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Today’s Producers y
Jennifer Peterson Kendra Morgan WebJunction Community Manager g WebJunction S enior Program Manager
E-
Rate for Libraries
Donna Mattingly, E-Rate Central Greg Weisiger, E-Rate Central
Applying for E Rate
E Rate Resources
[Please indicate your answer in the poll at right] y p g Have you applied for E-rate? y pp
Yes, in the past year Yes, in the past 3 years
, p 3 y
My library has, but I haven't been a part of the
application process
No, never applied
, , Connections and Basic Maintenance of Internal Connections
the level of poverty and location of the school or library (urban or rural) receiving services
telephone bills telephone bills
and administered by the Universal Service Administrative C (USAC) Company (USAC)
Priority One (P1) - Telecommunications Services
Examples:
Local and Long Distance service Cellular Service Cellular Service
Text messaging Web browsing
B db d T l i ti i l di i t B k bil
Broadband Telecommunications, including service to Bookmobiles Interconnected Voice over Internet Protocol (VoIP) Taxes and fees Installation and configuration
Priority One (P1) - Internet Access
Examples:
E-mail Service Wireless Internet Access for cell phones Wireless Internet Access for cell phones Broadband Internet Access
(From DSL to Ethernet)
Web Hosting Web Hosting VoIP
Priority Two (P2) – Internal Connections & Basic Maintenance of Internal Connections
Examples of Internal Connections:
Support for equipment and cabling on-site that transport information to
classrooms or public rooms of a library
Does NOT include end-user components such as computers Subject to the Two-in-Five Rule
Entities can only receive funding every two out of five years
E l f B i M i t Examples of Basic Maintenance:
Repair and upkeep of eligible hardware Wire and cable maintenance
B i t h i l t
Basic technical support
NOTE: Only highest discount libraries will qualify for P2
Technology Plan gy
Request Services – Form 470 q 47
Order Services – Form 471 47
Receive Services – Form 48 6
Invoice USAC – Form 472
Fund Year: July 1, 2011 – June 30, 2012
Requirements for FY 2011 and beyond: q y
No longer required for Priority One Services;
Telecommunications and Internet Access R i d f P i i T S i
Req uired for Priority Two Services;
Internal Connections and Basic Maintenance
Four required elements: Clear Goals, Needs Assessment,
Staff Development, Evaluation
Requirements of CIPA
Technology Protection Measure, Filter Internet Access:
images of child pornography (illegal) visual depictions that are obscene (local norms)
h f l i (l l )
harmful to minors (local norms)
Internet Safety Policy must address:
Minors’ access to inappropriate material
f t d it f i h li
safety and security of minors when online unauthorized access and unlawful activities by minors online disclosure and dissemination of minors’ personal information protection measure (filter)
Public Notice and Hearing CIPA Compliance only required for Internet Access and P2 funding
Obtain a Billed Entity Number (BEN): Obtain a Billed Entity Number (BEN): Call the SLD at 1‐888‐203‐8100
Obtain a registration number from the FCC (FCC RN):
https://fjallfoss.fcc.gov/coresWeb/publicHome.do https://fjallfoss.fcc.gov/coresWeb/publicHome.do
Apply online Form 470 and 471: Apply online Form 470 and 471:
http://www.sl.universalservice.org/menu.asp
The “W ho I Am a nd W ha t I W a nt” form begins the The W ho I Am a nd W ha t I W a nt form begins the com p etitiv e p rocess:
b h lf f h h l l b behalf of the school or library
pp p
public availability of your Request for Proposals (RFP), whichever is later, before selecting a vendor or executing a contract , b g g
Your Form Identifier
X X
X X
X
X
X
Billed Entity Number (BEN) from SLD
X X
Priority 1 services only
X
X X X X
X X X
evaluate bids equally
Price a s the p rim a ry fa ctor – when evaluating bids, the price of E-Rate eligible services p y f g , p g must be the most heavily-weighted factor in your evaluation of bids Sa m p le Ev a lua tion Sheet: Price of the ELIGIBLE goods and services 30% Prior experience 25% Prior experience 25% Personnel qualifications 20% State, Cooperative, GSA Master Contract 15% Local Vendor 10% TOTAL 10 0 %
Reduced Lunch figures S b i F b M h d dli
Start early – little issues can slow you down
y y
Plan a strategy Save everything – a good filing system goes a long
y g g g y g g way
Ask questions, use E-rate resources Attend the Form 471 webinar on March 15th
E-Rate Central, Donna M. Mattingly dmattingly@e-ratecentral.com (804) 302-4406 (804) 302 4406 E-Rate Central, Greg Weisiger erate1@aol.com (804) 302-4406 E-Rate Central Website: http:/ / www.e-ratecentral.com/ default.asp Universal Service Administrative Company: http:/ / www.universalservice.org/ sl Universal Service Administrative Company: http:/ / www.universalservice.org/ sl Federal Communications Commission: http:/ / www.fcc.gov E R t St t C di t htt / / t t l / / d f lt E-Rate State Coordinators: http:/ / www.e-ratecentral.com/ us/ default.asp