WATER COMMITTEE MEETING August 22, 2019 Agenda AGENDA Opening - - PowerPoint PPT Presentation

Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow

WATER COMMITTEE MEETING

August 22, 2019

Agenda

AGENDA

Opening Remarks

A. Chairman/Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation

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Agenda

AGENDA

Action Items

A. Consider approval of Water Committee meeting minutes – July 25, 2019 Recommend approval of Water Committee meeting minutes

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Action Items

B. Execution of Amendment No. 10 to Construction Manager At- Risk Agreement with Austin Bridge and Road – Administrative Memorandum No. 5445

• Consider recommendation on authorizing execution of Amendment
• No. 10 to Construction Manager At-Risk Agreement with Austin

Bridge and Road, Inc., for a final guaranteed maximum price (GMP)

• n Project No. 101-0436-16, Bois d’Arc Lake Boat Ramps, as follows:
• additional funding of $24,446,814.38, resulting in a final GMP for

Austin Bridge and Road, Inc., of $73,836,594.21;

• set substantial completion date to October 23, 2020, for the boat

ramps; November 6, 2020, for the Bois d’Arc Lake Operations Center building; and August 25, 2021, for the floating boat house;

• set final completion date to September 24, 2021; and,
• set liquidated damages to $4,000 per day from substantial

completion date

AGENDA

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

Purpose:

• Construct a multi-purpose facility for:
• NTMWD lake management personnel
• Texas Parks and Wildlife Department
• Fannin County Sherriff’s office
• Emergency operations center
• Provide public access and recreational opportunities at

designated areas for Bois d’Arc Lake

Scope of Work:

• Lake Operations Center Area: Building, parking, warehouse and

fueling station, bunkhouse, private boat ramp, and boathouse

• FM 897 Boat Ramps
• North and South Shore (FM1396) Boat Ramps

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

Lake Operations Center Area

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

Public Boat Ramps

FM 897 NORTH SHORE SOUTH SHORE

CMAR 4 Amendment No. 10 Final GMP PRICE

Construction Cost

$20,647,113.71

General Conditions (8.6% of construction cost)

$1,775,651.78

Construction Services Fee (6% of cost of work)

$1,345,365.93

Contingency (3% of cost of work)

$672,682.96

Additional Preconstruction Services

$6,000.00

Total Board Approval - Ad Memo No. 5445

$24,446,814.38

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

BDL CMAR 4 AMENDMENT NO. 10 – BOAT RAMPS

CMAR 4 Contract P rice Sum mary Descri ption Status Am

• unt

Ori ginal Ag reement - P reconstruction Services Bo ard Appro ved $340,000.00 Amendment No . 1 - Addi tional P reconstruction Services Bo ard Appro ved $102,000.00 Amendment No . 2 - Addi tional P reconstruction Services (S. U.E. fo r F M 89 7) Bo ard Appro ved $25,100.00 Amendment No . 3 - P rocurement Services Bo ard Appro ved $160,000.00 Amendment No . 4

• TWDB Lang

uage Bo ard Appro ved $0.00 Amendment No . 5

• GMP
• No. 1 Construction Services

Bo ard Appro ved $48,441,609.59 Amendment No . 6

• Addi

tional P reconstruction and Procurement Servi ces Bo ard Appro ved $234,000.00 Amendment No . 7 - Addi tional P reconstruction Services Bo ard Appro ved $18,900.00 Amendment No . 8 - Change Order No. 1 Bo ard Appro ved $47,470.38 Amendment No . 9

• Change Order No. 2

Bo ard Appro ved $20,699.86 Amendment No . 10 - Final GMP

• No. 2

Pending Appro val $24,446,814.38 CMAR 4 C urrent E stimated Contract P rice (thro ugh Final GMP ) $73,836,594.21

CLICK T TO E EDIT M T MASTE TER T TITL TLE S STYLE

BOIS d’A ’ARC L LAKE U UPDATE

RECOMMENDATION

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1) Additional funding of $24,446,814.38, resulting in a Final GMP for Austin Bridge and Road, Inc., of $73,836,594.21, 2) Set substantial completion date to October 23, 2020, for the Boat Ramps, November 6, 2020, for the Bois d’Arc Lake Operations Center building, and August 25, 2021, for the floating boat house, 3) Set final completion date to September 24, 2021, and 4) Set liquidated damages to $4,000 per day from Substantial Completion date. Contractor: Austin Bridge and Road, Inc. (ABR) (also referred to as CMAR 4) Scope: Construction Services and Construction Funding Project:

• No. 101-0436-16 Bois d’Arc Lake, Boat Ramps

Action Items

C. Engineering Services Agreement to develop Risk Assessments and Emergency Response Plan for Regional Water System – Administrative Memorandum No. 5446

• Consider

recommendation

• n

authorizing execution

• f

engineering services agreement with CDM Smith, Inc., in the amount of $637,641 for risk assessment and emergency response planning, Project No. 101-0539-19, Regional Water System Risk Assessments and Emergency Response Plan

AGENDA

AMERICA’S WATER INFRASTRUCTURE ACT OF 2018 (AWIA) Background:

• Federal directive signed into law on October 23, 2018 which

includes new planning, reporting and testing requirements for public water systems

• Systems serving more than 100,000 must conduct risk and

resiliency assessments by March 31, 2020 and prepare or revise an Emergency Response Plan by September 30, 2020 Project components:

• Review and incorporate findings from previous risk assessment

and emergency response planning efforts

• Update and expand risk assessments for Regional Water System
• Update NTMWD Emergency Management Plan to include findings

from risk assessments

RECOMMENDATION

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Contractor: CDM Smith, Inc. Scope: Risk Assessment and Emergency Response Planning Project:

• No. 101-0539-19, Regional Water System Risk Assessments

and Emergency Response Plan Amount: $637,641

Action Items

D. Engineering Services Agreement for improvements to Wylie Water Treatment Plant III Sludge Handling Facilities – Administrative Memorandum No. 5447

• Consider recommendation on authorizing execution of engineering

services agreement with Arcadis U.S., Inc., in the amount of $832,354 for final engineering design on Project No. 101-0541-19, Wylie Water Treatment Plant III Sludge Handling and Reclaimed Water Improvements

AGENDA

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Purpose

• Reclaimed water facilities accept and recycle filter backwash flows
• Proper equalization of these flows is necessary to maintain efficient filter
• perations and avoid process spikes
• Proper sludge management preserves overall water quality through the

treatment process

Project Components

• Evaluate operations for potential pump and piping improvements
• Update major electrical components at sludge pump station
• New concrete Reclaim Equalization Basin

WYLIE WTP III SLUDGE HANDLING AND RECLAIMED WATER

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RECOMMENDATION

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Consultant: Arcadis U.S., Inc. Scope: Final Engineering design Project: No. 101-0541-19, Wylie Water Treatment Plant III Sludge Handling and Reclaimed Water Improvements Amount: $832,354

Action Items

E. Engineering Services Agreement on Texoma Surge Mixing and Blending Improvements – Administrative Memorandum No. 5451

• Consider recommendation on authorizing execution of engineering

services agreement with Plummer and Associates, Inc., in the amount

• f $310,595 for final engineering design on Project No. 101-0507-18,

Texoma Surge Mixing and Blending Improvements

AGENDA

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Purpose

• Improve blending facilities at the Wylie WTP to allow Operators to better

address the raw water variability and provide higher quality treated water at the plant

• Facilitate movement of Texoma Pipeline water to different Wylie plants
• Provide for special handling and treatment of water that becomes captive in

the Wylie WTP’s yard piping under certain conditions

Project Components

• Add mixers at the Howe Balancing Reservoir to keep contents stirred
• Add valves and interconnections to improve operational flexibility
• Provide capability to drain certain sections of yard piping for special

handling

TEXOMA SURGE MIXING AND BLENDING

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RECOMMENDATION

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Consultant: Plummer Associates, Inc. Scope: Final engineering design Project:

• No. 101-0507-18, Texoma Surge Mixing and Blending

Improvements Amount: $310,595

Discussion Items

A. FY19 amended and FY20 preliminary budget briefing

AGENDA

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REGIONAL WATER SYSTEM - BUDGET

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REGIONAL WATER SYSTEM

Allen, Farmersville, Forney, Frisco, Garland, McKinney, Mesquite, Plano, Princeton, Richardson, Rockwall, Royse City, Wylie and 34 Customers

RWS STRATEGIC FINANCIAL PLAN

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2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Current $2.92 $2.99 $3.14 $3.33 $3.50 $3.64 $3.79 $3.94 $4.10 $4.26 $4.43 Curr Incr 2% 5% 6% 5% 4% 4% 4% 4% 4% 4% Prior $2.92 $3.12 $3.31 $3.48 $3.62 $3.76 $3.91 $4.07 $4.23 $4.40 $4.58 Prior Incr 7% 6% 5% 4% 4% 4% 4% 4% 4% 4% $2.50 $3.00 $3.50 $4.00 $4.50 $5.00

NTMWD Regional Water System Member Cost Per 1,000 Gallons

PRELIMINARY

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PRELIMINARY ANNUAL MINIMUM FY20 PROJECTED RATE FY20 PROPOSED RATE INCREASE/ (DECREASE) MEMBER CITY 3.12 2.99 (0.13) Allen 6,011,208 18,754,969 17,973 ,512 (781,45 7) Farmersville 280,467 875,057 838,596 (36,461) Forney 1,956,185 6,103,297 5,848,993 (25 4,304) Frisco 10,986,490 34,277,849 32,849,605 (1,428,244) Garland 13,721,955 42,812,500 41,028,645 (1,783 ,855) McKinney 11,963 ,029 37,324,650 35,769,457 (1,555,193) Mesquite 8,297,666 25,888,718 24,810 ,021 (1,078,697) Plano 26,719,80 9 83,365,804 79,892,229 (3,473,575) Princeton 535,076 1,669,43 7 1,599,877 (69,5 60) Richard son 11,019,311 34,380,250 32,947,740 (1,432,510) Rockwall 3,953,622 12,335,301 11,821,330 (513,971) Royse City 493,325 1,539,174 1,475,042 (64,13 2) Wylie 1,877,558 5,857,981 5,613,898 (244,0 83) Total 97,815 ,701 305,184,987 292,468,945 (12,716,0 42)

• 4.2%

PRELIMINARY 5-YEAR GROWTH PROJECTION (WATER)

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Department / Group FY19 FY20 FY21 FY22 FY23 FY24 Change from Current Projected FY24 Headcount Water General 6

• 6

Plant Operations 72

• 3

4 5 3 15 87 Transmission 4 3 2 1 3

• 10

14 Bois d‘Arc Lake Ops 1 2 5 6

• 13

14 Leonard WTP 7 7 2

• 1

17 17 Tawakoni WTP 12

• 12

East Fork RWS 7

• 7

Bonham WTP 11

• 11

Public Education 2

• 2

Growth/Expansion

• 9

12 8 1 30 Programs/Service

• 3

5 5 8 3 24 Total Headcount 115 12 17 13 8 4 54 169

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REGIONAL WATER SYSTEM - BUDGET Expenditures by Category

$5 $55 $105 $155 $205 $255

Personnel Operating Capital FY19 Bdgt $51.5 $86.6 $222.4 FY19 Amnd $50.8 $80.5 $220.4 FY20 Bdgt $12.9 $121.0 $222.7

Millions

39.7% Incr <$13.4 M> CIP Fund Decr $13.7 M Debt Incr Includes $281 M in 3 Bond Issues 75% Decr 0% Estimated $34.4 M net to account for Support Services Allocation & New Departments <$40.3 M > Support Services $1.7 M Personnel 1.4% Decr 7.1% Decr 1% Decr <$1 M> Chemical <$5.5 M> Power <$2.2 M> Wtr Purchases <$.4 M> Equip Maintenance $2 M PUC $1 M Richardson PL

Total Budget FY19 Original $360.6 M FY19 Amended $351.7 M FY20 Requested $356.6 M

Discussion Items

B. Discuss air permit audit for the Wylie Water Treatment Plant Complex

AGENDA

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AIR PERMIT AUDIT FOR WYLIE WATER TREATMENT PLANT

Anhydrous Ammonia Air Permit

District performed a comprehensive environmental audit under the Texas Health and Safety Audit Privilege Act at the Wylie Complex

• Identified the need to obtain TCEQ Air Permit

for the ammonia tanks. We will be disclosing

• ur findings to TCEQ.
• Reg § 116.110

Facilities, which may emit air contaminants, must obtain permits

• Due to proximity surrounding Wylie it will be a

new source review (NSR) permit vs. permit by rule (PBR).

• Will be the second treatment utility in Texas to

get a permit.

AIR PERMIT AUDIT FOR WYLIE WATER TREATMENT PLANT Anhydrous Ammonia Air Permit

NSR permit process

• Submit application
• Initial review by permit team
• Compliance with applicable

regulations

• Public Notice and wait 30 days
• If no comments, permit is issued

Public Notice requirements

• The TCEQ Air Permits Division will

contact NTMWD when the notice is required and provide detailed information about the requirements. – Newspaper publication, sign posting, checklist, instructions and additional forms.

Consultant will identify other PBRs

• Automatically granted

Discussion Items

C. Update on 2021 Region C Water Plan

AGENDA

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2021 REGION C WATER PLAN State water plan

• Updated every 5 years
• (2017 current plan)
• Ensure adequate water

supplies in time of drought

• Bottom up approach
• 50 year planning horizon
• 16 Planning Regions
• Evaluate
• Population projections
• Water demand projections
• Existing water supplies

UPDATE ON 2021 REGION C WATER PLAN

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Aug 2019

• Meet with Major Water Providers to Determine Strategies

Sep 12, 2019

• Joint Strategies Meeting with Partnering Sponsors

Oct 7, 2019

• Region C Meeting - Present Major Water Provider Strategies

Feb 2020

• Region C Approval of Draft Plan

Mar 3, 2020

• Draft Plan Due to TWDB

Sep 2020

• Region C Approval of Final Plan

Oct 14, 2020

• Final Adopted Plan Due to TWDB

Discussion Items

D. Discuss Fairview Amended Potable Water Supply contract

AGENDA

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TOWN OF FAIRVIEW POTABLE WATER CONTRACT

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• Background:
• Town of Fairview entered into a potable water supply contract with

NTMWD on May 27, 1999 with contract term of 30 years (original 1965)

• Fairview is upsizing their pumping station and will need to upsize

the current 6“ Tap at delivery point No 1.

• Change in meter or tap size requires contract to be amended.
• Fairview and NTMWD desire to renew and enter into a potable water

supply contract Standard Contract Provisions:

• 20 year term
• Conservation measures
• Increased need for adequate water storage facilities by customers
• Rate set by Board of Directors
• Peak delivery flow rate
• Surcharge for exceeding peak delivery flow rate

CUSTOMER CONTRACT BY CATEGORY

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Group 1 (10 Customers)

• Current standard form
• Clearly allows for rate adjustment now

Group 2 (19 Customers)

• Previous standard form
• Initial rate at $0.05 but allows for adjustment

Groups 3-5 (9 Customers)

• Unique provisions
• Would require a contract amendment or renewal for adjustment

38 Customer contracts: Expiration dates range from 2019 to 2045

• Groups 1-2: 19 contracts
• Groups 3-5: 9 contracts

AGENDA

Discussion Items

E. Update on Lake Texoma Pump Station

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Pre 2000 Boundary Post 2000 Boundary NTMWD Texoma PS OKLAHOMA – TEXAS LAKE TEXOMA BOUNDARY EXHIBIT

AGENDA

Discussion Items

F. Opportunity for Committee members to provide feedback on Water Committee meeting

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AGENDA

Discussion Items

• G. Opportunity for Committee members to request potential future

agenda items

(No substantive discussion of items will take place at this time)

Adjournment

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