Using the Right Tools Your CAA Hosts CAA Operations subcommittee - - PowerPoint PPT Presentation

Using the Right Tools

Your CAA Hosts

CAA Operations subcommittee members:

Bob Quesal, Chair Mary Friehe Kaye Hill Stephen Painton

Today’s presenter:

Sue Flesher, Associate Director of

Accreditation Services

Session Objectives

To broaden your knowledge of the process for

preparing, completing and submitting your CAA accreditation report using the HES.

Types of reports Planning for submission Data collection and reporting System features Resources

Types of Reports

Accreditation Application

Comprehensive report and review to determine current

compliance with accreditation standards (point in time)

Results in a new or renewed accreditation cycle

Annual Report

Abbreviated report and review to monitor continued

compliance with accreditation standards

Results in determination to continue accreditation

Accreditation Application

Detailed analysis /report of program’s compliance with all

accreditation standards

Sufficient and appropriate administrative support/structure,

faculty, curriculum, policies/procedures, assessment, resources

Full, partial, non-compliance?

Policies and procedures – appropriate and consistently applied? Public information – current, accurate, accessible? Assessment and quality/program improvement evident and

documented?

Prior concerns addressed and incorporated into responses under

appropriate sections of the application

Companion to and evidence of your program’s self study

initiative

Ongoing, active, and systematic (not just once every 8 years!)

Annual Report

A 3-prong approach to continued accreditation

Prior Concerns Changes/Updates Focused Updates

• Accreditation Action

Report (AAR)

• Discussion about steps

taken to achieve full compliance with standard(s) previously cited

• Opportunity for

discussion/updates under each standard

• Include information

from interim reports:

• Administrative

Structure

• Program Director

Changes Every year:

• Faculty
• Faculty detail

(CV) for new faculty only

• FTE allocation
• Course

assignments

• Frequency of course
• fferings
• Student outcome data
• Graduation rate
• Employment rate
• Praxis pass rate

Planning for submission

Submission dates :

February 1

E-mail notification and HES access – October 1

August 1

E-mail notification and HES access – April 1

February 1 August 1

Submission Date – EdFind Program Profile

http://www.asha.org/edfind/

Planning for submission

Getting organized …

CAA reports are due the same time every year

mark your calendar, create a reminder in Outlook

Allocate sufficient time and resources

Identify faculty/staff to serve as contributors Establish a timeline

Start early, check-in with contributors, adjust Have a Plan B in case of an unexpected emergency Allow at least 2 weeks to conduct a comprehensive review of your report

• provide edits prior to the final report submission date

Administrative Probation for failure to file on time! (effective 1/1/12)

• Requests for extension = 30 days prior to due date, include rationale for

extenuating circumstance, action taken, progress made

Report changes in editors as ASAP (mwoods@asha.org)

Data Collection

Time flies … Prior to and during access to HES

Worksheets available at

http://www.asha.org/academic/accreditation/CAAHES/

Refer to previous year’s report as a data source

Faculty, curriculum, financial support, modalities You should have saved them to your own directory

Prior concerns must be addressed

Throughout the year, not just at the time of reporting Full compliance met within one year

Data Reporting

The Devil’s in the details …

In one sense, one might say “the devil's in the details” to refer to very small but ultimately important components of a larger task… This reminder is intended to encourage you to check your work, and to be thorough and careful in what you do.

Data Reporting

It’s not just another “survey” …

The compilation of the information reported should tell your

program’s story, reflect its quality, and describe the students who graduate from the program

Unique characteristics, initiatives, mission and goals Compliance, program improvement, resources Sustainability, consistency, currency, accuracy Qualified for entry into professional practice

Consider:

Strengths - talk about it Areas needing improvement – what’s the plan?

Steps Resources Timeline Maintained

Data Reporting

Data points provide the unique details …

Faculty detail informs sufficiency, qualifications Course detail informs frequency, sequence, student

completion

Student outcomes informs sufficient faculty, courses,

resources, program improvement

Knowledge and skills informs student preparation to enter

into professional practice (is there opportunity?) cations

Data Reporting

Narrative responses provide perspective to the details

Mission statements > foundational Strategic plan > resources, program/quality improvement Administrative structure/support > autonomy, leadership,

success, continuing competence

Public information > current, accurate, consistent, credible Ongoing program assessment > program effectiveness,

continuous improvement

Where are you going with all of this?

Data Reporting

Final Report assembles all the parts

Output/PDF files (11 files)

Coversheet – program profile, contact information Narrative Report –compilation of all narrative responses Other Reports

Faculty Detail (2.1, 2.2) Faculty Summary (2.2) Course Detail (3.1, 3.2, 3.3, 3.4, 3.5, 2.1) Course Summary (3.1) Knowledge and Skills (3.1) Clinical Site Detail (3.7) Demographic Summary of Clinical Sites (3.7) Summary of Clinical Population Data (3.7)

Data Reporting

A closer look at some details …

Verifying the program profile

Professional area, degree level, degree designator,

regional accreditation

Report changes before entering data Email to HES@asha.org Incorrect regional accreditation cycles = non-compliance

with Std. 1.1

Data Reporting

Heads-up!

Standards/areas cited most often in 2011 by the CAA as

non-compliant or partially compliant

1.3 – development and implementation of long-term strategic plan 1.7 – current, accurate, and readily available public information

about program and/or institution

2.2 – faculty sufficiency 5.1 – formative and summative assessments 5.3 – ongoing assessments of program effectiveness and use of

results for program improvement

6.4 – sufficiency of clerical and technical staff, support services, and

library and technology resources

Data Reporting

A closer look at some details…

Faculty

Reporting period = previously completed academic year Add/remove faculty from Total Faculty List

Use ASHA member number Remove when employment status ended

Include faculty on the Faculty Reporting List

Selected from Total Faculty List Report separately for each area of study Only faculty contributing to the accredited graduate program List of faculty populates drop-down list for course

assignments

Refer to HELP for detailed instructions

Data Reporting

A closer look at some details…

Faculty FTE calculations

Workload allocation – teaching, supervision, advising Percent contribution

Institution’s formula for assigning academic and clinical

teaching load

Consistently applied to all faculty Verify accurate reporting of FTE by reviewing the

Faculty Summary report

Typically should not exceed 1.0 FTE

Only the portion of time contributed to the graduate

accredited program

Data Reporting

A closer look at some details…

Curriculum

Course frequency

“Terms offered (select all that apply)” = When was the course

• ffered?

Beginning with the most recently completed academic year Going back for the number of years it takes to complete the program of

study (as reported by the program)

Select all terms in which the course was offered over this period of time. Multiple terms can be selected

Course sequence

“Term in which the course or clinical experience is expected…”

= When is the course expected to be taken in the sequence of the program of study?

Only one term may be selected

Data Reporting

A closer look at some details …

Student Outcome Data

Consistency between what is reported in the application

(5.3) and what is published to the program’s website (1.7)

Examples = http://www.asha.org/Academic/accreditation/CAA-

Outcome-Data-Table-Sample/

Praxis Pass Rates

CAA threshold = national averages

AUD= http://www.asha.org/uploadedFiles/PraxisScoresAud.pdf SLP = http://www.asha.org/uploadedFiles/PraxisScoresSLP.pdfAdjust

for multiple test takers Count only once = final passing score

Data Reporting

A closer look at some details …

Public information

Consistent across all web content, printed materials,

etc.

URL’s – test them

Working? Accurate? Accessible to the public? Specific?

www.what’sdatusay.edu

System Features

Some geeky stuff …

Secure web portal

Sessions “time-out” after 30 minutes

“404 System Error” message

Save frequently or data will be lost

Data Validations

Check page completion – identifies questions not completed System generated calculations

Total FTE Student Enrollment

Numeric vs. Alpha Ranges

Numeric Text

System Features

Some geeky stuff …

Search tables

Adding new faculty

Searches ASHA membership database Link record or add record

Faculty educational background

Searches data table of institutions provided by ETS Tip: Search by location for best results Request to have an institution added – contact Megan

Woods (mwoods@asha.org)

System Features

Some more geeky stuff …

Supported by both Mac and PC systems

Recommended web browsers:

Internet Explorer Mozilla Firefox

Adobe Reader

Most current version (download from internet) To generate PDF files (final report)

Technical problems?

Contact Megan Woods (mwoods@asha.org)

Resources

Bookmark it!

Reporting in the HES

http://www.asha.org/academic/accreditation/CAAHES.htm Data Collection Worksheets Frequently Asked Questions (FAQ’s) Educational Opportunities Announcements

Self Study Guidelines

http://www.asha.org/academic/accreditation/accredmanual/section4/

Formative/Summative Assessment

http://www.asha.org/academic/accreditation/CAA_Formative_Assess/

Strategic Planning for Programs

http://www.asha.org/academic/StrategicPlanningPrograms/

All things accreditation

http://www.asha.org/academic/accreditation/

Resources

Why don’t you come by sometime? Accreditation kiosk – ASHA Member Center

Consultation Demos More …

CAA Auxiliary Session

Just one more left … don’t miss it!

Site Visits: What to Expect, How to Prepare Saturday, November 19, 12:30 – 1:30 pm Marriott Hotel: San Diego Ballroom Salon C

Key Contacts

Who’s who?

Megan Woods, Manager of Accreditation Systems

mwoods@asha.org HES system administrator for CAA reports

Technical issues System functionality

Sue Flesher, Assoc. Director of Accreditation Services

sflesher@asha.org Report content Standards interpretation Process questions

What’s on your mind?