TRAIL PARKS & RECREATION DEPARTMENT City of Trail Key Revenue - - PowerPoint PPT Presentation

TRAIL PARKS & RECREATION DEPARTMENT

City of Trail

2019 Operating Budget Presentation

Key Revenue Highlights

• User Fees – budgeted increase 1.58%
• Revenue from fees charged for services

(admissions, rentals etc)

• Fees are governed by the Recreation Fees

Bylaw No. 2782

• Government Grants (School District) –

no change

• School District 20 cost sharing on the

Fieldhouse

• Anticipated budgeted revenue decreased by

17%

• Local Government Transfers – budgeted

increase of 2.17%

• Long term agreements are in place with

Warfield and Beaver Valley, revenue adjusted accordingly

Page 52 – Budget Binder

REVENUE

• 2019 Budget reflects a 1.44% increase ($15,800) from 2018

budget

• Total Budgeted Revenue 2019 = $1,112,550

$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 User Fees Gov't Grants Gov't Transfers 2019 2018 Budget 2018 Actual

Page 52

$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2013 2014 2015 2016 2017 2018

Trail Parks & Recreation Revenue 5 Year Trend

User Fees ‐ Budget User Fees ‐ Actual Gov't Grants ‐ Budget Gov't Grants ‐ Actual Gov't Transfers ‐ Budget Gov't Transfers ‐ Actual $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 2013 2014 2015 2016 2017 2018

5 Year Trend ‐ Actuals Only

User Fees ‐ Actual Gov't Grants ‐ Actual Gov't Transfers ‐ Actual

Grant & Sponsorship Revenue (2018)

 Gas Tax Strategic Priorities Fund ‐ $1.158 m  Columbia Basin Recreation Infrastructure Grant ‐ $150,000  CBT Recreation Infrastructure Grant #2 ‐ $32,500  Age Friendly Communities Grant ‐ $24,900  Student Summer Grants ‐ $4,558  KSCU Savings Community Foundation ‐ $2,182 (AED at FH)  Event Sponsorships ‐ $2,700

 Canada Day & Kids Triathlon

 BC Family Day ‐ $1,000 (2018), $2,000 (2019)  BCRPA Before & After School Program Grant ‐ $3,000  Choose to Move/Active Aging Grant ‐ $3,685  BC Seniors Games “Give it a Try” Event BCRPA Grant ‐ $1,625

 JumpStart ‐ $20,840 (96 children)

 Greater Trail Kidsport $13,000 (61 children)

 TOTAL = $1.4 million

Key Expense Highlights

Budget Binder page 52

• General
• Labour rate increase of 2% is reflected
• Utility rates (gas/power) reflect a 3% increase where

appropriate

• Existing service levels have been maintained
• Revenue and expenses are considered jointly
• Many expense accounts are directly correlated to

revenue accounts

• Operations
• Overall operating expenses increased by 2.22% ($81,150)

for 2019 from 2018 budget amount

• Net deficit budget change from 2018 to 2019 is $65,350

(2.56%)

• Expenses related maintenance and contract services

related to aging infrastructure have had the most significant impact on expenditures throughout the Department for the past three years.

EXPENSES

• Operating includes all recreation cost centres
• Fiscal services include fitness equipment lease and MFA debt.
• Budgeted increase of 2.10% overall ($81,150)
• Total Expenses 2019 = $3,943,750

$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 Operating Fiscal Services 2019 2018 Budget 2018 Actual

Cost Centre Summary – Budget Values

Budget Binder pg. 53

2019 Budgeted overall recovery rate = 24.19%

* Includes admin allocation, only revenue from user fees

TALC TMC Leisure FH Parks 2019 Revenue $510,650 $247,950 $107,000 $29,000 $8,600 2019 Expenses w/Admin $1,299,500 $1,276,030 $169,020 $111,190 $878,410 Recovery Rate (2019) 39.30% 19.43% 63.31% 26.08% 0.98% Rovery Rate (2018) 39.5% 19.7% 62.0% 29.0% 0.9% $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000

Cost Centre Summaries

Cost Centres – 2019 Budget

Trail Aquatic & Leisure Centre

Revenue = $510,650 Expense = $1,299,500 Recovery Rate = 39.3%

(includes admin)

Trail Memorial Centre

Revenue = $247,950 Expense = $1,276,030 Recovery Rate = 19.4%

(includes admin)

Willi Krause Fieldhouse

Revenue = $29,000 Expense = $111,190 Recovery Rate = 26.1%

(includes admin)

Parks & Fields

Revenue = $8,600 Expense = $878,410 Recovery Rate = .98%

(includes admin)

Recreation Programs

Revenue = $107,000 Expense = $169,020 Recovery Rate = 63.3%

(includes admin)

Budget Binder pg. 52 & 53

2018 Budgeted Recovery Rate = 28.4% 2018 Actual Recovery Rate = 30.5%

Includes admin, all sources of revenue & all expenses

2018 Actual = 43.4% 2018 Actual = 1.1% 2018 Actual = 30.1% 2018 Actual = 21.5% 2018 Actual = 68.6%

Parks Budget Highlights

Parks & Fields Management

• Operations = Parks & Recreation ($148,550, 16.9%)

‐ bookings, janitorial wages & supplies, administration/licenses, utilities, concessions ‐ Services include: Minor sport infrastructure, league play, Park washroom facilities, playgrounds, passive recreation space, music in the park, events, concession services (Gyro, Haley)

• Maintenance = Public Works ($701,150, 82.1%)

‐ Turf maintenance, irrigation, mowing, weed control, garbage

• Parks Include:

‐ Primary Parks: Gyro, Butler, Andy Bileski, Haley, Pople, Upper & Lower Sunningdale, Bocce, Tadanac…and the new Sk8 Park! ‐ Passive Green Spaces – approximately 20+ additional green spaces are maintained within the City (ie. Austad Lane, B street Park, RV Park, etc)

Parks & Recreation Budget 2018

• Revenue only comes from user fees (Recreation Fees

Bylaw)

• Enhancement request of $10,000 specific to skatepark

annual maintenance.

Budget Binder pg. 56‐61 Expense distribution pg. 56 Labour, $453,800 , 53% Equipment, $113,550 , 13% Contract Services, $124,750 , 15% utilities, $27,100 , 3% Materials, $37,450 , 5% Recreation Component, $93,050 , 11%

Parks & Fields ‐ Actuals

Budget Binder pg. 205 & 229 2013 2014 2015 2016 2017 2018 Recovery Rate 1.82% 2.18% 1.99% 1.00% 1.32% 1.20% Revenue $12,804 $16,401 $15,533 $8,755 $11,455 $10,083 Expenses $705,349 $753,363 $781,120 $877,993 $868,512 $838,545 $12,804 $16,401 $15,533 $8,755 $11,455 $10,083 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000

2019 Expenditure Highlights

• Insurance (+$1,000)
• Swimming Instructors (+$2,000, demand dependent)
• Pool Facility maintenance (+$3,000)
• Contract Services ($5,000)
• Fitness Equipment (+$1,000)
• Uniforms (‐$500)
• Program Supplies (‐$500)

REVENUE

• 2018 user revenue exceeded by ~12% (~ $59,700)
• Revenue for 2019 budgeted at 1.27% increase
• Lessons, specialty lessons, school rentals, and the fitness

centre significantly exceeded budget expectations in 2017.

• Where reasonable, modest increases in revenue have been

included for 2019.

• Revenue from TRP surcharges reflected in all revenue

accounts

– This would largely be from residents from Rossland and Area B who are participating in recreation services.

EXPENSES

• Operating expenses for 2019 are budgeted at 1.84%

($22,600) increase over 2018, based on maintaining existing service levels

• Actual expenses where slightly below budget by .6% in

2018 ($8,000)

TALC Budget Highlights

Budget Binder pg. 62‐66 Personnel, $806,400, 64% Utilities, $178,200, 14% Equipment, $43,000, 4% Materials, $92,500, 7% Contract Services, $95,000, 8% Other, $36,550, 3%

Trail Aquatic & Leisure Centre (TALC)

Budget Binder pg. 202, GL Report Jan 22, 2019

TALC has consistently maintained a 46‐51% recovery rate over the past 6 years (actuals), user fees only

2013 2014 2015 2016 2017 2018 Revenue $528,297 $586,906 $558,347 $601,812 $562,826 $564,047 Expenses $1,058,895 $1,146,926 $1,207,886 $1,182,871 $1,207,812 $1,219,939 Recovery Rate 50% 51% 46% 51% 47% 46% $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000

2019 Expense Highlights

• Enhancements
• Contract services (+7,000)
• Maintenance Materials (+$1,000)
• Engine Room Materials (+$1,500)
• Power (+$5,000)
• Expense budget for 2019 is 2.3% ($27,000) higher than 2018

budget.

REVENUE

• 2018 user revenue exceeded by 17% ($44,000)

– Minor hockey, Smoke Eaters, hockey school and general ice rentals all exceeded expectations

• Budget figures reflect the current rates as set out in the

Recreation Fees Bylaw No. 2782.

• 2018 was the first year of no revenue noted for the library

space.

• Significant changes for 2019 include:

– Curling Rink lease reflects the new lease rate (2% increase) – Modest increases with general ice usage due to new programs/users where appropriate. – No revenue allocation for the old library space.

EXPENDITURE

• Facility expenses overall for 2018 were exceeded by

approximately $105,000 (9%)

• High degree of expenses related to maintenance costs of

aging infrastructure, chiller inspection requirements, brine leak issues, renovations to the first aid room & women’s washroom, compressor failure, Zamboni engine repairs, and HVAC issues.

• Adjustments have been proposed for 2019 for several of

these accounts.

TMC Budget Highlights

Budget Binder pg. 69‐71 Personnel, $656,100, 56% Utilities, $262,800, 23% Equipment, $56,400, 5% Contract Services, $62,200, 5% Materials, $59,800, 5% Miscellaneous, $65,600, 6%

Trail Memorial Centre ‐ Actuals

Budget Binder pg. 69, 226 & GL Report Jan 22, 2019 2013 2014 2015 2016 2017 2018 Revenue $392,905 $382,068 $329,959 $338,461 $309,596 $291,027 Expenses $1,159,867 $1,194,173 $1,138,803 $1,141,775 $1,135,750 $1,268,039 Recovery Rate 34% 32% 29% 30% 27% 23% $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000

Willi Krause Fieldhouse



REVENUE & EXPENSES



2018 – Revenue was exceeded by $2,270 (13%), expenses below budget by 7% ($6,000)



2019 – Revenue is budgeted at a 0% increase, expenses are budgeted at a 2.4% increase ($2,150)



Joint Use Agreement

• Joint Use facility with SD20 ($12,000 budgeted for 2019 – $2,500 less than 2018)
• Management of the Joint Use Agreement changed in 2014
• Maintenance of the facility is the responsibility of the SD however costs are shared 60/40
• In 2016, the City paid out $8,700 in maintenance costs.
• In 2017 & 2018, virtually no monies were spent on SD20 Fieldhouse maintenance ($8,500 budgeted).

The building does require work however any work must be jointly agreed to and financially supported by both parties.

• Revenue from joint use agreement has seen significant reductions in the past several years.



Services Offered

• Indoor tennis, golf, badminton, basketball, pickleball, basketball, track & field, batting cage
• Children’s/adult recreation programs, rentals, events, birthday parties
• Facility is well used and booked regularly during the hours the City manages.

Budget Binder pg 72‐75, GL Report Jan 22, 2019

Willi Krause Fieldhouse ‐ Actuals

Budget Binder pg.

2013 2014 2015 2016 2017 2018 Revenue ‐ User Fees $17,641 $11,511 $17,206 $18,420 $13,029 $19,273 Expenses $75,145 $71,201 $83,600 $96,071 $76,967 $83,849 Recovery Rate 23% 16% 21% 19% 17% 23% SD 20 Contribution $30,353 $19,789 $10,601 $11,158 $15,657 $11,961 TOTAL Revenue $47,994 $31,300 $27,807 $29,578 $28,686 $31,234 Recovery Rate w/ SD20 64% 44% 33% 31% 37% 37% $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000

Recreation Programs ‐ Actuals

Types of services offered Aerobics, personal training, summer camps, sport camps, public skating, children & adult general recreation programs, sport programs, art programs, birthday parties, special events (ie. Kids Triathlon, Easter, Canada Day, Halloween etc)

• Programs occur in all major City owned facilities as well as schools and parks
• Expenses and revenue directly correlated, if an expense account is increased a correlating revenue account is also

increased

Budget Binder pg. 76‐79, GL Report Jan 22, 2019 2013 2014 2015 2016 2017 2018 Revenue $92,009 $104,956 $106,696 $103,006 $121,942 $125,355 Expenses $144,163 $155,047 $158,006 $143,240 $161,449 $157,512 Recovery Rate 64% 68% 68% 72% 76% 80% $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000

TRP Details

 TRP Cards issued to date:



Trail 6976



Fruitvale 1815



Montrose 638



Rospur (Area A) 32



Warfield 1046



Rossland 63



Area B 17



TOTAL 10,587

REVENUE

• TRP surcharges are on all programs & services offered through Parks & Recreation.
• Revenue from this program appears in various revenue GL accounts depending on service purchased.
• Revenue history:
• 2014: approximately $102,245
• 2015: approximately $63,175
• 2016: approximately $54,719.38
• 2017: approximately $52,999.80
• 2018: approximately $34,900 up to Aug 31, 2018
• Revenue from this source is reported out through the quarterly reporting process.

TRP History

• July 2009: Implementation began
• Sept‐Nov 2009: Warfield & Beaver Valley rejoin
• Dec 2009: Area B joins
• January 2014: Beaver Valley Withdraws
• March 2014: Warfield withdraws
• May 2014: Warfield reinstated
• Fall 2015: Warfield 5 year agreement, expires Dec

31, 2020

• Sept 2015: Beavery Valley re‐instated
• Jan 2016: Area B withdraws
• Sept 2016: five year agreement signed with BV
• Dec 2020: Warfield agreement expires
• Sept 2021: Beaver Valley agreement expires

Overall Operations Summary

Page 249 & 273

TALC TMC Leisure FH Parks 2018 Budget $504,250 $246,100 $102,000 $17,000 $8,000 2018 Actual $564,027 $291,025 $130,061 $19,273 $10,260 Variance 12% 18% 28% 13% 28% $‐ $100,000 $200,000 $300,000 $400,000 $500,000 $600,000

2018 Revenue

TALC TMC Leisure FH Parks Admin 2018 Budget $1,229,050 $1,162,900 $154,950 $89,900 $827,300 $188,900 2018 Actual $1,219,939 $1,268,039 $169,600 $83,850 $814,525 $161,511 Variance ‐1% 9% 9% ‐7% ‐2% ‐14% $(200,000) $‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000

2018 Expenditures

2019 PRIORITIES

• Succession planning management
• Aging Infrastructure Maintenance &

Repair

• Assessment management planning
• Old Library Space & Repurposing parts of

the TMC

• Aquatic staffing structure
• Skatepark landscaping & official launch
• Expenditure management & new

revenue options

• Capital Projects
• Grant preparedness
• Partnership Development

Our 2019 net operating investment in recreation services…

$1.00/day/person

(Trail Population – 7,681)

$.37/person/day

(Regional Pop – 20,834)

Supports people to live an active, healthy lifestyle Creates a community culture where people want to live Provides meaningful employment

• pportunities

Supports economic development Supports the healthy development

• f children &

families Shows what we value Supports the development

• f a healthy

community

Thank you – Questions?