Orientation of New RESAP Changes Welcome! To the Partnering in Safety Excellence - Leading the Way for the New Rural Electric Safety Achievement Program CEO and GM Web Conference Thursday, January 20, 2011 How to Submit Your Question Step 1: Type in your Step 2: Click on the Send question here. button. CEO/GM Orientation on New RESAP (Jan. 20, 2011) CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Today’s Moderator Ginny Gettemeier Beauchemin Management Consultant NRECA National Consulting Group 4 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Presentation Outline � Introduction/guiding principles ► Leadership commitment ► Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of new program implementation approach ► Safety support considerations ► Summary of training initiatives CEO/GM Orientation on New RESAP (Jan. 20, 2011) 5 Polling Question ► How would you rate the level of safety awareness at your cooperative in 2010? o Significantly increased o Somewhat increased o Remained about the same o Decreased somewhat o Decreased significantly 6 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Today’s Presenter Bud Branham Principal NRECA National Consulting Group 7 CEO/GM Orientation on New RESAP (Jan. 20, 2011) New Program Name Rural Electric Safety Achievement Program CEO/GM Orientation on New RESAP (Jan. 20, 2011) 8 The Safety Cycle Assess Plan Implement Measure 9 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Key Changes ► Formal leadership commitment ► Safety improvement plan ► Annual self-assessment ► Refined performance measures ► Refinements to formal assessment 10 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Guiding Principles Safety is embraced as a core value • Actions and decisions reflect a fundamental and unwavering commitment to safety at all levels of the cooperative • Cooperative leadership accepts accountability for a culture that drives safety performance Cooperative leaders and employees own the systems and processes that create a safe working environment • Safety systems, as a shared responsibility, focus on enhancing safe behaviors and reducing unsafe acts and risks to injury • Leaders commit to an environment in which all employees are owners of the safety culture CEO/GM Orientation on New RESAP (Jan. 20, 2011) 11 Presentation Outline � Introduction/guiding principles � Leadership commitment ► Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of new program implementation approach ► Safety support considerations ► Summary of training initiatives 12 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Formal Leadership Commitment ► Adopt the guiding principles ► Complete the formal assessment (3 year cycle) ► Develop an annual safety improvement plan ► Commit to ongoing training ► Commit to an annual performance measurement update 13 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Overview – Leadership Commitment (LC) Process CEO/GM decides to Investigate program entry (new entry/ desire more Cooperative.com information) RESAP page Leadership commitment PDF Documents Can seek information Safety improvement plan Reviews leadership from applicable safety commitment narrative and professional Other program documents other support documents Online System Enters online Decides to Why make commitment? program enter program Answer key questions Leadership commitment survey What am I committing to? if necessary Program application survey How does the process work? On-site assessment survey CEO/GM selects LC survey Performance measures survey Area Administrator CEO/GM Leadership Commitment Survey Program Manager � � � � Guiding principles � � � � Formal 3 year assessment Email sent confirming program entry � � � � Annual safety improvement plan � � � � Assess ongoing training Signed LC Document � � Annual update of performance Print out PDF copy of LC for Post/file at � � End measures CEO/GM signature cooperative CEO/GM provides � � � � electronic signature Electronic signature CEO/GM Orientation on New RESAP (Jan. 20, 2011) 14 Leadership Commitment ► Primary purpose of the leadership commitment: • A visible action for top leadership engagement • Important “first step” for maximizing commitment at all levels 15 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Sample Board Resolution and Policies ► Cooperative boards encouraged to use normal board resolution process to show board leadership support Example (will be available on Cooperative.com RESAP page) RESOLUTION ON SAFETY WHEREAS, XYZ Cooperative places a high value on maintaining a safe environment for employees and members, and WHEREAS, the Board believes that taking proactive steps will help improve the cooperative’s safety performance, NOW THEREFORE BE IT RESOLVED, that the Board of XYZ Cooperative hereby adopts a leadership commitment to the Rural Electric Safety Achievement Program (RESAP). 16 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Presentation Outline � Introduction/guiding principles � Leadership commitment � Refinements to formal assessment process ► Self-assessment process ► Safety improvement plan ► Summary of new program implementation approach ► Safety support considerations ► Summary of training initiatives CEO/GM Orientation on New RESAP (Jan. 20, 2011) 17 New Approach to Assess Safety Elements On-site team enters an overall For each on-site question, evaluate standard evaluation for each answer as follows: section. • Strong performance • Exceeds requirements • Satisfies all requirements • Satisfactory performance • Satisfies most requirements • Partially satisfies requirements • Generally satisfactory with • Fails to satisfy requirements minor areas for improvement • Not applicable • Key attention areas for improvement Summary of Assessment Results Matrix - Example Total Satisfies Satisfies Partially Overall Evaluation Section Exceeds Fails N/A Questions All Most Satisfies (on-site team evaluation) Warehouse 10 3 3 6 1 0 0 Strong performance Generally satisfactory with Vehicles 16 7 7 8 1 0 0 minor areas for improvement 18 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Safety Performance Measures Measures Formula Restricted, Transferred & Lost Work Day Cases x 200,000 DART Total Hours of Exposure Loss Work Day Case (Death + Days Away Cases) x 200,000 Rate Total Hours of Exposure Number of Vehicle Accidents x 1,000,000 Vehicle Accident Rate Number of Miles Driven 19 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Criteria for Vehicle Accidents ► Vehicle accidents apply to: • Licensed motor vehicles designed to operate primarily on public roads • Cooperative-owned or leased vehicles • Exceptions: � Unlicensed equipment or off-road vehicles • Examples – farm equipment, all-terrain vehicles, trenchers, mini-backhoes, haulage truck operated solely on industrial sites, etc. � Personal vehicles used on cooperative business (occasional use agreements – mileage) CEO/GM Orientation on New RESAP (Jan. 20, 2011) 20 Data Collection Requirements Completing the Performance Measurement Survey (new) RESAP Online System � Leadership Commitment Survey • Number of DART cases (new) • Number of lost work day � Performance Measurement cases Survey (new) • Number of vehicular � Distribution-Transmission accidents Application Survey • Hours worked � Generation Application Survey • Total vehicular miles � Distribution-Transmission • Information on serious Observation Survey incidents � Generation Observation Survey 21 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
Overview of Data Collection Requirements Example Data collected - Annually (OSHA 300A + Co-op Data) Number of fatalities Number of cases with days away from work Number of cases with job transfers or restrictions 2011 New RESAP Safety Collection Data Number of other recordable injuries Total hours worked Vehicle accidents (co-op owned or leased) Number of miles driven This data will be administered • in a confidential manner. � Type of accident Number of fatalities Data will not be shared � Cause of accident without permission and will only be used for comparison Number of primary contacts � Type of work at aggregate levels. � Cause of accident � Body part � Type of work Number of secondary contacts � Cause of accident � Body part 22 CEO/GM Orientation on New RESAP (Jan. 20, 2011) Polling Question ► Do you currently track miles driven? o Yes o No o Not sure CEO/GM Orientation on New RESAP (Jan. 20, 2011) 23 Program Assessment Summary Report – Cooperative I. Safety Performance Measures Section Comparative Performance Matrix Three Comparison Top Tier Year State Region Nation year avg size Co-ops DART Loss Work Day Case Rate Vehicle Accident Rate 24 CEO/GM Orientation on New RESAP (Jan. 20, 2011)
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