Whats Next for the 2016-2017 Budget May 25, 2016 Problem - - PowerPoint PPT Presentation

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Jun 26, 2023 142 likes •325 views

Whats Next for the 2016-2017 Budget May 25, 2016 Problem Statement: The budget override was not successful, with 58.8% of the voters supporting an override. Our charge is to determine how best to proceed given this, and everything

SLIDE 1

What’s Next for the 2016-2017 Budget

May 25, 2016

SLIDE 2

Problem Statement: The budget

verride

was not successful, with 58.8% of the voters supporting an override. Our charge is to determine how best to proceed given this, and everything discussed so far in the process.

SLIDE 3

Does the BOE want a 2nd Budget Vote?

Yes

Same Budget

$0 in add’l cuts

New Budget, still above the tax levy cap

$0< add’l cuts <$2.85MM

New Budget, at or below the tax levy cap

$2.85MM<add’l cuts<4.35MM

No

Contingency

$4.34 MM in add’l cuts

Given that a 60% “yes” vote was not achieved, what choices does the Board have?

SLIDE 4

Allowable Tax Levy Cap and Contingency Scenarios

Total Proposed, Failed Budget: $129,654,885 Potential Scenarios To achieve a budget at: Additional reductions would be needed in the amount of: the allowable tax levy cap level ($2,846,836) the contingency level ($4,345,411)

SLIDE 5

What’s Are the Possible Routes to Cuts/Reductions?

Choice Impacts Notes & Thoughts Budget Cuts (and Adds) Already Presented and Discussed, but Rejected (or Added) They were unpalatable to begin with, and are no more so now. Some might be necessary, given where the budget costs are situated (80% staffing). Across-the-board line item reductions Can be arbitrary, but the math is convenient. Hard to achieve the amount we are looking for, and can have unintended consequences. Proportional Reductions Across Schools and Departments “Fairly” distributes the impact, more balanced. Gives building and department stakeholders most affected more influence over decisions. Non-sustainable reductions (will need to come back subsequent year, or eventually) A few “big ticket” items makes a dent quickly in the bottom line. These items will become budget adds in subsequent years, and might include non-contingent items.

SLIDE 6

Budget Item Amount Pre-Kindergarten ($231,038) Elementary Class Sections (at max BOE Policy) ($540,000) Custodial Duties- Partial Outsource ($133,000) Clerical Staffing- All Levels ($93,500) Central Office Restructuring ($313,000) School Aide Positions ($78,000) School-Based Administration ($190,000) Safety and Security ($80,000) Professional Development ($230,000) Additional Admin & Support Restructuring ($350,000) Health Plan TPA Change ($1,500,000) Adjusted MS Staffing ($54,000) Transportation- Anticipated ($110,000) Elementary PE, Art, Music (assoc. w/Elem Class Sect.) ($135,000) Miscellaneous (textbooks, summer, C&I, benefits adj) ($143,618)

Total

($4,271,156)

Previously determined cuts- May 17 budget

SLIDE 7

Previously determined adds- May 17 budget

Budget Item Amount Adds to the Budget (SPED tuition contingency, 1

Elem. Sect., BOCES capital projects principal)

$358,872

Adj. for Sup't Compensation, CPSE Chairperson

return to general fund from County $91,800 Total $450,672

SLIDE 8

Position Title Group FTE BH BV MK PR WP FLMS FLHS District Ass’t Sup’t HR/Dir. of PD consolidation Admin 1 1 Directors PPS/SPED Consolidation Admin 1 1 Secondary Ass’t Principals Admin 2 1 1 Elementary Classroom Cert 7 x x x x x Elementary Pre-K Cert 1 1 Elementary Music (.25) & Art (.25) Cert .5 x x x x x .5 Elementary PE Cert 1 x x x x x 1 MS Math (.4), MS World Lang. (.2) Cert .6 Special Education (Pre-K) Cert 2 2 Clerical- Building and Central Office Class 4.5 Instructional Assistant (Pre-K) Class 1 Teacher Aide Class 9 x x 6 x x Safety Monitor Class 2 1 1 Total Admin 4 Total Certified 12.1* Total Classified 16.5* *These reductions include Pre-K reductions, decided early on in the process and not always presented this way in prior slide decks.

Position Eliminations- May 17 Budget

SLIDE 9

Rejected Budget Reductions Presented by Admin Amount Elementary Class Size- contractual cap (K-1 = 25, 2-5 = 28)

$990,000

Television Production

$164,500

Clerical Staffing- All Levels

$93,500

High School Course Offerings

$648,000

Middle School Team Restructuring

$144,000

Library Services Model

$356,000

Athletic Programming

$847,800

Elementary Instrumental Music; Secondary Co-Curricular Performing Arts

$498,500

Total

$3,742,300

Cuts Presented but Not Included in May 17 Budget

SLIDE 10

Admin Recommendations for 2nd Vote

Bring budget w/in Tax Levy Cap

SLIDE 11

Category: Non-Sustainable Cuts

Admin Recommendation Amount Notes/Concerns Interfund transfer to capital $350,000

Puts off repairs that will be needed sooner than later

Professional Development $170,000

Already a small portion of the budget, has to come back at some point

EDL $49,000

Contractual obligation- amount reflects finalized costs for 2016-17

Conferences $70,000

Already a small portion of the budget, has to come back at some point

Subtotal $639,000

SLIDE 12

Category: Proportional Reductions

Segregate out the non-sustainable items or

“must cut” items first.

Set targets for each department after

accounting for school-department overlap.

Set targets for each school, based on

enrollment ratios.

Hand it off to principals and directors to

develop recommendations.

Vet recommendations for consistency and

coherence.

SLIDE 13

Building Target Amount $1,279,304 School Amt % Enroll Enroll # Cert Staff % of Cert Staff District Department Amt BH $89,551 7% 291 33.15 7.60% CO $213,646 BV $76,758 6% 270 30.9 7.00% Athletics $50,000 MK $179,103 14% 582 67.15 15.30% VPA $40,000 PR $89,551 7% 313 35.9 8.20% ESOL $83,000 WP $102,344 8% 337 36.3 8.30% Television $62,000 FLMS $307,033 24% 1007 92.7 21.10% Technology $50,000 FLHS $434,963 34% 1426 142.96 32.60% Facilities $100,000 Subtotal $1,279,304 100% 4226 439.06 100.00% Special Education $0 Library $382,500 Subtotal $981,146

Proportional Reductions Amounts

Reductions using this approach will necessarily touch on some of the things taken off the table in earlier discussion

SLIDE 14

Position Title Group FTE BH BV MK PR WP FLMS FLHS District English Cert +0.2 +0.2 ESOL Cert 1 0.4 0.4 0.2 Health Cert 0.4 0.4 Library Media Specialist Cert 4.4 1 1 1.4 1 1 +1 Literacy (Middle School) Cert 1 1 Instrumental Music (Elementary) Cert 1 1 Science Cert 1.56 1.56 Technology Education Cert 0.2 0.2 World Language Cert 1 1 Custodian Class 3.5 0.5 0.5 0.5 0.5 0.5 1 Instructional Assistant Class 3 1 2 Purchasing Agent Class 1 1 Safety Monitor Class 1 2 +1 Sec'y to School Official Class 1 1 Senior Office Assistant Class 1 1 Teacher Aide Class 1 1 Television Production Specialist Class 0.5 0.5 Totals 1.9 1.5 2.3 1.5 1.5 4 7.16 2.5 Total Certified 10.36 Total Classified 12

Position Eliminations- Proposed 2nd Budget

Total Staffing Reduction: $1,930,562

SLIDE 15

Additional Proportional Reductions- Departments Proposed 2nd Budget

Department Amount Cut Items/Explanation Athletics $50,000

Intramurals (all but 1x/week grade 6) HS after school weight room (coaches on own) Limit event supervision 1 unfilled ass’t coaching position (will get by)

ESOL (in previous slide)

1 ESOL teacher (in previous slide)

Facilities $100,000

½ from equipment reduction (truck) ½ from contracted services for facilities

Technology $50,000

Discovery Streaming Additional time, summer time Admin computer replacement Contract services, supplies

Visual & Performing Arts $40,000

Equipment, supplies, texts, instrument repairs Concert supervision pay for staff Fees and dues HS & MS musical licensing (pay via ticket sales)

Total $240,000

SLIDE 16