Welcomes Proof of notice of meeting Call to order Approval of - - PowerPoint PPT Presentation

 Welcomes  Proof of notice of meeting  Call to order  Approval of 2010 Minutes  Introduction of the Boards, key staff, &

• thers

 Set regular Board Mtgs., advertised them, held them, invited

• wners to join, posted mtg. mins. on the Maui Sands’ website

 Have tried to work by consensus – working collaboratively,

listening & respecting various viewpoints, & all decisions were unanimous

 Organized 7 official Community Workdays (& several unofficial)

with the help of more than 40 people

 Organized several impromptu & formal social gatherings  Owners assisted Res. Mgr. with emergency & crisis situations (e.g.

roofs, tsunamis, holes, & more!)

 Regular communication with owners via www.mauisands.org,

conference calls, Skype, 2 letters to owners, Google Group, etc.

 Reviewed House Rules, entertained changes, & approved /

amended Rules

See sections: A-1 A-2 A-20 B-8 E-1

5A lanai wall, before & after 2B window shade & privacy film approved security screen door

 Researched & hired new attorney to represent the

AOAO (add’l. 1 retained for MS I delinquency issues)

 Hired Mike Pang, Monarch Properties, Inc. to work on

the leasehold negotiations

 Sought updates to By-Laws, adopted 514B, approved

work of Mike Pang (awaiting approval of others)

 Compiled email list of MS I owners (only missing 4!)  Explored, researched, met, discussed, planned, & more

re: roof issues (MS I)

 Hired roofing consultant, architect, shoreline surveyors,

& received permits for construction (MS I)

 Attended several Board educational seminars  Provided online training to Board members (& archived

for later reference)

 Remained focused, collegial, & moving forward!

 Reserves have increased 36% from last year  Delinquencies:

• Per March 2011, 8 out of a total of 56 owners are more than 60

days late in AOAO payments (14 %):

 6 owners owe more than $20,000  1 add’l. owner owes more than $10,000  1 add’l. owner owes more than $5,000

• Progress made:

 Delinquency as of Aug. 2010: 13 more than 60 days late (23 %)  Several units have sold with new owners paying regularly  1 delinquent owner has allowed the AOAO to rent out his unit... the long term renter is paying almost 3x’s the mo. maint. fee  Several bank owned units are paying partial arrears (e.g. 1 unit is bank

• wned & will soon pay $28,000 / $31,000 owed)

 Several other units are “in process” with foreclosure, auction, or bank

• wnership

 All delinquent owners were notified in writing warning them of other actions the Board will be taking… we are working with a specialized attorney re: further actions

A decision was made to avoid increased maint. fees due to need for Special Assmt.

 Strong increase in reserves: approximately

60% gain over past year

 Substantial decline in accounts receivable/

delinquencies (from 4 units to 1 in extreme delinquency)

 Flat budget retained this current

year (resulting in no increase in maintenance fees)

• 1. Improvements & Maintenance
• 2. Projects for the new year
• 3. Conclusions

Challenges:

• Leaky, neglected roofs with ridiculous historical

stop-gap methods!

• Vacationers, renters, & owners greatly effected!
• A lot of rain…. & wind… & more rain!
• Inadequate reserves!
• Lack of appropriate documentation!
• Many ideas, designs, & suggestions from
• wners for how roofs can / should be done!
• Interior & furnishings damages!
• Incredible amount of people power, volunteer

time, surprises, hoops, blood, sweat, & tears (literally)!

Resolutions:

• Hired professional consultants (we are not

roofers) but also debated, researched, questioned, & maintained full involvement in the process

• Guided thru permit, bidding, contract process by

a patient, knowledgeable, & connected architect

• Decided on & contracted with a well-respected

local roofing co. with a very reasonable bid

• Realized a Special Assmt. was necessary to move

forward.

& here we are……. 50 % of owners need to agree!

Some helpful “ingredients” for successful Board Membership:

• 1. be willing to work, email, respond, listen, be part of a team, be discreet, &

always try to be representative of all owners

• 2. communicate respectfully & professionally with others, even though you

may disagree

• 3. recognize we are all here because we care about Maui Sands
• 4. be familiar with Maui Sands’ By-Laws & House Rules
• 5. realize that the AOAO is a non-profit entity
• 6. understand that there are 2 Boards (MS I & MS II)
• 7. use your experience / education / passion / knowledge / love of Maui Sands

to provide expertise

• 8. realize that we all have gifts, talents, & skills to share (all Board members are

created equal!)

• 9. provide critiques as needed but realize you need to be part of the solution,

not part of the problem

• 10. recognize that serving as a Board Director is a voluntary, elected position

and means giving your time to the larger community (but it can be all consuming!)