Westborough Public Schools Warrant Article Presentation & - - PowerPoint PPT Presentation

Westborough Public Schools

Warrant Article Presentation & Building Projects Update Selectmen Meeting September 26, 2017 Superintendent of Schools & School Committee

Overview:

Warrant Article Presentation & Building Projects Review:

• Article 4 Contracts finalized for all units
• Article 1 & 5 Hastings Preschool & Hastings office and entry

repair, & two K room updates

• Article 2, 3 & 6 High School Athletic Fields repair &

improvements

• Article 7 Facilities Revolving Account
• Article 8 Home Rule Petition for School Learning Lab Store

PROJECT UPDATES:

• Fales MSBA Project
• Gibbons Renovation
• Armstrong Modular repair

Article 4 School Budget Appropriation

• Implementation of all contract

settlements ○ Paraeducators ○ Tutors ○ Custodians & Maintenance ○ All unaligned ○ Secretarial ○ Cafeteria Staff

ARTICLE 4: School Budget Appropriation (School Committee) To see if the Town will vote to raise and appropriate the sum

• f One Hundred Ninety Five Thousand Three Hundred

Dollars ($195,300), in addition to the $48,806,484 previously appropriated to the Fiscal Year 2017-2018 School Department General Fund Appropriation the warrant for the March 18, 2017 Town Meeting, for the purpose of paying the ratified union contract stipulated increases, or take any other action thereon.

Town Manager’s Statement - At the time the School Department’s appropriation request went before the Town on March 18, 2017 the union contract negotiations had not started. There was no way to estimate increases to salaries and other financial compensation contract increases. At the March 18, 2017, the School Committee made a budget proposal presentation and acknowledged that they would be coming back to the Fall 2017 Town Meeting to request additional funding to support the School Department’s 2017-2018 budget appropriation.

Summary

Things to Fix and Enrollment Space to Create 6 Essential School Properties in our Town

Communication and Planning on Projects: Where have we been?

• DRA Report: Full facilities assessment:

○ Report Received Nov. 2014

• WPS Strategic Plan:

○ Developed in 2014-2015 ○ Approved October of 2015

• Joint Committee on Enrollment and School

Capacity Study 2014-15 ○

Amber Bock, Superintendent Daniel Mayer, Assistant Superintendent Jody Hensley, School Committee James Robbins, Town Planner Charlie Diamond, Planning Board Jim Malloy, Town Manager Tim Dodd, Selectman George Barrette, Selectman, Gary Wells, FINCOM.

○ Report presented June 30, 2015 ○ Presented data at all future town meetings

• Collaborative Planning meetings in

anticipation of Fall Town Meeting 2016

○ Jim Malloy, Gary Wells, George Barrett, Ian Johnson, Alan Grady, Steve Doret, Amber Bock, Jody Hensley.

○ Discussed debt load and timelines

• f all town projects

○ Jim Malloy presented town

• verview at Fall TM
• Town Meeting Updates and progressive

Warrant articles moving each project forward

Hastings School & Westborough Preschool

Fall Town Meeting Project Request

Project: Article 1 & 5

PreK-3 Building Committee

• Steve Doret (Chair), Jim Malloy,

Amber Bock, Gary Wells. Chris Jayavendra; Irene Oliver, Maryann Stannard, Bob Ferguson.

• HMFH Architects
• Vertex OPM
• NOT MSBA connected: Full Town

Project Cost

Fall Town Meeting: (TWO articles)

• Presentation overview on project
• Zoning Article for project envelope
• Article for cost of project

○ $12.5 million ■ 10% contingency/plus ■ Final number for TM

Project Scope:

• Preschool Wing:

○ 8 rooms ○ multi-purpose meeting room ○

• ffices

○ play space

• Hastings School

○ Office reconfigured to front ○ Two bathrooms renovated to adult bathrooms ○ Two Kindergarten classrooms created from three spaces

• Parking and lighting improvement

Target: Fall 2018 Opening of new Preschool Wing Mid-year ‘18 Hastings interior

Hastings: Stage II

PreK-3 Building Committee work:

• Tabled additional work at Hastings based on preliminary cost discussions

○ Why? Because this $ is on the town fully and new SPACE is the tier one NEED ○ Geothermal: trying to ‘hold’ and include repair with fast track MSBA repair process. Moving inside building to install the HVAC triggered other scope issues that become mandated.

• MSBA Repair Track:

○ Allows for tight scope fast track repair with reimbursement ■ Geothermal fully inclusive of HVAC ■ Roof ■ Windows ○ Anticipated Cost to town: 53% of estimate. ■ Estimate: $27 million less the project and the geothermal

• Around 12.3 million (of which we carry 53%)

High School Athletic Fields Repair and Improvements

Project: Article 2, 3 & 6

Rangers on Track-Subcommittee

• f School Committee
• Identified in NEASC HS Accreditation report

2014

• Set out in Strategic Plan 2015
• Huntress Associates Contract

○ Hired Spring 2016

• Project Report to SC 5/24 & 6/7 2017
• Turf past useful life & site not ADA
• compliant. One playable field has been
• utgrown. Turf is 13 yrs. Old and becoming

a safety hazard.

Target: Fall 2018 Opening of repaired fields

Fall Town Meeting: (THREE articles)

• Presentation overview on project
• Zoning Articles for project (2)
• Article for cost of project

○ $3.5 million ○ $500,000 target for private fund raising & some budget funds

Project Scope:

• Lower Field:

○ Replace turf; use alternative fill ○ Resurface track & add straight away ○ Add much needed storage ○ Make bleacher ADA compliant ○ Replace sound system ○ Add landscaping

• Upper Field

○ Turf surface & make game field ○ Add seating ○ Build retaining wall

• Field Lighting (separate article to overall project
• request. Not in cost of $3.5 request)

Article 7: Re-establish Facilities Revolving Account

ARTICLE XX School Facilities Revolving Account (School Committee) To see if the Town will vote to accept the provision in G.L. c. 40, §3 that, with respect to monies received from rental or lease of school buildings pursuant to that section and held in a separate account in compliance therewith, the balance of such monies remaining in such account at the close of a fiscal year shall remain in said account and may be expended for the upkeep and maintenance of any facility under the control of the school committee.

• Long standing revolving account

accessed to cover upkeep and maintenance.

• Accessed account for the purposes
• f project design for Hastings. As a

result were able to utilize $400,000.00

• Account must formally be

reestablished by vote at TM

The ‘Boro

18-22 yr. Post Grad Program “Bridging Over to Right Opportunities” WPS

18-22 Special Education Program Need & Planning

• Public Schools provide special

education services for students ages 3-22.

• This educates students in their

community.

• Is cost effective and matches our

values of community centered public education for all children

• Community Support:

○ Transitional planning team in place ○ Rotary Club Partnership ○ Penta Marketing planning support & design ○ Groups coming forward to help ■ School Committee recognitions will be shared after donations finalized

• Boro Program will open this year and the

store learning lab will open soon after when planning is finalized

Project:18-22yr old program

• 15 East Main Street

○ Lease in place ○ Demo underway

• Student Program and Learning

Lab business

• TARGET OPENING: OCTOBER

Fall Town Meeting: (One Article)

• Brief presentation update
• Warrant article to establish revolving

account for Learning Lab ○ No $ attached to request ○ Meetings with state legislators underway

ARTICLE 8: Home Rule Petition for School Learning Lab Store

(School Committee)

To see if the Town will vote to petition the General Court and to request its representatives in the General Court to seek enactment of special legislation for the Town in the form set forth below, it being the intent of the Town to authorize the General Court to make constructive changes to the text hereof, subject to the approval of the Town’s Board of Selectmen and School Committee, to accomplish the public policy purposes hereof, or to take any other action related thereto: AN ACT relative to income received from the purchase and sale of products in a vocational-technical program operated by the Town of Westborough Public Schools. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows:

SECTION 1. Notwithstanding any general or special laws to the contrary, and notwithstanding in particular, but not limited to, the provisions of Section 53 of Chapter 44, any income received from the purchase and sale of products by a vocational-technical program conducted and operated by the Town of Westborough high school shall be deposited in a special fund by the school committee in any banking institution in the commonwealth. Expenditures may be made from said fund by the school committee for the purposes of such program area without further appropriation; provided, however, that said special funds shall not be used to pay the salary of any school employee, at least part of whose employment by the school district involves operation of, or instruction in, the program. SECTION 2. The foregoing provisions of section one of this statute shall be limited to the conduct and operation of a program which constitutes an in-district program within the meaning of regulations promulgated by the board of education pursuant to the provisions of Chapter 69 and Chapter 71B; which serves the needs of students who are at least eighteen years of age and who are no more than twenty-two years of age; and which has both an educational and a vocational focus.

15 East Main

Historical Committee approval of signage: 8/23.

Summary

Eight Warrant Articles: 1. Contract settlements: 1 Article 2. Hastings: 2 Articles a. Envelope b. Cost 3. The Boro: 1 Article a. Establish revolving account for Learning Lab 4. High School Field Repair: 3 Articles a. Project envelope (Two Articles) b. Cost 5. Facilities Revolving Account: 1 Article

Discussion

UPDATE ON PROJECTS UNDERWAY

Armstrong Modulars Replacement

Project:

PreK-3 Building Committee

• Steve Doret Chair, Maryann

Stannard Co-chair, Jim Malloy, Amber Bock, Gary Wells.

• HMFH Architects
• Vertex OPM
• NOT MSBA connected: Full Town

Project Cost

Target: Fall 2018 Open 4 new modulars Work underway currently

Fall Town Meeting: (NO articles)

• Presentation update only
• All funding complete: Previous town

meeting vote for project.

○ $1.5 million

Project Scope:

• Demolition of old modulars
• Prep of site space
• Construction and installation of 4 new

modular classrooms

• Upgraded improved quality modular
• Fire Panel upgrade

A R M S T R O N G M O D U L A R S

Fales

MSBA Project underway

Project:

PreK-3 Building Committee

• Steve Doret Chair, Maryann

Stannard Co-chair, Jim Malloy, Amber Bock, Gary Wells.

• MSBA accepted project
• Three previous Warrant articles

passed to keep project moving forward.

Target: As soon as possible Opening of a new Fales School is moving forward

Fall Town Meeting: (NO articles)

• Presentation overview on project

updates Project Scope:

• Completed MODULAR 1

○ Submission of enrollment data ■ MSBA meeting 7/7 ■ Sign acceptance of enrollment scope: 9/4 ○ Submission of Building Maintenance ■ Submitted 8/24 ■ Will receive “$ benefit”

• Beginning MODULAR 2

○ Warrant article already complete for $500,000.00 for Design

Gibbons Renovation

Project:

Gibbons Building Committee

• Chair Steve Doret. Jim Malloy,

Jim Tepper(retired) Andrew Bradley Amber Bock.

• Over 7 years of effort and process
• Heebe Architects
• Heery OPM
• Gilbane Project Manager at Risk

Target: Doors Open! Substantial completion and anticipation of completion by December

Fall Town Meeting: (NO Articles)

• Celebration of substantial completion
• On budget and on time

Historical overview of project:

• http://westboroughk12.org/UserFiles/

Servers/Server_35277/File/Gibbons% 20Building%20Project/GMS%20Rep air%20Project%20Final.pptx.pdf

• Canopy and parking:

○ Summer ‘18

Looks amazing!

Canopy Improvement & Parking

Canopy & parking upgrade to be completed summer

• f 2018.