TOURNAMENT PAPER WORK REVIEW TOURNAMENT PLAYER VERIFICATION FORM - - PowerPoint PPT Presentation

TOURNAMENT PAPER WORK REVIEW

TOURNAMENT PLAYER VERIFICATION FORM

Proof of Age Proof of Residency School Enrollment

Player Information Proof of Age (BC) Proof of Residency School Enrollment Waivers Signatures OR

One Document from each of the three categories REQUIRED A single document may satisfy 2 categories but may only be used to meet a single requirement: eg: municipality billed water, sewer or waste disposal Page 18 & 19 of rulebook

• Proof of Residency:

MUST BE DATED OR IN FORCE BETWEEN FEB 1, 2017 (previous year) & FEB 1, 2018 (current year)

• Proof of Residency:
• Relatively Simple:
• A bit more challenging : Examples
• Top portion of Federal Tax Return – redact SSN
• PA state Fishing License
• Municipally billed water, sewer, trash (do not use as above group 3 utility bill)
• Mortgage or Lease documents

Proof of Residency:

• For ALL POR's
• Highlight:
• *DATES
• *Parent NAME
• *ADDRESS
• -If possible copy all three POR on one sheet

REPORT CARDS ARE NO LONGER VALID MUCH SIMPLER THAN POR

School Enrollment Form

• Maintain in League Files
• Required only ONCE during players career
• UNLESS ENROLLMENT CHANGES
• Then a II(d) Waiver is required

WAIVERS

• II (d) Waivers
• Charter Committee Waivers
• All Residency Documentation & Applicable Waiver Documentation

must remain attached to the Tournament Player Verification Form

SIGNATURES

LEAGUE PRESIDENT SIGNATURE PARENT SIGNATURE DISRTICT ADMINSITRATOR SIGNATURE

FAQ’s

• What if my player has a signed Tournament Player Verification from a

previous season?

• As long as the supporting proof of residency documentation (or school

enrollment form) from that year is attached it remains valid for 2018…

• There is no need to renew the proof of residency documentation for the

newly instituted 3 groups

• Note: Original Birth Certificate nor a copy of Birth Certificate is required
• Have identified errors in past TPV Forms and need to review for 2018

FAQ’s

• What if my player has a signed Tournament Player Verification from a

previous season – BUT his address has changed since then & yet remains within the leagues boundaries?

• A New Tournament Player Verification Form must be completed accompanied

by:

• three new proof of residency documents meeting the Group 1,2 & 3 requirements
• OR
• School Enrollment Form (assuming school is w/in boundary)

FAQ’s

• What if my player lived inside my leagues boundary and has

Tournament Player Verification from a previous season but has moved since then and he now resides OUTSIDE the leagues boundaries?

• A II(d) waiver must be completed. Requires DA Signature.
• This is REQUIRED EVEN IF THE PLAYER IS NOT PARTICIPATING IN

TOURNAMENT

• II(d) waiver need only be completed one time and is valid as long as the

player maintains contiguous annual participation w/ the league

FAQ’s

• What if my player has a signed Tournament Player Verification from a

previous season, previously used the school enrollment form to prove league eligibility and has changed school enrollment to a different school building (either w/in or outside of the boundary)?

• A II(d) waiver must be completed. Requires DA Signature.

FAQ’s

• What if my player lived OUTSIDE our boundary, previously used the

school enrollment to prove league eligibility and has changed school buildings to one that is OUTSIDE the boundary?

• A II(d) waiver must be completed
• This is REQUIRED EVEN IF THE PLAYER IS NOT PARTICIPATING IN

TOURNAMENT

• II(d) waiver need only be completed one time and is valid as long as the

player maintains contiguous annual participation w/ the league, and attends that school.

• Should they again change school buildings another II(d) waiver would be req’d

II (d) WAIVER Copy Maintained in league files Copy Maintained in District Files

MEDICAL RELEASE FORMS Complete Medical Release Forms Maintain w/ team Affidavit Binder

TOURNAMENT AFFIDAVIT

Tournament Affidavit

• Complete form in its entirety
• Requires Signatures from
• Manager
• League President
• League Player Agent
• Requires Accompanying Boundary Map
• All players identified on map
• League President’s signature required on map
• 2018 Electronic Maps are Required–

Player Name

Address Used to Prove Eligibility:

• Residence if using Proof of Residence for eligibility

OR

• School Building Address if using School enrollment

Date of Birth League Age By Player FOR DISTRICT APPROVAL Verify 60% If applicable

AFFIDAVIT REVIEW GUIDELINES

• Verify Page 1 is completed
• Verify Page 2 is signed by:
• Manager
• League President
• Player Agent
• Verify Page 3 Team codes and manager/coach information is completed
• FOR EACH PLAYER
• IF Tournament Player Verification (TPV) Form is signed by Pete Kline/Bill Meyers/Josh

Fritz/Joe Wendler –

• Verify that the information on Affidavit Matches the information on the TPV Form
• Verify any applicable Waivers are attached
• IF TPV Form is 100% complete and all other info for that player is complete -Initial and Date

the DISTRICT APPROVAL Box for that player –

Player Name

Address Used to Prove Eligibility:

• Residence if using Proof of Residence for eligibility
• School Building Address if using School enrollment

Date of Birth League Age By Player If TPV form signed by Pete Kline Bill Meyer Josh Fritz & Info on Affidavit Matches TPV Verify 60% If applicable RG 6/12/17

AFFIDAVIT REVIEW GUIDELINES

➢FOR EACH PLAYER

• IF Tournament Player Verification (TPV) Form is NOT

signed by Pete Kline/Bill Meyers/Josh Fritz/Joe Wendler –  Put “TPV” in margin to right of players name on affidavit  League will then need to go to the TPV – review table to have TPV form reviewed, Affidavit initialed and signed.

Player Name

Address Used to Prove Eligibility:

• Residence if using Proof of Residence for eligibility
• School Building Address if using School enrollment

Date of Birth League Age By Player If TPV form NOT signed by Pete Kline Bill Meyer Josh Fritz Verify 60% If applicable “TPV”

TPV Form Review:

1a. 3 Proof of Residencies (POR's) one from ea. Group * Verity parent/guardian name matches player name * Verify Address on each POR against Address on Affidavit * Verify Date on each POR between Feb 1 2016 & Feb 1 2017 * Verify any applicable Waivers [ II(d)/IV(h)/CC]

• OR-

 1b. School Enrollment FORM

• AND-

 2. Original Birth Certificate * Verify League Age against DOB from LL Age chart:

TPV Form Review:

If 100% Complete & Accurate –

DISTRICT ADMINSTRATOR or Asst DA to sign Initial for player on Affidavit For

 If Incomplete:

DO NOT sign On Affidavit use the following CODES – in the margin to the right of the player

RG1 – if POR is needed for GROUP 1 RG1,2 &or3 – if POR is needed from multiple GROUPS BC – Birth Certificate is Required

Considerations to simplify

Require/Request ALL Tournament Eligible AGE players to have the school enrollment form completed during the season…well in advance of tournament time….

This only need to be done once for that players career unless they change school buildings…..then only a II(d) waiver is required Include on League Registration form a place for school building attended…this would allow league to identify if a player changed schools

QUESTIONS?