Wheatland-Chili Central Schools 2015-2016 Budget Development Instruction: BOCES, Special Education, Pupil Services February 9, 2015 Board of Education Meeting
District Objectives • Build a 2015-2016 budget that: – Supports Board of Education goals – Preserves District assets – Is fiscally responsible, reasonable, and balanced • Build the 2015-2016 budget with future budgets in mind: – Assess dependence on appropriated fund balance – Thorough analysis of five-year plan for use of reserves 2
Board of Education Priorities • Encourage all students to do better. • Improve communications and customer service. 3
District’s Strategic Focus • To provide academic excellence , which empowers all individuals to become motivated learners. • To provide and maintain systems to support open communications with all stakeholders (Communication and Parent Involvement). • To provide a competitive educational program that is sustainable for the community ( Fiscal Accountability) . • To provide systems necessary for a clean, safe, and healthy environment to support the educational program (Operations) . 4
2015-2016 Budget Development Timeline Date Presentation January 12 General Support, Community Services, Transfers, and Debt Services January 26 General Support (Facilities) and Transportation February 9 Instruction (BOCES, Special Education, Pupil Services) February 23 Instruction (Elementary, Secondary, Sports, Co-Curricular, Technology) and Employee Benefits March 9 Review Draft Budget March 23 Review Draft Budget April 13 Adoption of Proposed Budget May 11 Budget Hearing and Meet the Candidate Night May 19 Budget Vote June 16 Statewide Budget Revote Day 5
Budget Views • Areas of Expenditure • Budget View by Function Codes (general types of expenses) • Three-Part Budget • Summary View of Budget as Required by SED Regulations 6
Areas of Expenditure (function codes) Expenditure codes are arranged by functional unit and object of expenditure. The term function refers to the primary classification and description as to purpose (what was the purpose of the expenditure). The first four digits identify the function: • 1000 – 1999 General Support • 2000 – 2999 Instruction • 5000 – 5999 Transportation • 6000 – 8999 Community Service • 9000 – 9099 Employee Benefits • 9700 – 9799 Debt Service • 9900 – 9999 Interfund Transfers Each function is further subdivided to better classify the expenditure. For example, expenditure code 1325 in the General Support function identifies the Treasurer’s Office within the financial office of the school district. 7
Three-Part Budget (Function Codes) Budget Type Components Administrative Overall general support and management of the operations of the District: • Board of Education costs • Central and school administration • Finance (including tax collection, purchasing, legal and auditing expenses) • Curriculum development • BOCES administrative expenses Program Largest portion of all planned expenditures for instruction and support services: • Instructional, co-curricular, and athletic programs • Counseling and health services • Pupil transportation Capital Costs associated with maintaining facilities and grounds: • Building and equipment repairs • Custodial and maintenance supplies • Utilities • Debt service 8
What do we know about the 2015-2016 Budget? Major Non-Discretionary Expenses • Employment contract provisions to meet instructional needs (salaries and benefits) • Employer retirement costs, social security, unemployment (rates as mandated) • Debt payments (similar to mortgage payments) • BOCES administrative costs • Auditing services (required by law) • Services for special education students (tuitions and related services) • Materials and textbooks required for instruction • Utilities (electricity, heat, telephone, etc.) • Transportation costs (as required by law) 9
2015-2016 Proposed Base Budget (by function codes) • Instruction (BOCES, Special Education, Pupil Services) – Budget Function Codes 2010 – 2825 10
Instruction: BOCES Services (other than Special Education) Category Description • Curriculum Curriculum development support • Inservice Training Workshops for staff • Coaching certification • School bus driver training • Instruction WeMoCo program and New Visions • Regional summer school • Alternative High School • Urban-Suburban Program (Monroe #1) • English as a Second Language support • Masterminds • Academic Challenge Bowl • International Model UN • BUBL (Monroe #1) • Elementary Science Program • School to Work Partnership (Monroe #1) • STAR Renaissance Assessments 11
Instruction: BOCES Services (other than Special Education) Category Description • Today’s Students Tomorrow’s Teachers (Monroe #1) Instruction (continued) • Counseling software application • Library services (online resources, film/video, library automation) • Tutoring and Out-of-School Suspension • Grant writing services • Test scoring services • Student Behavioral Assistants • Project Lead The Way costs 12
Instruction: BOCES Services (other than Special Education) Category Description • Technology Library automation • Online courses • IT Managed Service (Regional Information Center, Monroe #1 BOCES) • Shared Data Analyst/Programmer with Greece Central (Monroe #1 BOCES) • Computer server leases • IEP Direct • School Tool (student management system) • Emergency contact system • Internet access • Data warehousing • School World (website) • Telecommunications 13
Instruction: BOCES Services – Students with Disabilities Self-Contained Classrooms: 13 students (as of 2.6.15) • Requirements based on IEPs • Student behavior assistants and teacher aides • Related services • Tutorial services and out-of-school suspension program • Teachers of Deaf/Hearing Impaired • Interpreters • Hearing impaired/audiological services • Occupational therapy 14
Instruction: BOCES Services – Students with Disabilities Self-Contained Classrooms – Continued: • Related services - Continued • Blind/visually impaired • Physical therapy • Speech and language therapy • Assistive technology • Career planning • Extend school year (ESY) program • Worked-based learning program • Shared Pupil Personnel Services Supervisor with Monroe #2 BOCES (0.6 FTE) 15
Instruction: BOCES Budget (as of 2.6.15) Based on January rates provided by BOCES 2 Category Amount Instruction, training, and curriculum [2010-2810] 362,318 Occupational education [2280] 247,913 Special education* [2250] 870,261 Technology [2630] 450,555 TOTAL 1,931,047 * Per January Service contract Special Education budget increase to $1,010,375 ; this continues to be high risk area. 16
Instruction: Special Education Contractual: Tuitions • Outside Placements: 8.0 students (as of 2.6.15) • School of Holy Childhood, Mary Cariola, Hillside, School for the Deaf, and Norman Howard • Tuition and 1:1 aides if required • Other related services if required • Public School Tuitions • Tutoring by Rochester City School District (hospitalizations, incarcerations, etc.) • Non-resident tuition paid to other public schools Contractual: Medicaid and STAC Reporting Equipment and Supplies Conferences 17
Instruction: Special Education Staffing Full-Time Staff Equivalents (FTEs) Shared PPS Supervisor (with Monroe #2 BOCES) 0.6 Special Education Teachers 10.0 Speech 1.0 Teacher Aides 8.0 Secretary (PPS) 1.0 Students served in District: 85 (as of 2.6.15) 18
Instruction: Programs for Students with Disabilities Category (2250) Dollar Amount Instruction Teachers, paraprofessionals, tutors, PPS secretary, 774,688 and substitutes (salary only) Supplies and materials 4,971 Contracted services 18,322 Conferences (through federal grant funds) ------ Tuitions paid to other schools 342,673 SUBTOTAL 1,140,654 Plus BOCES Services (previous slide) 870,261 SUBTOTAL (with BOCES Special Education) 2,010,915 Benefits Percentage (for discussion) 348,610 TOTAL with Benefits (for discussion) 2,359,525
Instruction: Programs for Students with Disabilities Special Budget for Analysis Purposes Amount Education % of Budget Instruction: Special Education 8,320,549 2,010,915 24.17% (including BOCES support) Proposed Base Budget – 2015-2016 17,420,959 2,359,525 13.54% With Benefits Estimate Per pupil cost (85 in-District and 21 out-of-District students totaling 106 students with disabilities) = $22,260 20
Instruction: Additional Pupil Personnel Staffing Full-Time Staff Equivalents (FTEs) Psychologists (1.2 FTE school-based; 0.8 FTE 2.0 Committee on Special Education, Pre-School Committee on Special Education, and Out-of-District Placement Support) Social Workers 2.0 School Counselor 1.0 Secretary (School Counselor) 1.0 21
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