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Using Teams Effectively: Strategies for leveraging committees to do - - PowerPoint PPT Presentation

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Using Teams Effectively: Strategies for leveraging committees to do more Capacity-Building Series | September 2014 AIN & ROC Capacity-Building Salon Series Introduction Doris Meier Lisa Badenfort Roots of Change Ag Innovations Network

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Using Teams Effectively:

Strategies for leveraging committees to do more

Capacity-Building Series | September 2014

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Lisa Badenfort

Ag Innovations Network Alliance Network Coordinator Sonoma County Food System Alliance

Doris Meier

Roots of Change Project Coordinator California Food Policy Council

Introduction

AIN & ROC Capacity-Building Salon Series

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OUR VISION

is a food system that is that sustains farms and farmers, families and communities, and regenerates the environment upon which all life depends.

Ag Innovations Network

Roundtables Food System Alliances Consulting services

AIN & ROC Capacity-Building Salon Series

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ROC works to develop and support a collaborative network of leaders and institutions in California with interest in establishing a sustainable food system in our state by the year 2030. The California Food Policy Council:

  • The CAFPC is the result of unprecedented

collaboration between local food policy bodies from around the state, statewide food systems reform organizations and government officials.

  • ROC is the backbone of the CAFPC and provides

strategic leadership to the council.

AIN & ROC Capacity-Building Salon Series

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Presenter: Timothy Griffin

Facilitation & Training

! Organizing grassroots leadership networks ! Leading c-suite visioning ! US Peace Corps Rural Crop Extension

Agent

Organizational Change Consultant

! Sustainability and corporate responsibility ! Walmart, Duke Energy, AT&T, Johnson &

Johnson

Education

!

MS: Agricultural & Resource Economics (UCD)

!

MS: Int’l Agricultural Development (UCD)

!

BS: Spanish/Latin American Business (UMD) Ag Innovations Network

! Senior Facilitator ! Director of Consulting Services ! Alliance Program Manager ! Specialty Crop Block Grant

AIN & ROC Capacity-Building Salon Series

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Agenda

Overview Walls & Waves

Best Practices

Q&A Next Salon

Using Teams Effectively

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Why Do We Use Committees?

To efficiently execute on group approved actions To increase the group’s capacity to get things done To align interests and expertise

Overview

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The “Silo” Effect

Collective Wisdom

Land Use Health

Farmers

Food Access

Ag Support Urban Ag Food Justice

C

Econ Dev Farmers Ag Support

Social Justice Food Access

Enviro

Land Use Enviro

Updates and Approvals

C C C

Committees & the Full Group

C C

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Domain of Committees vs. Full Group

Domain of Full Group Domain of Committee

Committees & the Full Group

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Commitments > Time

Time

Strategy & Planning Deliberat ion & Decision Making General Upkeep

Resource Management

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Busy Body’ing

Resource Management

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Balance Time & Action

What we plan to do What we have the time to do

Be realistic about what you can do

  • As group and individual
  • What are baseline

expectations?

Prioritize

  • Say no to saying yes
  • Multiplier effect

Don’t sweat the small stuff

Resource Management

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Who’s on 1st? (0:40)

Roles & Responsibilities

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Who’s on 1st?

I don’t know who was supposed to handle that?

X

“Why” didn’t we know you were working on that? X “What” did we decide?

X X

“Who’s” chairing? Are we meeting “Tomorrow?” X

Roles & Responsibilities

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Ingredients for Success

Contract Effectively

With full group and within committee Roles and

responsibilities

Roles & Responsibilities

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Lose Sight of the Big Picture

Aligning the “What” & the “Why”

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…and that’s what it’s all about!

Remind yourselves of the “why” and the “how”

Aligning the “What” & the “Why”

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Aligning the “What” & the “Why”

Hierarchy of Choices

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Course Correct

…and course correct again

Ingredients for Success

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Best Practices for Getting Started

Recruit a Solid Group

  • Don’t get stuck on who is missing

Make Agreements

  • What are we here together to accomplish?
  • What are our respective roles and responsibilities?
  • What are we expecting from each other?

Develop a Roadmap

  • Clarify your charge
  • Get clear on your goals
  • Make a plan

Ingredients for Success

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Best Practices for Committee Meetings

Always have objectives and agenda before each meeting

! Ask someone to facilitate and to take notes

Take 1st five minutes of every meeting to review what happened at previous meeting Balancing time reporting, planning, thinking, and connecting Review decisions-made and action items before closing Do at least an occasional meeting in person

! If possible share a meal

Ingredients for Success

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Questions?

Please submit your questions using the questions box in the bottom-left corner

  • f your ReadyTalk window.

If you name is called, please unmute yourself!

Thank you for joining us!

AIN & ROC Salon Series

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Next Salon:

Ag Innovations Network 101 Morris Street, Suite 212 | Sebastopol, CA 95472 Lisa Badenfort | lisa@aginnovations.org AgInnovations.org|707.823.6111

AIN & ROC Salon Series

November 11th, 1-2pm

Finding Common Ground: Value-centered approaches to bridging divisive perspectives

Joseph McIntyre, Ag Innovations Network