016 – Districtwide Civil/Lighting: PHASE III PHASE II PHASE I General Contractor (GC) contract to the BOT for approval in May 2016 – New ES 48, 49, 50, and MS 15: GC contracts to the BOT for approval in May 2016 – Building Additions: GC contracts to the BOT for approval in June 2016 • Phase II – All Bid Packages in Schematic Design Phase SUMMER TIME FRAME 8
ACCOMPLISHMENTS Accomplishments Since Last BOC Meeting (January 7, 2016) Phase I • All Phase I project’s 50% Construction Document (CD) packages have been approved • The following are in the bidding/negotiation process: • All New Elementary School projects • New Middle School project • Willowridge HS, Kemper HS, Ridgemont Early Childhood Center, Clements HS, and Athletic Complex • Districtwide Civil and Site Lighting package has been bid, negotiated, and is ready for BOT contract approval – BOT approved design firm for Career and Technical Education (CTE) Facility Phase II • All Phase II projects are in Schematic Design Phase 9
CAMPUS ACCOMPLISHMENTS Districtwide Work • New Construction Classroom Additions Life Cycle/Deficiency 10
ES 47 – Anne McCormick Sullivan Elementary – Update Project Milestones • Interior and exterior masonry installation began Fall 2015 • AHU arrived onsite November 2015, Chillers installed March 2016 • Roofing installation November 2015 • Exterior Windows and storefront installation began February 2016 • Temporary air to facility March 2016 • Permanent power Spring 2016 11
ES 47 – Anne McCormick Sullivan Elementary – Update Current construction activities include: Exterior • Exterior masonry 90% complete • Roofing installation 55% complete • Window/Storefront 45% complete • Grading 65% complete Interior • MEP installation 75% complete • Sheetrock 70% complete • Tape and Float partitions 30% complete 12
ES 47 – Anne McCormick Sullivan Elementary – Update Completed construction activities include: • Foundation system • Major Structural steel installation • Roof Dried in all areas • Interior Masonry installation • Sanitary sewer installation and underground electrical • On-Site access roads, drives and parking completed 13
PHASE I BUDGET: COST PROJECTION JOURNEY $180,000,000 Budget SD DD CD $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $- Budget SD DD CD Additions New Additons Life Cycle/Deficiency Total Budget SD DD CD New $93,597,939 $91,673,388 $99,003,966 $98,760,376 Additions $16,219,200 $19,664,644 $16,979,331 $17,104,933 Life Cycle/Deficiency $44,977,646 $36,382,663 $44,608,960 $37,846,724 Total $154,794,785 $147,720,695 $160,592,257 $153,712,033 14
PHASE I BUDGET: STATUS REPORT Phase I - 50% Construction Document Update New Construction Comparison Construction Contingency Other Soft Costs Total Budget $68,743,077 $12,148,140 $12,706,722 $93,597,939 Estimate $81,864,124 $2,455,924 $14,440,328 $98,760,376 Difference $(13,121,047) $9,692,216 $(1,733,607) $(5,162,437) Additions Comparison Construction Contingency Other Soft Costs Total Budget $11,941,554 $1,513,679 $2,763,968 $16,219,201 Estimate $13,908,497 $695,424 $2,501,011 $17,104,933 Difference $(1,966,943) $818,254 $262,956 $(885,733) Life Cycle/Deficiency Comparison Construction Contingency Other Soft Costs Total Budget $34,063,799 $5,204,975 $5,708,871 $44,977,645 Estimate $30,774,223 $1,538,711 $5,533,789 $37,846,724 Difference $3,289,576 $3,666,264 $175,082 $7,130,922 Net for New, Additions, Life Cycle/Deficiency $1,082,752 Based on 50% CD cost estimates, when all Phase I projects are considered together, staff estimates that there are sufficient funds budgeted to complete the Phase I projects. Staff projects a positive budget balance of $1,082,752 at the conclusion of the Phase I 50% CD Phase. Based on this information, the architects have been given direction to proceed into 100% CD Phase. 15
NEXT STEPS Next Steps Phase I • Finalize, evaluate, select most qualified general contractor, negotiate, and award general contractor contract for: • Districtwide civil and site lighting • New ES 48, 49, 50, and MS 15 • Building additions and life cycle/deficiency projects • Start CTE Program and Design Development Phase • Start Construction Phase Phase II • Finalize Schematic Design (SD) Phase and continue into Design Development (DD) Phase 16
INSTRUCTIONAL TECHNOLOGY UPDATE IT Infrastructure & Security Camera Projects Total 995 - DSTW - Wireless Electronics 994 - DSTW - WAN Network Electronics 993- DSTW Wireless Contingency 992 - DSTW - WAN Design Contingency 991 - DSTW - Wireless Cabling/Fiber 990 - DSTW - WAN Cabling/Fiber 931 - Infrastructure Cameras $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 991 - DSTW - 931 - Infrastructure 990 - DSTW - WAN 992 - DSTW - WAN 993- DSTW Wireless 994 - DSTW - WAN 995 - DSTW - Wireless Total Cameras Cabling/Fiber Design Contingency Contingency Network Electronics Wireless Electronics Cabling/Fiber % of Budget 39.5% 19.1% 8.0% 5.8% 4.5% 22.6% 55.7% 33.8% Total Exp & Enc $1,184,438 $675,000 $315,000 $74,250 $74,270 $2,818,911 $9,214,449 $14,356,318 Initial Budget $3,000,000 $3,528,000 $3,955,799 $1,280,124 $1,640,902 $12,473,570 $16,555,452 $42,433,847 Total Exp & Enc Initial Budget As of April 1, 2016 17
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