Welcome! Open Space Authority Urban Grant Program Webinar - - PowerPoint PPT Presentation

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Welcome! Open Space Authority Urban Grant Program Webinar - - PowerPoint PPT Presentation

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June 2, 2020 Welcome! Open Space Authority Urban Grant Program Webinar Participants muted Please type questions via Q & A button Webinar will be recorded and posted to https://www.openspaceauthority.org/community/grant.html

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  • Participants muted
  • Please type questions via Q & A button
  • Webinar will be recorded and posted to

https://www.openspaceauthority.org/community/grant.html

Welcome!

Open Space Authority Urban Grant Program Webinar

Photo: Bay Area Older Adults

June 2, 2020

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Megan Dreger Grants Administrator

mdreger@openspaceauthority.org 408.224.7476

Jackie Latham Grants Coordinator

jlatham@openspaceauthority.org

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Agenda

1. About the Open Space Authority / Measure Q 2. Grant overview 3. Online Application via ZoomGrants 4. Application Questions 5. Review Process 6. Questions ?

Photo: Valley Verde

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The Santa Clara Valley Open Space Authority conserves the natural environment, supports agriculture, and connects people to nature, by protecting open spaces, natural areas, and working farms and ranches for future generations.

  • Over 22,000 acres protected
  • 3 Preserves open to the public
  • Environmental education, volunteer

programs, community events

  • All free of charge

Open Space Authority

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Measure Q: The Open Space, Wildlife Habitat, Clean Water and Increased Public Access Measure

  • Passed with 68% Yes on November 4, 2014
  • $24 / parcel tax

Measure Q

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Since 2016 Total Awards: 38 grants Total amount: $2.8M List of past awards: https://www.openspaceauthority.org/ community/urban-success-stories

Urban Grant Program Overview

Map showing past grantees from Five-Year Impact Report to the Community

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2020 Guidelines

Extended deadline to July 1, 2020

  • Revised dates added to guidelines
  • https://www.openspaceauthority.org/urban
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Grant Materials

https://www.openspaceauthority.org/urban

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Applications due: July 1, 2020 Total funding: $1,000,000 Grant type: Reimbursement Applicants:

Grant Overview:

Photo: CommUniverCity: Growing Sustainably

  • Local public agencies
  • Schools and school districts
  • Non-profits
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Program Area

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  • 1. Environmental Stewardship and Restoration
  • 2. Parks, Trails, and Public Access
  • 3. Environmental Education
  • 4. Urban Agriculture / Food Systems

Project Categories:

Photo: Valley Verde

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  • Capital Improvement
  • Planning
  • Programs

Project Types

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One solicitation, two tiers:

Overview

SMALL

  • $10,000 - $39,999
  • $200,000 available
  • Grant period: 1 year
  • Expect 7-10 grants
  • Programs only
  • Expedited review

LARGE

  • $40,000 - $250,000
  • $800,000 available
  • Grant period: 3 years
  • Expect 5-7 grants

Photo: Guadalupe River Park Conservancy

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Criteria Bonus Points* Project Planning 20 pts Underserved Communities 10 pts Project Budget 15 pts Community Building 10 pts Project Goals 15 pts Climate Resilience 5 pts Impact 15 pts 25 pts Community Engagement/ Stakeholder Support 10 pts Leadership & Innovation 10 pts

*Projects must score at least 75/100 to receive bonus points

Organizational Capacity 15 pts 100 pts

Scoring Criteria

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ZoomGrants

Online grants management tool

  • Note: Primary account used for

application will continue to be used after award

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ZoomGrants Tutorial

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  • Title is important!
  • General Information about the

Organization

  • Fiscal Sponsors are the applicant if

applicable

  • Invite “Collaborators”

APPLICANT INFORMATION

ZoomGrants Application

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  • Majority of application questions
  • Must answer all questions, or

write “N/A”

  • Project Abstract is important!
  • Character limits

1000 char = approx. 1/3 page 3000 char = approx. 1 page

  • No special formatting

PROJECT DESCRIPTION

ZoomGrants Application

TIPS

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  • Required documents:
  • Financial statements
  • Project Budget
  • Additional documents may be required,

depending on the project.

  • Some documents have templates (e.g. Project

Budget)

  • Multiple files can be uploaded to the same

category

DOCUMENTS UPLOAD

ZoomGrants Application

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Application Questions

TIP: See Grant Guidelines for more information on each question ZoomGrants Application Grant Guidelines

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Application Questions

CRITERIA: PROJECT PLANNING (20 pts)

  • Q 10: Describe the proposed project.
  • Q 11: Describe key project deliverables and estimated completion dates.
  • Q 12: Does this project require permission, permits, or other approvals? If

so, please describe the status of these.

  • UPLOAD: CEQA form, if applicable
  • For Capital Improvement Projects, need site control for at least:
  • 5 years for grants $40 - $100K
  • 10 years for grants $100 - $200K
  • 20 years for grants $200 - $250K
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Application Questions

CRITERIA: PROJECT PLANNING (20 pts), continued

  • Q 13: What is the lifetime of this project? If applicable, describe plans for
  • perating and maintaining the project in the future.
  • Q 14: Describe the project's readiness for implementation.
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CRITERIA: PROJECT BUDGET (15 pts)

  • Use template provided in ZoomGrants
  • Matching funds: 25% of grant request
  • Indirect costs: Limit 5% of grant

request for 501c3 nonprofits ONLY

  • See Appendix F: Direct and Indirect

Cost Examples

Application Questions

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CRITERIA: PROJECT BUDGET (15 pts), continued

  • Q 15: Budget Summary – Grant Request

UPLOAD: Project Budget, using template provided

  • Q 16: Budget Summary - Matching Funds
  • Q 17: Budget Narrative

Application Questions

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CRITERIA: PROJECT GOALS (15 pts)

  • Q 18: Describe the specific problems, issues, or unserved

needs the project will address.

  • Q 19: How does this project serve the community?
  • # People served
  • # Youth served (under 18)
  • # Programs provided
  • Q 20: In what other ways does the project serve the

community? Please list the project-specific goals (both social and environmental)

  • See Appendix I: Sample Goals

Application Questions

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CRITERIA: IMPACT (15 pts)

Application Questions

  • Q 22: Describe the community support and/or community

engagement process. UPLOAD: Letters of Support, if applicable CRITERIA: COMMUNITY ENGAGEMENT / STAKEHOLDER SUPPORT (10 pts)

  • Q 21: Describe the lasting impact of the project.
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CRITERIA: LEADERSHIP & INNOVATION (10 pts)

  • Q 23: Describe how this project employs innovative approaches
  • r encourages collaboration and partnerships.

Application Questions

CRITERIA: ORGANIZATIONAL CAPACITY (15 pts)

  • Q 24: Briefly describe the organization and its ability to successfully implement

this project. This might include successful past projects, key staff qualifications, financial resources, etc.

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BONUS POINTS: UNDERSERVED COMMUNITIES (10 pts)

  • Q 25: Describe how the project addresses open

space needs for sensitive populations such as residents of park-poor neighborhoods, underserved or disadvantaged communities, youth, seniors, or is located within a Deep Engagement Community (DEC).

  • See Appendix C: Deep Engagement Communities
  • Also available online:

https://www.openspaceauthority.org/community/urban-grant- programs.html

Application Questions

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BONUS POINTS: COMMUNITY BUILDING (10 pts)

  • Q 26: Describe how this project actively encourages

community building by engaging or accommodating local residents in novel and creative ways.

Application Questions

BONUS POINTS: CLIMATE RESILIENCE (5 pts)

  • Q 27: How does this project enhance and/or raise

awareness about climate resilience?

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APPENDIX J: APPLICATION CHECKLISTS

Application Checklist

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  • Start early!
  • Some parts of the application

require work from others: Letters of Support, Project Partner letters, etc. Ask early!

  • Read the guidelines carefully +

follow all instructions

  • Make sure the project

deliverables and project budget are consistent

  • Be detailed and direct, but

concise

  • Write for a broad audience that

does not know the jargon of your field

  • Include photographs/maps/

graphics when possible

  • Ask someone to review your

application

  • Note that applications are public

TIPS

https://www.openspaceauthority.org/urban

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Frequently Asked Questions

  • Will continue to be updated
  • Available with other grant materials:

https://www.openspaceauthority.org/urban

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APPLICATIONS DUE 7/1/20

July

SMALL GRANTS

Eligibility Review

LARGE GRANTS

August

Staff Review Eligibility Review

September

BOARD AWARDS 9/24/20

Staff Review

October

Grant agreements Citizens’ Advisory Committee (CAC) REVIEW 10/26/20

November December

BOARD AWARDS 12/10/20

January

Grant agreements

Review Process

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Questions

Megan Dreger Email: mdreger@openspaceauthority.org Grants Administrator Phone: 408-224-7476