WHAT ARE SOURCES SOUGHT NOTICES AND REQUESTS FOR INFORMATION? - - PowerPoint PPT Presentation

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WHAT ARE SOURCES SOUGHT NOTICES AND REQUESTS FOR INFORMATION? - - PowerPoint PPT Presentation

Nov 17, 2023 188 likes •486 views

WHAT ARE SOURCES SOUGHT NOTICES AND REQUESTS FOR INFORMATION? 5/6/2020 1 SOURCES SOUGHT NOTICE VS REQUEST FOR INFORMATION Sources Sought Notice (SSN) seeking possible sources for a requirement Request for Information (RFI)

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WHAT ARE SOURCES SOUGHT NOTICES AND REQUESTS FOR INFORMATION?

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SOURCES SOUGHT NOTICE VS REQUEST FOR INFORMATION

  • Sources Sought Notice (SSN)– seeking

possible sources for a requirement

  • Request for Information (RFI) – government’s

technique of conducting market research.

  • These can sometimes be used

interchangeably

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SSNs and RFIs

  • Are not solicitations
  • Issued for planning purposes and Market

Research

  • Used to identify sources and solicit interest
  • Typically followed by a solicitation
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SSNs AND RFIs MAY BE USED TO:

  • Find sources to meet specific requirements
  • Increase Competition
  • Identify interested small businesses (facilitate set-

asides to help government attain small business goals)

  • Obtain capability information from potential

contractors

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SSNs AND RFIs MAY BE USED TO:

  • Inform the Market that this is a future need- possibly

encourages additional development of capability (for both prime contractors and subcontractors)

  • Help contracting officer determine procurement

method, contract type, and acquisition strategy

  • Support contracting officer’s decisions and market

research requirement

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LOCATING SOURCES SOUGHT NOTICES AND REQUESTS FOR INFORMATION

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LOCATING SOURCES SOUGHT ANNOUNCEMENTS

  • Beta.Sam.Gov: https://beta.sam.gov/
  • Sources Sought
  • Special Notice
  • Presolicitation Notices
  • Requests for Information
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NON-TRADITIONAL LOCATIONS FOR SSNS

Examples: US Army Corps of Engineers Website – https://www.usace.army.mil/business-with-us/contracting/ Federal Aviation Administration - https://faaco.faa.gov/index.cfm/announcement/view/32773 Fema https://freebeacon.com/wp-content/uploads/2020/03/RFI- FEMAPortableFacilities-1.pdf

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RESPONDING TO A SOURCES SOUGHT NOTICE OR RFI

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HOW TO RESPOND

  • Read the announcement carefully
  • Follow instructions
  • Respond to all elements of the document
  • Provide all information requested
  • Do not respond to anything outside your firm’s capabilities
  • Return all information and associated documents on time, in the

correct format, to the correct location

  • Include Notice Number in subject line of email, unless instructed
  • therwise
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WHAT TO INCLUDE

  • Company name, address, and phone number
  • Contact name, phone number, and email address
  • DUNS number
  • Cage Code
  • Business size and socio-economic status (WOSB, HUBZone,

VOSB, SDVOSB, etc.)

  • Capability Statement
  • Brief overview of your company indicating why you are qualified
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SAMPLE SSN

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PERFORMANCE WORK STATEMENT (PWS)

  • Often SSNs and RFI’s will have an attachment that is a

Performance Work Statement

  • Read and review the document
  • Determine if and how you can meet the requirements in

the PWS

  • Provide comments as requested – this allows contractors

to impact the statement of work and the actual requirement

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SAMPLE PWS ATTACHMENT

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SAMPLE PWS ATTACHMENT

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GSA Personal Protective Equipment (PPE) Sources Sought

  • GSA COVID-19 PPE Sources Sought.
  • There is a space to indicate if you are a contract holder.
  • https://feedback.gsa.gov/jfe/form/SV_d5WVJ9fHpsaqI0B
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GSA Personal Protective Equipment (PPE) Sources Sought

Level 1 Surgical Masks Nitrile Examination Gloves Hand Sanitizers Bottles (Cases) Bleach Disinfecting Wipes Hospital Grade Disinfectant Cleaner All-Purpose Cleaner Antibacterial Bar Soap Antibacterial Liquid soap Tampons Female Sanitary Napkins Toilet Paper Paper Towels Trash Bags Responses Due: Continuously Open

Non-TAA Compliant Materials are currently allowed under the current pandemic response.

https://feedback.gsa.gov/jfe/form/SV_d5WVJ9fHpsaqI0B

Questions: ssacsmallsop@gsa.gov

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CONTRACTOR DON’TS

  • Do not respond just for the sake of

responding

  • Do not submit only a standard line card or

generic capability statement

  • Do not respond if you are not likely to bid on

the solicitation

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CONTRACTOR DOS

  • Respond specifically to the requirement at hand
  • Respond exactly as required
  • Make your response a best effort
  • Demonstrate professional quality and capability of

your firm

  • Ask for a specific set-aside if appropriate
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QUESTIONS?