Virtu tual Initi tiatives U s Update Fall Planning Meeting - - PowerPoint PPT Presentation

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Virtu tual Initi tiatives U s Update Fall Planning Meeting - - PowerPoint PPT Presentation

Mar 15, 2024 132 likes •286 views

Virtu tual Initi tiatives U s Update Fall Planning Meeting September 2017 Denver, CO Virtual Initiative Update FPM Denver 2017 1 LMS Learning Management System Conversion of textbook to individual learning modules

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SLIDE 1

Virtu tual Initi tiatives U s Update

Fall Planning Meeting September 2017 Denver, CO

1 Virtual Initiative Update – FPM – Denver 2017

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SLIDE 2

LMS – Learning Management System

  • Conversion of textbook to individual learning modules
  • Currently looking at demos of LMS systems
  • Ease of programming/configuring
  • Implementation support
  • Back-end reporting
  • 2018 initiative
  • Need for additional volunteers
  • Once selected, tasks include
  • decide on chapters to include
  • design learning module template (look and feel for attendee)
  • prepare tests
  • record voice overs

2 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Make various aspects of Annual Conference available

  • nline
  • Educate ourselves
  • Decide on 1st year goals
  • Execute plan

3 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Education

  • Interviews with Other not-for-Profit Organizations with Live

Conference and Virtual Conference Offerings

  • Assn College Research Libraries
  • Hematology/Oncology Pharmaceutical Assn
  • Nat’l Assn of Student Affairs for Higher Education

4 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Questionnaire

  • Discovery Group prepared
  • General topics included
  • Type of Virtual Offerings
  • Costs/Resources
  • Revenue Stream
  • Challenges and Opportunities

5 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Type of Virtual Offerings

  • Live Session Simulcast
  • Record sessions for on-demand playback
  • Keynote/Featured Speaker Simulcasts and on-

demand playback

  • Live Webcasts enhanced during conference

6 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Resources/Costs

  • 3rd party vendor to coordinate taping, editing and hosting
  • f sessions
  • All conference facilities must be fully “wired” for Ethernet

connections

  • Extra staff time dedicated to just virtual sessions in the

months leading into the conference

  • No association bought their own A/V equipment

conference

7 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Revenue Streams

  • All live conference participants get access to recorded sessions
  • All live conference participants get discounted access to

recorded sessions

  • All access virtual ticket – One price to view all virtual content
  • Pay per session
  • Sponsorships made available with banner ads prior to starting

event or pre-recorded taping

8 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Challenges

  • Decisions on which sessions to record
  • Complicated logistics at conference (equipment placement,

live audience size, etc.)

  • Speaker releases may be required
  • Labor rules can increase costs conference

9 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Opportunities

  • Virtual offerings DID NOT erode live conference attendance
  • Created excitement for future conferences
  • Membership marketing opportunity
  • CPE for simulcast sessions same as attending live
  • Allowed live participants to attend sessions scheduled at same

time during conference

10 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Interview Findings – Take-aways

  • There is no right answer as to the type of offerings –

whatever works best for the organization

  • 3rd party vendor required to coordinate activities
  • Market early on
  • No erosion of live conference attendance

11 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

INEXPO

  • Current software provider for Virtual Business Show
  • Revisited INEXPO Virtual conference capabilities
  • On-site coordinators - “one-stop” vendor to coordinate, record and produce

sessions

  • Seamless integration of presentation and session slides
  • Allows for live Q&A during simulcast sessions
  • Networking opportunity with other virtual attendees (discussion groups)
  • Ability to provide additional handouts via downloads or links
  • Fully mobile capable
  • Can incorporate interviews/news broadcasts

12 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE

Next Steps

  • Work with Executive team
  • Continue to gather all costs for various offerings
  • INEXPO
  • Freemans (conference logistics firm)
  • Conference venue
  • Determine the number and type of sessions to offer

(recorded only, simulcast, etc.)

  • Negotiate agreements with vendors

13 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE Next Steps

  • Need for volunteers when marching orders are received
  • Determine sessions to record – (Call for papers asked if willing to be

recorded)

  • Work with INEXPO to develop conference site
  • Develop marketing plan

14 Virtual Initiative Update – FPM – Denver 2017

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VIRTUAL CONFERENCE Roundtable Discussion

What do you want to see ?

15 Virtual Initiative Update – FPM – Denver 2017