U T A H S T A T E A R C H I V E S OPEN RECORDS/GRAMA PORTAL - PowerPoint PPT Presentation

U T A H S T A T E A R C H I V E S

OPEN RECORDS/GRAMA PORTAL  Submit/receive GRAMA requests  Respond to GRAMA requests  Input requests received outside the Portal  Download statistics U T A H S T A T E A R C H I V E S

WAIT, WHAT IS GRAMA? Gover ernmen nment t Recor cords ds Acces ccess s and Ma Management ement Act ct U T A H S T A T E A R C H I V E S

1. FIND AN AGENCY U T A H S T A T E A R C H I V E S

2. CLICK REQUEST RECORDS U T A H S T A T E A R C H I V E S

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RECORDS OFFICER DASHBOARD  Register for training  Take annual certification test  Update contact information  Enter unique fields for agency request form U T A H S T A T E A R C H I V E S

WHERE THIS ALL CAME FROM: SB-70 2014 4 Sessi sion on Modif dified ied Open en Ut Utah ah websi site e to include lude  Online GRAMA requests  Links to online records SB SB-70 70 became came part t of Utah ah Code de 63A- 3-403 03 U T A H S T A T E A R C H I V E S

UTAH CODE 63A-3-403 (11) The departme tment nt shall, , in consul sulta tati tion on with th the board and as funding nding allows, s, modify fy the informa ormati tion n website e describe cribed d in Subse secti ction n (10) to: … (c) by January y 1, 1, 2017, 7, serve e as a point nt of access ss for Governme nment nt Rec Records ds Ac Access s and Management ent requ quests ests for:  (i) Local districts under Title 17B, Limited Purpose Local Government Entities - Local Districts; and  (ii) special service districts under Title 17D, Chapter 1, Special Service District Act; … (d) except t as provi vide ded d in Subsec ecti tion on (12)(a), ), provide vide link nk capabiliti ties es to ot other r exist sting reposit sitorie ries s of public c information, rmation, incl clud uding ng maps, s, phot otogra graph ph collecti ctions, ons, legisl slati ativel ely y require quired d reports, ts, electi tion n data, statut tute, , rules, s, regulati ations ns, and local ordi dinanc nances es that t exist st on ot other r agency and politi tica cal subdivis division n websites; es; U T A H S T A T E A R C H I V E S

U T A H S T A T E A R C H I V E S

OPEN ACCESS AND ONLINE One Locati tion on All Levels of Published Code Govern rnme ment Digital Website Collections Portal U T A H S T A T E A R C H I V E S

LINKS • maps • photograph collections • legislatively required reports • election data • statute, rules, regulations, and local ordinances U T A H S T A T E A R C H I V E S

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PROCESS Link Digitization Other Copies Portal • Scan film • Add to • “Online series Records” • Metadata record Link • Upload U T A H S T A T E A R C H I V E S

U T A H S T A T E A R C H I V E S