WASHINGTON COUNTY Budget Committee Meeting May 23, 2013 Agenda - - PowerPoint PPT Presentation
WASHINGTON COUNTY Budget Committee Meeting May 23, 2013 Agenda Welcome Introductions Mark Bauer, Chair, Washington County Budget Committee Order of Presentations: Enhanced Sheriffs Patrol District (ESPD) Urban Road
Budget Committee Meeting May 23, 2013
Committee
Bethany CSDR)
–Questions from Budget Committee –Public testimony – Budget Committee considers approving budget and respective property tax levies
–Quorum necessary for the meeting – Majority vote necessary for any action taken
Sheriff’s Office and ESPD budget
2013 Budget Committee Presentation
May 23, 2013
FY12-13 Adopted
LOL $12.1 District Patrol $20.6 General Fund $42.3 Other $6.0
General Fund District Patrol LOL Other
15% 25.4% 52.2% 7.4% * Dollars in millions
2012 Sheriff’s Office Funding
2012-2013 Sheriff’s Office Spending
FY12-13
Other $10
GF Patrol $6.4 District Patrol $20.6 LOL Patrol $6.3
SERVICES
GF = $5.4 LOL = $ .8
Total = $6.2 JAIL
GF= $21.1 LOL = $2.1
Total = $23.2 INVESTIGATIONS
GF = $6.3 LOL = $2.0
Total = $8.3
12.3%
10.3% 7.6% 28.6% 41.1%
* Dollars in millions
TOTAL PATROL
GF = $6.4 LOL = $6.3 ESPD = $20.6
Total = $33.3
– General Fund – Public Safety Local Option Levy – ESPD – Grants & Donations – Contract Services – Jail Commissary – Court Security – Security & Forfeitures
– Providing service to 542,845 citizens
– 237 Police Certified – 138 Corrections Certified
– 164 Non-Certified of Civilian – 284 volunteers logged time in 2012
Organizational Overview
– Cities – Urban unincorporated Washington County – Rural areas
Who do we serve?
We Serve You.
in collaboration with local police.
Countywide Law Enforcement Services
Countywide Law Enforcement Services
Countywide Special Response Teams
– 138,314 dispatch incidents – 378 per day
– 10,291 Priority 1 & 2 calls – 28/day
Patrol Activities
– 22,456 Citations – 1,207 Intoxicated drivers
Detectives
Patrol Activities (continued)
– While violent crimes rates are holding steady in Washington County, the number of cases assigned to VCU detectives increased from 70 in 2011 to 129 in 2012, an increase of 54%. VCU cleared 103 cases in 2012. – Major Crimes callouts increased significantly, from 6 in 2011 to 17 in 2012.
I nvestigations
Child abuse reports remain high in 2012. – Processed 1,748 intake reports; all requiring some level of review and/or investigation. – CAU detectives were assigned 390 cases (71% increase from 2011) and cleared 313 cases (64%
increase from 2011).
– Despite the declining trend in property crimes (both nationally and locally), PCU remains busy. PCU investigated 136 cases and cleared 94 cases in 2012.
I nvestigations (continued)
– FITE reviewed 1,990 fraud related crime reports during 2012 (ID theft/fraud, elder abuse, embezzlement, theft and bank robbery). – FITE investigators were assigned 36 cases in 2012, with 22 cases cleared – typically these are aggregate cases involving multiple victims and/or criminal events, in multiple
HPD) returned to their home agencies to continue fraud investigations.
UCR – Part 1 Violent Crimes
UCR Part I Violent Crimes / 1000 Citizens
UCR Part I Property Crimes / 1000 Citizens
I nvestigations (continued)
UCR – Part 1 Property Crimes
Jail Activities
2010 2011 2012
Jail Beds (jail only) 572 572 572 Bookings 17,967 17,761 17,613 Forced Releases 98 2 1 Inmates Escorted to Court 14,276 13,174 13,556 Inmates in Programs 1,923 2,752 1,928 Hours Inmates Spent in Programs 37,337 37,761 40,675 GED Certificates & Diplomas 80 65 96
General Fund Subsidy (expend. less rev.)
based on projections
$16,257,679 $16,594,668 $17,112,957
Jail – Areas of Focus
2010 2011 2012 Inmate-on-Inmate Assaults 28 33 28 Inmate-on-Staff Assaults 1.56 1.86 1.59 Warrant arrests by jail deputies 3579 2928 2924 Inmates on suicide watch 526 728 693 Inmate suicide attempts 3 9 13 Inmate suicides 2 1 Escapes
days/ week
Mental Health I nnovation: MHRT
Mental, Suicide Attempt, Suicide Threat
1200 1300 1400 1500 1600 1700 1800 1900 2008 2009 2010 2011 2012 Year Calls All County Linear (All County)Mental, Suicide Attempt, Suicide Threat Calls
400 450 500 550 600 650 2008 2009 2010 2011 2012 Year Calls WCSO Linear (WCSO)MHRT – Team Members
Mental Health
40,234 for 2012, up from 29,466 in
2011, meaning that the average per- volunteer tally rose substantially from 107.1 to 141.7 hours.
equated to 19 FTE in 2012 (up from 14 in 2011), a 37% increase!
worked by WCSO volunteers in 2012: $894,168.18
Volunteers – Making a Difference
during difficult financial times
1. Continued to provide excellent, responsive service.
– 2012 DUII Enforcement County Agency of the Year by Governors DUII Task Force – Deputy Jason McLaughlin Awarded the 2012 DUII Enforcement of the Year Award with 222 arrests in 2012. – Sergeant Shaun Bailey selected as the 2012 Supervisor of the Year by Oregon State Sheriff’s Association. – 3 OPOA Lifesaving Awards to WCSO Employees, 2 OPOA Distinguished Service Awards, 5 Deputies received awards/recognition at the state academy (DPSST) – 22 Internal WCSO Lifesaving awards, 5 distinguished service, 1 meritorious, 2 Sheriff’s Commendations. – WCSO citizen complaints – less than 1 in every 5,842 contacts. – WCSO citizen compliments – 302 citizen compliments of Sheriff’s Office services. – Mental Health Response Team (MHRT)
2. Maintained role as a leader for law enforcement agencies and citizenry, kept communities safe and prevented crime. Continued to focus on our strengths and improved where possible.
– DUII enforcement – Apprehend wanted subjects. – Sex offender monitoring and enforcement. – Code enforcement in support of solving problems before they become criminal. – Locate & arrest prolific/repeat offenders in Washington County.
3. ESPD Local Option Levy Continued. 4. Aggressively sought grant funding. 5. I mplemented & administered Active Threat training to over 700 individuals
– Washington County employees, state court employees, TVFR, WCSO citizen academies, and Washington County business groups.
6. Research technology efficiencies specifically in the areas of tough book tablets, jail TV, and pod kiosks. Consider kiosks for commissary,
grievance, and possible revenue sources (family email and visiting potential).
7. Successfully passed the 2012 Grand Jury Report on Correctional Facilities. 8. Received a 99.68% inspection rating on the 2012 Oregon Jail Standards I nspection.
2012 Goals and Accomplishments
FY13-14 Requested
Other $5.8 General Fund $43.5 District Patrol $22.1 LOL $12.8
General Fund District Patrol LOL Other 15.2% 26.2% 51.7% 6.9% *Dollars in millions
2013-2014 Sheriff’s Office Funding Request
General Fund budget subsidy increase to 2.8%
– $68,320 reduction in M & S (1.4%) – $94,772 reduction in temporary employee employment (13.1%) – $13,907 reduction in travel (8.8%) – -$15,090 reduction in dues/memberships (32.1%)
General Fund: A Maintenance Budget
– $985,506 Personal Services (6.7%) – $283,628 Vehicle Replacements (47%) – $279,470 Indirect Costs (10.3%)
– $17,550 Facilities Capital Projects – $3,600 Travel (16.7%)
ESPD Budget Summary
Option Levy Budget $ 12,833,304
– Includes Patrol, Investigations, Civil, Crime Prevention, Records, Exec Admin, Training, Law Enforcement Technology, and the Jail – Increase 6.4%
– INTERCEPT (Child Pornography) – IGET (Gangs) – TNT (SWAT) – Forensic & Evidence Services
Criminalists, Evidence Officers – Sex Offender Compliance Checks
Public Safety System LOL Budget
Sheriff’s Office mission.
elite supervisors and accountability.
Accreditation.
effectiveness/Continue to increase efficiencies by identifying and
Moving Ahead to FY 13/14
any changes made by the Budget Committee during today’s meeting
Maintenance Manager
Analyst II
Urban Road Maintenance District
Org Actual Actual Budget Estimated Requested % 608000 2010-11 2011-12 2012-13 2012-13 2013-14 Change Expenditures 2,184,460 2,200,712 2,529,599 2,068,005 4,595,887 81.7% Contingency
Revenues 3,652,072 3,867,309 3,814,618 3,633,299 3,810,674
Financial Condition
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000
Contingency Revenue Expenditures Target contingency
Contingency $1,711,816 $2,119,900 $3,218,437 $6,352,647 $7,917,941 $7,133,198 Revenue 3,420,418 3,555,223 3,652,072 3,867,309 3,633,299 3,811,144 Expenditures 3,012,335 2,456,686 2,184,460 2,200,712 2,068,005 4,595,887 Target contingency 5,000,000 5,400,000 5,832,000 6,298,560 08-09 09-10 10-11 11-12 12-13 13-14 Requested Expenditures FY 2013-2014
Contract surface treatments Contract safety improvements Contract admin and inspections Bridge maintenance Surface maintenance Traffic operations Vegetation management CWS drainage NSP traffic calming Miscellaneous
Contract related costs = 81% of expenditures
$4.6 million
Budget History
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
Safety Improvements $450,000 $2,700,000 Other URMD Costs $51,342 $81,831 $92,986 $51,218 $131,304 $75,887 NSP, CPM $163,936 $161,257 $123,565 $114,550 $210,000 $310,000 CWS $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Ops, Force Acct $488,109 $494,538 $423,053 $336,977 $408,035 $377,000 Overlays $1,603,108 $1,091,208 $887,528 $1,125,355 $471,780 $875,699 Slurry Seals $555,839 $477,852 $507,328 $373,408 $246,886 $500,000 Property tax revenue $3,343,595 $3,506,828 $3,613,202 $3,693,919 $3,600,000 $3,763,693 FY08-09 actual FY09-10 actual FY10-11 actual FY11-12 actual FY12-13 estimated FY13-14 requested
50 100 150 200 250 300 350 400 450 500
Miles
Very Good 77 245 252 Good 325 160 160 Fair 23 20 15 Poor 2 3 2 Very Poor 2010 2011 2012
PCI Range 85 – 100 70 – 84 55 – 69 25 – 54 0 - 24
Target = PCI 75 (with 90% at/or above 65)
98% at/or above PCI 65
Total Miles 426.4 Avg PCI 84.0 Total Miles 428.3 Avg PCI 84.5 Total Miles 429.6 Avg PCI 84.9
Miles by Pavement Condition
Requested Expenditures FY 2013-2014
Contract surface treatments Contract safety improvements Contract admin and inspections Bridge maintenance Surface maintenance Traffic operations Vegetation management CWS drainage NSP traffic calming Miscellaneous
Contract related costs = 81% of expenditures
$4.6 million
Road Functional Classification Centerline Miles Target PCI ( Transportation Plan Policy 2 1 .4 ) 2 0 1 2 Average PCI Urban Arterial 125 80 77.3 Urban Collector 73 75 75.7 Neighborhood Route 84 75* 84.5 Urban Local 346 75* 85.0 Rural Arterial 74 80 73.5 Rural Collector 191 75 79.4 Rural Local 374 65 71.9 * Per URMD Intergovernmental Agreement BCC-12-0177
by Functional Classification
Surface Treatments
5 10 15 20 25 30 08-09 09-10 10-11 11-12 12-13 13-14 Miles Treated Overlay Slurry seal
URMD Square Yards Treated
100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 Slurry seal Overlay
Square Yards Treated
URMD Surface Treatment Cost per Square Yard
$0 $2 $4 $6 $8 $10 $12
05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13
$0.00 $0.50 $1.00 $1.50 $2.00
Overlay Slurry seal
Cost per Square Yard
Service Requests FY 2011-12
Trash/debris, 29 Pothole/rough road, 29 ROW
Sidewalk, 18 Drainage, 18 Damage assessment, 9 Graffiti, 8 Dead animal, 3 Vegetation, 196 Miscellaneous, 46 Signs, 4 Shoulder, 2
Total requests for service = 384
Recommended Safety Improvements
Home Road to Allen Boulevard (CPO 3)
Hamilton Street to Milepost 0.425 (CPO 3)
Hardin Court to near Arnott Lane (CPO 1)
Recommended Safety Improvements
#8310 to near school (CPO 1)
Hills Boulevard to Murray Boulevard (CPO 1)
east of Lakeview Drive to 140th Avenue (CPO 7)
any changes made by the Budget Committee during today’s meeting
rate of $0.2456
Service District for Lighting No. 1
Org Actual Actual Budgeted Estimated Request % 609000 2010-11 2011-12 2012-13 2012-13 2013-14 Change Exp. 1,803,018 1,838,573 1,906,043 1,857,743 1,891,010
Contingency
Rev. 1,764,825 1,918,017 1,764,566 1,655,000 1,743,982
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 08-09 09-10 10-11 11-12 12-13 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000
Number of taxlots Assessment revenue
Growth
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 Actual FY09-10 Actual FY10-11 Actual FY11-12 Estimated FY12-13 Requested FY13-14 Contingency Expense Revenue
Financial Condition
New Issues
– PGE plans to convert 2,500 PGE-owned fixtures over next two years – County SDL owns 600 fixtures eligible for conversion to LED, options are under review
developed neighborhoods
– Studying options
Committee:
any changes made by the Budget Committee during today’s meeting
Adopted Modified Proposed 2012-13 2012-13 2013-14 $ % 215 608505 North Bethany County Service District for Roads $
2,005,852 (388,436)
by category Taxes 47,519 47,519 31,849 (15,670)
Miscellaneous 225 225 9,500 9,275 4122% Operating Transfers In 2,300,000 2,300,000
Total Revenues 2,347,744 2,347,744 41,349 (2,347,744)
Materials & Services 1,880,669 1,880,669 1,699,111 (181,558)
Interfund 13,575 13,575 85,030 71,455 526% Operating Transfers Out 44 44 9,291 9,247 21016% Interest Payments 12,420 12,420 Capital Outlay 500,000 500,000 200,000 (300,000)
Total Expenditures 2,394,288 2,394,288 2,005,852 (2,394,288)
Revenues under expenditures (46,544) (46,544) (1,964,503) (1,917,959) 4121% Beginning Fund Balance 46,544 46,544 1,964,503 1,917,959 4121% $
Fund/Program/Description Ending Fund Balance
Established June 7, 2011
Transportation Funding Strategy
and new revenue tools
timeline
(estimated)
Trust Account (Signal/Sidewalk) $1.4 million County Service District $13.35 million System Development Charge $22.47 million Transportation Development Tax $21.78 million MSTIP $10 million
Road P-15
Committee:
any changes made by the Budget Committee during today’s meeting
rate of $1.2500
Adopted Modified Proposed
% of
2012-13 2012-13 2013-14
$ %
Total
Operating $ 407,852,459 425,477,459 424,591,253
(886,206)
58%
Capital Outlay 127,564,316 127,564,316 124,901,674
(2,662,642)
17%
Non-operating 181,333,106 202,543,431 186,628,350
(15,915,081)
25%
Totals 716,749,881 755,585,206 736,121,277
(19,463,929)
100%
General Fund 209,624,989 209,624,989 213,069,034
3,444,045 2%
29%
Special Funds 507,124,892 545,960,217 523,052,243
(22,907,974)
71%
Totals $ 716,749,881 755,585,206 736,121,277
(19,463,929)
100%
General Fund 931.83 932.83 928.72
(4.11) 0%
53%
Special Funds 829.88 833.13 828.46
(4.67)
47%
FTE 1,761.71 1,765.96 1,757.18
(8.78) 0%
100%
Change
Committee:
changes made by the Budget Committee during today’s meeting