Volleyball Manitoba 2018-19 Club Volleyball Club Organizational - - PowerPoint PPT Presentation

Volleyball Manitoba 2018-19 Club Volleyball Club Organizational Meeting

Please sign in at the front & pick up a meeting agenda for your convenience

Welcome

• Welcome to the 2018-19 Age Class Club Volleyball

Meeting

• Introductions: Attendees, Volleyball Manitoba Staff, Board &

Committee members

• We will progress through this power point presentation and

address key Age Class Club Season Information

• Please refer to your Agenda for a breakdown of items to be

covered

• Should you have any questions, please wait until the end of the

appropriate section and we will solicit questions at that time

• At the end of the presentation we will open the floor to general

questions and/or topics that were not covered during the presentation

Winnipeg & Brandon Platinum Coupon Card

http://momentumfundraising.club

• Each card sells for $20 and every player or team will earn $10 profit/ card
• If a player sells 10 cards, they earn 5 free ($100 value)
• Selling 15 cards will earn them $200!
• A team of 10 players can earn $2,000 if each players sells 15 cards
• A team of 15 players can earn $3,000 if each players sells 15 cards
• The end user needs to use the cards twice in the next 12 months to recoup their donation
• A representative from Momentum Fundraising will come out and kick off any team wishing

to participate

• Momentum Fundraising will pre bundle each players package and provide tracking and info

sheets to each team

• Contact: Kevin Gooch - Momentum Fundraising

204-918-4675 kevingoochmf@gmail.com

Important Dates

• December 9, 2018 – Try-Out / Training period begins
• December 17, 2018 – Registration Opens on the VRS
• December 18, 2018 – Registration for Premier & Provincial Tournaments Opens on VRS
• National Championship Registration Opening Dates

January 14 14U (Ottawa, Halifax, Richmond (girls)) January 16 16UB, 17U, 18U (Toronto) January 21 14UB, 15UG (Edmonton) January 23 15UB, 16UG (Regina)

• December 24 – January 5 – Holiday Break
• January 31, 2019 – Criminal Record Check and Child Abuse Registry Deadline
• Please note that all Coaches should have completed screening requirements sent to VM office prior to the

start of the club season and on-court activity.

• March 21, 2019 – Team/Club Registration Deadline, Voluntary Withdrawal Deadline
• Please note that Club Teams must be registered in the VRS before they are allowed to compete in any

Sanctioned Event, so this date may be much earlier depending on when your team begins competing

• March 28, 2019 – Provincial Championship Registration Deadline & Roster Lock Date
• March 28, 2019 – National Championship Registration Deadline & Roster Lock Date

Important Dates

• Provincial Championships
• April 26-28*

14UG – Winnipeg 14UB – Winnipeg* 15UG – Winnipeg 16UB – Brandon 17U & 18U - Winnipeg

• May 4-5

13UG & 13UB – Winnipeg 14UG T2 – Winnipeg 15UB - Winnipeg 16UG - Brandon

• National Championships
• May 3-5

14UG & 14UB – Ottawa

• May 10-12

14UG – Richmond & Halifax

• May 10-12

14UB & 15UG – Edmonton

• May 9-11

17UG, 17UB & 18UB – Toronto

• May 12-14

16UB & 18UG - Toronto

• May 18-20

15UB & 16UG - Regina

Age Classes / Divisions Rules

• Volleyball Manitoba adheres to the 2018-2019 Volleyball Canada Rule Book
• Any exceptions/alterations to the VC Rule Book will be noted in the VM Age

Class Handbook (i.e. MVA 200 is VM official ball at 15U and older, VQ2000Plus is the VM official ball at 14U and younger)

• 13U age category will continue with the Triple Ball playing format.
• Resources available on our website
• Rule Changes as outlined in the Handbook – P. 7-10
• 13U – Born Sept 2005 or later
• 14U – Sep 1, 04 – Dec 31, 05
• 15U – Sep 1, 03 – Dec 31, 04

16 Month Window

• 16U – Sep 1, 02 – Dec 31, 03
• 17U – Sep 1, 01 – Dec 31, 02
• 18U – Sep 1, 00 – Dec 31, 01

*NEW* For the 2018-19 Season, USports or Post-Secondary rostered athletes are ineligible to compete at the 18U club level.

Rulebook Changes

• Compression wear can be any single solid colour. The single solid colour does not

need to be the same for each player.

• Coach sits on the team bench, but may leave it (i.e., the Coach can sit anywhere
• n the bench)
• It is improper to request any regular game interruption:
• by a coach that is not at the end of the bench nearest the scorer when sitting,
• r from the extension of the attack line in the free zone when standing or

walking.

• Any direct unsportsmanlike communication or behaviour from team members
• n the bench towards the referees will automatically result in a Stage 2

misconduct warning, penalty, expulsion, or disqualification.

• During the toss, the first referee must ask the captains if they are the Libero

player for the first set. If one answers “yes”, then the team captain must be replaced before the toss and the re-designated captain will sign the score sheet.

13U

• No Player Specialization
• Each rotation will have a different designated player

assuming the role of setter.

• Before the beginning of the set the coach must note on

the scoresheet which court position the setter will be in.

• This can be court position #1, #2 or #3.
• However, it is strongly recommended that court position

#1 only be used for advanced 13U teams capable of adding this level of difficulty without reducing the number of rallies or pass, set, attack sequences.

Fairplay (13U & 14U)

• All players listed on the score sheet must start the first
• r second set.
• Substitutions are not permitted in the first or second

set.

• In the case of injury, an Exceptional Substitution may be

made.

• The injured/ill player may not return to the same set,

but may return to play in subsequent sets.

• Any line up can be used at the start of the third set

Playing the Ball (Rule 9)

• To encourage longer rallies and spectacular actions, only the
• bvious violations are to be whistled. Therefore, when a player is

not in a very good position to play the ball, the first referee will be less severe in his/her judgment of ball handling faults. For example:

• The setter running to play the ball or forced to make a very quick action to

reach the ball in order to set.

• The players are forced to run or make very quick actions to play a ball after it

has rebounded from the block or from another player.

• The first team contact may be freely made except if the player catches or

throws the ball.

Referees

• Volleyball Manitoba and the Manitoba Volleyball Officials

Association are always looking to expand the pool of Certified Referees

• If you or someone you know is interested in becoming a Certified

Referee, there is one more Level 1 Certification Clinic scheduled for January 12, 2019 at Sport Manitoba.

• If you are interested in having MVOA Referees work your event,

please contact Ed Toews at edtoews@mvoa.ca or Bev Workman (Brandon) at bev_workman@hotmail.com

• It is recommended and encouraged by Volleyball Manitoba that all

Sanctioned Events utilize Certified Referees, as this provides Athletes and Coaches with valuable experience interacting with Certified Referees while also providing referees with a developmental experience in anticipation of Provincial and National Championships

Club / Team Registration Info

• All Clubs are required to submit a Club Information Form at the

beginning of the season (or update previous years information)

• Club can be one team or a multi team club.
• This form will include information relating to their Club Executive

Structure, Club Contact Information and Club Coach Certification and Screening Information.

• The form also helps us in determining teams within a club
• This form is required to be submitted before Clubs/Teams

participate in any sanctioned activities.

• The sooner we receive the better so we can review compliance of

your coaches to avoid ineligibility, etc.

Registration Info

• All Club, Team, Coach & Athlete, and Provincial/National

Championship Registration is completed through the VRS

• All Clubs and Teams must be registered in the VRS by March 21st
• Roster Lock Date, March 28th
• Rosters must contain a minimum of 8 Athletes, and a maximum of

15 Athletes

• Rosters must contain at least 1 Coach and 1 Team Contact (can be

same individual)

• Individual Registration Forms must be completed for all Athletes

and Coaches, and must be available upon VM request

• Forms DO NOT need to be submitted to VM

Registration/Roster Info

• Athletes may only register with 1 Club
• Within a Club, Athletes may play on more than 1 Team
• Athletes may play on more than 1 Team within THE SAME Age Category

up to the Roster Lock Date, after which they may only be registered to 1 Team within an Age Category

• Athletes may play on more than 1 Team within DIFFERENT Age

Categories all season, as long as they are registered with all Teams on which they are playing

• Athletes can not compete with more than one team in any given event
• An Athlete CAN NOT compete with 2 15U Teams in 1 Tournament
• An Athlete CAN NOT compete with 1 15U Team and 1 16U Team in 1

Tournament

• An Athlete CAN compete with 2 different Teams in 2 different Tournaments
• n the same weekend, granted the Tournaments are not run congruently
• i.e. 1 tournament Saturday, 1 tournament Sunday

Registration/Transfer Info

• Once an athlete has registered with a team and signed the

Individual Registration Form they are not permitted to change Clubs without the consent of Volleyball Manitoba

• If an athlete wishes to Transfer, they must obtain a written release

from their current Club (the Club shall provide written release at their discretion), and provide a written statement describing the reason(s) for the transfer; the athlete will then submit these documents to VM

• Upon completion of these elements, VM shall give consent and

the transfer will be effective upon written notification

• VM will then make the necessary adjustments on the VRS

Registration/Age Category Info

• Teams may “Play Up” to a higher Age Category
• Teams may compete in a higher Age Category at Provincial

Championships, as long as they have competed in Sanctioned Tournaments at the same Age Category, and intend to compete at Nationals at that category as well

• Teams may compete in a higher Age Category at National

Championships, as long as they have competed at the same Provincial Championship Age Category

• i.e. If a 13U Team wishes to compete at 14U Westerns, they must compete in

14U Provincials

• Teams MAY NOT Play Down to a lower Age Category

Age Class Fees, Categories, etc.

• All Athletes and Coaches are required to be members of Volleyball

Manitoba and Volleyball Canada

• Membership Fees 2018-2019

VM Fee VC Fee GST 5% VRS Fee Total Youth Club Competitive Player / Coach $47.00 $29.00 incl. incl. $76.00 Youth Development Player / Coach $28.00 $3.00 incl. Incl. $31.00

Youth Development Players includes players competing in club programs and VM sanctioned events from Jan-May but not competing in a National Championship. These programs are generally school or rural based teams. A T2 Provincial will run if there is sufficient team registration and interest. Please note that our 13U Age Category is considered to be a Youth/Developmental level category, so all 13U teams will be registered at that membership level, and only subject to those membership rates. However, if a 13U team is planning on participating in 14U Provincials / Nationals, they will need to register at the 14U level and purchase Club Competitive level memberships.

Membership Benefits

Benefits of VM and Volleyball Canada Membership include:

• Insurance (Liability and accident coverage) at sanctioned VM / VC events and

programs.

• Access into all VM / VC sanctioned events including tournaments, provincial

championships (tier 1 or 2, depending on membership level) and national championships (comp members), both indoor and beach

• Access into all VM / VC sanctioned programs including regional teams (MB

Games), provincial teams, training programs, camps and clinics

• Access through the VM office to meeting rooms for respective club or league

meetings

• Letters of Good Standing for International Play (ie. US events Jan - May)
• Provincial e-newsletter (16-20 per year) – regular communications on volleyball

events, activities and news

• Discount or entry into CIS volleyball matches in Manitoba, as scheduled
• Other discounts as may be available from year to year based on sponsor arrangements.
• Support towards the overall facilitation, development and delivery of volleyball in

Manitoba including: Provincial Team programs, Club Volleyball, MB Games Programs, Coach Development, Referee Development, Beach Volleyball, Adult Leagues and Tournaments, Communications among many other areas.

Screening Policy

• The Volleyball Manitoba Screening Policy requires all Coaches and

Club Personnel to obtain and submit a Criminal Record Search Certificate and Child Abuse Registry Check to the Provincial Office

• Once submitted, Checks are considered valid for a 3 year period
• i.e. Checks submitted in the 2017/2018 season (last season) will not

need to be renewed until the 2020/2021 season.

• For those who have not submitted their CRSC and CARC, you will be

considered ineligible to participate in Sanctioned Age Class activity until the documents have been submitted

• Clubs are required to detail their Coach’s Screening Information on

the Club Information Form they submit at the beginning of the

• season. We will also review each form as we receive it.
• On-line screening sites: BackCheck, City of Winnipeg, RCMP, Prov. MB

Coaching Certification Requirements

In order to participate as a coach at VM Provincial Championships and VC National Championships, all head coaches must have completed the following certification and requirements by March 21, 2019. If coaches do not comply with NCCP requirements by March 21, they will still be allowed to compete in Provincials and Nationals, but will be subject to a $200 / $300 fine payable to VM, paid 1 week prior to respective Provincial Championship (or the cost of the workshop if intending to complete following the deadline). In year three of non-compliance, coaches will not be eligible.

https://volleyballmanitoba.ca/wp-content/uploads/2018/11/VM-2019-Coach- Certification-Policy-EN-Aug-29-2018.pdf

Coaching Certification Maintenance

• Beginning on January 1st, 2014, Volleyball Canada began

complying with the Coaches Association of Canada’s (CAC) NCCP Professional Development policy and procedures.

• Coaches now receive credit within the Locker database for

approved professional development experiences. In order to maintain certification, coaches will need to accrue a specific amount of points over a period of 5 years.

• Please review VC’s FAQ for additional the details.

http://coach.volleyball.ca/index.php?page=251

Respect in Sport

Sport Manitoba believes in being proactive in ensuring sport in our province is safe and welcoming for all participants. Respect in Sport helps to promote those values through a simple and convenient free on-line training course for coaches and sport leaders. It is designed as a tool to assist coaches in identifying and dealing with abuse, neglect, harassment, and bullying in sport. Respect in Sport enables coaches to deal with legal and moral responsibilities, making them less vulnerable and more confident in dealing with sensitive

• issues. A risk management tool, Respect in Sport helps sport organizations

reduce liability. As a mandatory requirement, all coaches identified with a Provincial Sport Organization are required to take the course. Without this Certification a Coach will not be allowed to participate in any Sanctioned Event. In addition, Respect in Sport certification needs to be completed every 5 years. Therefore, all coaches who took the online course prior to 2014, will require to complete it again to remain compliant with this requirement. To complete the certification please follow this link for further information: http://www.sportmanitoba.ca/coaching/respect-sport

Responsible Coaching Movement

Our sport organization pledges to align our practices with Phase 1 of the Responsible Coaching Movement and is committed to ensuring that our athletes and coaches are protected.

Three components: Background Screening

CRC & CARC every 3 years

Ethics Training

Respect in Sport, NCCP Ethics Courses (MED)

Rule of Two

This means that the coach is never alone of out of sight with an athlete https://www.coach.ca/responsible-coaching-movement-s17179

Age Category Rankings

• The Volleyball Manitoba Provincial Rankings will be maintained by

several Ranking Committees and Sub-Committees which report to the Indoor Competitions Committee

• If you are interested in sitting on a Ranking Committee for an Age

Category, please contact our Competitions Committee Chair or our Program Director at volleyball.pd@sportmanitoba.ca

• Provincial Rankings will be based on Sanctioned Event Results,

taking in to consideration Strength-of-Event, Head-to-Head matchups, and other criteria

• Rankings will be posted weekly on the Volleyball Manitoba

website, beginning the second week of March

Club Sanctioned Tournaments

• Many tournaments for all age classes are organized and operated by individual
• clubs. This provides the vast portion of competition for athletes and the efforts of

clubs made to run these tournaments is appreciated by all Club Volleyball stakeholders.

• In an effort however to ensure consistency, adequate insurance and use results in

the weekly ranking system being implemented in this club season, clubs are asked to sanction their Tournaments with Volleyball Manitoba.

• The cost to sanction your tournament is $50 plus GST.
• Sanctioned Tournament results are to be submitted by the first business day

following the competition – to allow for inclusion in weekly rankings

• Note also that teams must participate in a minimum of two sanctioned

Events/Tournaments (in the age category said team intends to participate in at Provincials) in order to participate in the Provincial Championships. This will allow for adequate preparation and allow rankings to be established.

• Volleyball Manitoba strongly encourages that all Sanctioned Tournaments utilize

Certified Referees.

• Scoresheets, rotation cards along with scoreflips and balls are accessible, if
• available. Requests need to be made at minimum 2 weeks in advance.

VM Premier Tournament Series

Volleyball Manitoba’s Premier Tournament Series has planned to offer one tournament at each of the 13U - 18U age Categories.

February 15 & 16 16U Premier Series Dakota CC $350 +GST February 22 & 23 15U Premier Series Dakota CC & RRC $350 +GST March 1 & 2 14U Premier Series Dakota CC & RRC $350 +GST March 8 & 9 13U Premier Series Dakota CC $350 +GST April 13 & 14 * 17U/18U Dakota CC & RRC $350 +GST Registration will open December 18, 2018

2019 Provincial Championships

• Provincial Championships (with anticipated locations)
• April 26-28*

14UG – Winnipeg – Dakota CC 14UB – Winnipeg* - TBC 15UG – Winnipeg – S4L++ 16UB – Brandon – Crocus++ 17U & 18U – Winnipeg – UW/UM++

• May 4-5

13UG & 13UB – Winnipeg – Dakota CC 14UG T2 – Winnipeg – S4L 15UB – Winnipeg - UW 16UG – Brandon – BU HLC++

• Provincial Championship Registration Deadline – March 28, 2019
• Provincial Championship Entry Fee - $495 +GST
• Score-sheet training is available on our website and

may be able to offer a club instructional session.

2019 VC National Championships

• May 3-5

14UG & 14UB – Ottawa

• May 10-12

14UG – Richmond & Halifax

• May 10-12

14UB & 15UG – Edmonton

• May 9-11

17UG, 17UB & 18UB – Toronto

• May 12-14

16UB & 18UG - Toronto

• May 18-20

15UB & 16UG - Regina

• National Championship Registration Opening Dates

January 14 14U (Ottawa, Halifax, Richmond (girls)) January 16 16UB, 17U, 18U (Toronto) January 21 14UB, 15UG (Edmonton) January 23 15UB, 16UG (Regina)

• Official ball for 2019 is in an RFP process, TBD in early January
• Registration Fees: $1100 (15U-18U), $950 (14U)
• Stay to Play Policy in Effect (Accommodation bookings open 1 day after registration)
• For more National Championship Information, please visit the VC website here:

https://www.volleyball.ca/en/competitions/2019-volleyball-canada-nationals

VC Championships 2019 and Beyond

Starting in 2019, Volleyball Canada will be maintaining the 14U category as a regional championship (West, East & Atlantic) but the 15U – 18U categories will all be hosted as a true national event. VC will be looking to combine or ‘cluster’ age groups under one roof in an effort to offer the best competition setting for participating teams. Volleyball Manitoba bid unsuccessfully for a 2019 event, and will again look at pursuing an event in 2021. In 2020, the VC Nationals will again be a Festival event, as they move to a new two year cycle instead of the current three year cycle.

Canad Inns Partnership

• Volleyball Manitoba has formed a partnership with Canad Inns

Destination Centres across Manitoba

• As part of this partnership agreement, Volleyball Manitoba has

been granted Room Rates at all Canad Inns locations

• Volleyball Manitoba strongly encourages all teams travelling to a

Provincial Championship to choose Canad Inns as their host hotel

• Volleyball Manitoba will have Room Blocks booked during both

Provincial Championship weekends at Canad Inns locations

• In order to access the Room Rates you must state that you are with

Volleyball Manitoba when booking your reservation

• Thank you for your cooperation as we strive to improve your

membership experience

Age Class Awards & HOF Banquet

• The Age Class Awards & Hall of Fame Banquet is an opportunity for

us all to recognize the hard work and outstanding achievement of

• ur Age Class participants
• It is also a great opportunity for our young athletes to witness our

Hall of Fame induction ceremony and to get a sense of the tremendous value that they can enjoy from life-long volleyball participation

• This event recognizes all Provincial Championship Teams and also

includes athlete, coach, official, team and volunteer awards

• Date: Sunday, June 9, 2019
• Location: Canad Inns Polo Park

Each year many clubs have more athletes tryout than they have teams available and Volleyball Manitoba receives a number of inquiries from players who would like to play volleyball beyond the school season but who are not involved in club volleyball for a variety of reasons. Beginning in January 2019, Volleyball Manitoba will offer athletes the opportunity to join Team VM for a full season of training as well as the opportunity to compete in tournaments and Provincial Championships. Athletes can register as individuals and will be assigned to a team of up to 12 players at 13U – 16U and 17/18U age categories. Team VM is not a club and is not intended to compete with club programs. The Team VM program is a framework to get more players involved by providing the planning, facilities and equipment necessary to run a team.

Volleyball Manitoba Winter 2019 Programming

• 14U Provincial Training Program ‘Future Select’ - early July (3-4 day camp)
• 2019 Provincial Team Programs
• Select & Youth Teams (15U-18U)
• Canada Cup, Halifax, NS in July
• Junior Team (16U-18U)
• USHP Championships, Fort Lauderdale in July
• 2019 Western Canada Summer Games (16U)
• Aug 13-18, Swift Current
• 2019 Beach Volleyball Programs
• May – Aug
• League & Tournaments
• Training Programs
• 2019 WCSG (18U), Aug 9-13, Swift Current

2019 Provincial Programs

• Dauphin, August 9-15 2020
• 14U Boys & Girls (born in 2006 or later – same as 2016)
• Dauphin Host Co-Chairs:
• Jeremy Love & Taylor Schmidt
• Coach recruitment & selection Summer/Fall 2019
• ID & Development Camps Fall, Winter & Spring 2019-2020
• Team Selection June 2020
• 8 Teams each gender from 5 regions. Proposed:

Winnipeg – 2 Teams West – 2 Teams South – 2 Teams East – 1 Team North – 1 Team

2020 Manitoba Games

• Sep 2-7, 2019 - University of Winnipeg Duckworth Centre
• 8 Teams including Canada, USA, Cuba, Mexico, Puerto Rico among others
• Volleyball Manitoba responsible for local host organization. Organizing

Committee currently being established in the following areas:

Volunteer Management Marketing / Promotions Team Services (Hotel, Meals, Transport) Court Management / Field of Play VIS / Statistics In-venue entertainment Medical Media Liaison VIP Support Accreditation / Access Control

2019 NORCECA Championship

• Our Volleyball Manitoba Competitions Committee continues to review

ways to make the Club Volleyball experience better for athletes, families and clubs. Changes being discussed for the 2019-20 season include:

• Early signing period for athletes returning to a Club
• Recruiting limitations for 14U or 15U athletes
• Main issues in the community continue to be related to:
• Recruiting / offering spots on teams throughout the off-season and

expecting Commitments.

• Off-season club activity

Future Club VB Guidelines

Questions?

Thank you for attending the 2019 Age Class Meeting Please don’t forget to sign-in to confirm your attendance if you haven’t already! Good Luck with your seasons!!