Volunteer Management System (VMS) Donna McClay, Recertification - - PowerPoint PPT Presentation

Volunteer Management System (VMS)

Donna McClay, Recertification & Recognition Committee Chair Class of 2018

Why Do I Need to Record My Hours?

 Required to report hours to the UCCE, County, and State  MGASDC averages 25,500 volunteer hours per year and 5700 continuing

education (CE) hours!

 Hours translate directly to funding for community outreach programs  First-year MGs must earn 50 volunteer hours by June 30, 2021  Your 6-month training covers the CE hours required  After your first year, MGs must earn 25 volunteer hours and 12 CE hours by

June 30th

What is VMS?

 VMS is a state-wide program for tracking hours and activities  Provides one-stop shopping for critical MG information  Includes links to other important program information  Enables the Recertification & Recognition (R&R) Committee to audit MGs most

efficiently

What Does the R&R Committee Do?

 Internally focused committee that serves the membership  Two main annual objectives:

 Identify the MGs who have met recertification requirements  Identify MGs who have reached recognition milestones:

 Years of service  100, 250, 500, 750, 1000 hours  2500 hours  3000 hours  To infinity and beyond!

 We track your hours and help you meet goals  An R&R auditor will be contacting you

Step I: Log In

 There are many ways to get to the login screen

 UC ANR: https://ucanr.edu/portal/login/index.cfm?layout=default  MGASDC: https://ucanr.edu/portal/login/universallogin.cfm?appname=mg  Class Notes  Garden Clippings  Bookmark the link!

VMS Cliff’s Notes!

 Ask your committee chair or activity leader what PROJECT to charge and how

many hours are approved

 Use VIEW/EDIT to fix mistakes, then SAVE  Combine hours over a period of time  Monthly meetings (when they resume) are 2.5 CE hours  Practice by entering your training sessions in VMS  Common Mistakes:

 Choosing YES to Calendared Event  Forgetting to SAVE  Choosing volunteer instead of CE hours (volunteer is first)  Choosing the wrong PROJECT  Making duplicate entries  Choosing OTHER instead of the correct PROJECT (use SPECIAL PROJECT)

Need Help?

Donna McClay djmcclay@gmail.com 858-735-3451