U T A H S T A T E A R C H I V E S OPEN RECORDS/GRAMA PORTAL - - PowerPoint PPT Presentation

U T A H S T A T E A R C H I V E S

OPEN RECORDS/GRAMA PORTAL

• Submit/receive GRAMA requests
• Respond to GRAMA requests
• Input requests received outside the

Portal

• Download statistics

U T A H S T A T E A R C H I V E S

WAIT, WHAT IS GRAMA?

Gover ernmen nment t Recor cords ds Acces ccess s and Ma Management ement Act ct

U T A H S T A T E A R C H I V E S

• 1. FIND AN AGENCY

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• 2. CLICK REQUEST RECORDS

U T A H S T A T E A R C H I V E S

U T A H S T A T E A R C H I V E S

RECORDS OFFICER DASHBOARD

• Register for training
• Take annual certification test
• Update contact information
• Enter unique fields for agency request

form

U T A H S T A T E A R C H I V E S

2014 4 Sessi sion

• n

Modif dified ied Open en Ut Utah ah websi site e to include lude

• Online GRAMA requests
• Links to online records

SB SB-70 70 became came part t

• f Utah

ah Code de 63A- 3-403 03

WHERE THIS ALL CAME FROM: SB-70

U T A H S T A T E A R C H I V E S

UTAH CODE 63A-3-403

(11) The departme tment nt shall, , in consul sulta tati tion

• n with

th the board and as funding nding allows, s, modify fy the informa

• rmati

tion n website e describe cribed d in Subse secti ction n (10) to: … (c) by January y 1, 1, 2017, 7, serve e as a point nt of access ss for Governme nment nt Rec Records ds Ac Access s and Management ent requ quests ests for:

• (i) Local districts under Title 17B, Limited Purpose Local Government Entities - Local

Districts; and

• (ii) special service districts under Title 17D, Chapter 1, Special Service District Act;

… (d) except t as provi vide ded d in Subsec ecti tion

• n (12)(a),

), provide vide link nk capabiliti ties es to ot

• ther

r exist sting reposit sitorie ries s of public c information, rmation, incl clud uding ng maps, s, phot

• togra

graph ph collecti ctions,

• ns,

legisl slati ativel ely y require quired d reports, ts, electi tion n data, statut tute, , rules, s, regulati ations ns, and local

• rdi

dinanc nances es that t exist st on ot

• ther

r agency and politi tica cal subdivis division n websites; es;

U T A H S T A T E A R C H I V E S

U T A H S T A T E A R C H I V E S

One Locati tion

• n

All Levels of Govern rnme ment

Portal

Website Published Code Digital Collections

U T A H S T A T E A R C H I V E S

OPEN ACCESS AND ONLINE

LINKS

• maps
• photograph collections
• legislatively required reports
• election data
• statute, rules, regulations, and local
• rdinances

U T A H S T A T E A R C H I V E S

U T A H S T A T E A R C H I V E S

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U T A H S T A T E A R C H I V E S

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U T A H S T A T E A R C H I V E S

PROCESS

Digitization

• Scan film
• Metadata
• Upload

Other Copies

• Add to

series record Portal

• “Online

Records” Link

U T A H S T A T E A R C H I V E S

Link

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