Together...Our Students...Their Future Superintendent's Proposed - - PowerPoint PPT Presentation

Superintendent's Proposed FY20 Budget

January 28, 2019

Together...Our Students...Their Future

What Funding Trends Continue to Impact the Budget?

Student Enrollment

Factors Impacting School Allocations

Per Pupil Funding Amounts School Programs

One of Virginia’s Largest School Divisions

12th largest school division

• ut of the 132 public schools

districts in Virginia*

*As per latest published VDOE 2016 data.

Average Daily Membership (ADM) Trends as of March 31, 2018

6‐Year Revenue Variances

* Includes one‐time funds from the County.

Source FY 2015 Adopted FY 2016 Adopted FY 2017 Adopted FY 2018 Adopted FY 2019 Revised FY 2020 Preliminary Average for 6 Years

State

$4,995,700 4% $1,275,188 1% $5,105,197 4% $2,203,973 2% $8,432,639 6% $6,819,438 5% $4,805,356 4%

Federal

$204,056 2% $655,881 5% $585,046 4% $1,131,605 8% $25,983 0% $952,103 6% $592,446 4%

Local*

$835,000 1% $17,408 0% $7,042,568 6% $600,000 0% $3,547,901 3% ($250,000) 0% $1,965,480 2%

Local & State Fund Trends

Local Transfer Trend (All Funds)

Fiscal Year Local Funding Inc/Dec in Funding % Inc/Dec in Funding

2015 $116,415,339 $835,000 1% 2016 $116,432,747 $17,408 0% 2017 $123,475,315 $7,042,568 6% 2018 $124,075,315 $600,000 0% 2019 (Revised) $127,623,216 $3,547,901 3% 2020 (Preliminary) $127,373,216 ($250,000) (0%)

Average 6 Year Local Transfer Increase = 2%

Local Transfer as of 1/24/19

FY 2019 Local Transfer (Adopted Budget) $128,492,093 Less: One‐Time FY 2019 Local Transfer Funds ($250,000) Less: FY19 Addtl. Funding prior to State App. ($868,877) FY 2020 Preliminary Local Transfer $127,373,216

“In some ways clarifying a vision is easy. A more difficult challenge comes in facing current reality.”

‐Peter Senge

Balance of Student Needs Versus School Funding

Safety Accountability Mental Health SOQ Staffing Mandates Instructional Needs of Students Health Insurance/VRS Profile of a VA Graduate Support Services for Students Teacher Shortage/ Competitive Salaries Aging Facilities Federal Funding State Funding Local Funding

Federal Accountability Benchmarks ESSA Requirement Virginia’s Indicators (Measures) Academic achievement SOL reading and mathematics assessments Growth for elementary and middle schools Progress tables (value tables) Graduation rates Federal Graduation Indicator Progress in English Learners gaining proficiency in English ACCESS for ELs 2.0 assessment School quality or student success Chronic absenteeism

Together...

17 Elementary Schools (PK‐5) 7 Middle Schools 5 High Schools (9‐12) 1 Career & Technical Center 1 Alternative Learning Center

Operations & Facilities

26,578 Miles Buses Travel Daily 16,900 Meals Served Daily

• 3,193 FTEs (FY 2019 Budget)
• 1683 Teachers
• 13 Average Years of Experience
• 56% of Teaching Staff have Masters and/or Doctorate

Degrees

• 37 National Board Certified Teachers
• 82% of Staff Live in Spotsylvania County

Staff

• Division Teacher of the Year – Michelle Sanders,

BMS

• VBEA Al Roane Middle School Business Teacher of

the Year Award – Patricia Dye, NRMS

• Virginia Association of Marketing Educator

Teacher of the Year – Ellen Saunders, MHS

• VBODA Hall of Fame – Ken Lipscomb,

Posthumously Admitted

• University of Mary Washington's CEE Outstanding

Economic Educator of the Year – Malinda Hogan, RHS

• James Madison University’s Dr. Alice Hammel

Inclusion in Music Education Award – Corey Koch, MHS

Staff Achievements

66%

2018‐19 Full Accreditation Status

2014 2018 100%

11 Elementary 4 Middle 4 High 17 Elementary 7 Middle 5 High

85.99%

On‐Time Graduation Rates

2012 2018 91.24%

• All 29 Schools Fully Accredited
• NAMM’s Best Communities for Music Education – 2 years in a row
• All time Division‐High – On‐time Graduation 91.24%
• 100% of High Schools have met the Graduation Completion Index

(GCI) of 85 points for the state

• Advanced Diploma Studies Earned 54.32%
• Career & Technical Education Completers 889

Division‐Wide Achievements

Grants* & Community Support – Total Received $171,367

*Grants Awarded August 2018‐December 2018. Note: These funds do NOT include Title I , II, III, IV and Perkins annual grant funding, PTA/PTO Funding, or Business Partner Contributions and Donations.

• Partners In Education ‐ 480 Businesses & Organizations
• Spotsylvania Education Foundation
• SEED Grants (Teacher & Staff Professional Development Grants) $3,399
• IDEA Grants (Innovative Classroom/School Program Grants) $15,000
• Outside Organizations/Government Grants
• Department of Justice BAJ STOP Violence Program
• Community Foundation of the Rappahannock River Region
• VDOE Security Equipment Grant
• SweetFrog Technology Grant
• Virginia Agriculture in Classroom Grant
• NOAA BWET Year 1 Grant
• Mary Washington Hospital Grant
• Donors Choose
• Wal‐Mart Community Grant
• VDOE STEM Recruitment & Retention Incentive Award

Our Students...

• Exemplary High Performing

National Blue Ribbon School (CHES)

• VDOE Excellence Award (CHES)
• Blue Ribbon School – Highest

Honor for Music Department in the Commonwealth (MHS & SHS)

• W!SE Blue Star School

Designation (RHS)

School Achievements

• VDOE Distinguished Achievement

Award (RHS)

• 13th Annual Fredericksburg Regional

Spelling Bee Champion Samantha Ho, TMS and Runner‐Up Daniel Fordham, FMS – Participated in the 91st National Scripps National Spelling Bee

• YOVASO Youth Driver Safety

Competition State Winner (SHS)

• All‐State Band & Chorus (MHS)

School Achievements

Board of Education Distinguished Achievement Award Board of Education Distinguished Achievement Award

• State Runner‐Up – Girls Soccer

(CHS)

• VHSL Wells Fargo Academic

Cup Winner (MHS)

• State Champions One Act Play

& Forensics (MHS)

• State Champions – Baseball

(SHS)

• State Champions – Field

Hockey (ChHS)

School Achievements

Student Enrollment Trends

23,674 23,773 24,197

2008‐09 2013‐14 2018‐19

Our Students

White Black Hispanic Asian 2 or More

2013‐14 2008‐09 2018‐19

66% 20% 8% 3% 2.9% * 64% 19% 11% 3% 5.8% 54% 19% 17% 3% 7.2%

*2010

Our Students ‐ Another Perspective

White Minority

2013‐14 2008‐09 2018‐19

66% 34% 64% 36% 54% 46%

Our Students ‐ Yet Another Perspective

SPED Gifted ELs ECD

2013‐14 2008‐09 2018‐19

14% 7% 4% 22% 11% 11% 4% 35% 13% 11% 7% 39%

Students with Disabilities Enrollment Trend (7 Years)

English Learners (EL) Students

1,226 1,325 1,475

2015‐16 2016‐17 2017‐18

*As of 1/26/18.

“The problem is not who we serve, but how they are served.” ‐ Dr. Pedro Noguera

Equality Versus Equity

Demographic Trend Data for Dual Enrollment

Demographic Trend Data for IB

Three Year Trend Demographic Data for Career & Technical Education

Spotsylvania County Accreditation Three Year Trend Reporting Category Year English Math All 2018 84 81 2017 84 84 2016 83 83 Asian 2018 93 92 2017 93 93 2016 93 94

Spotsylvania County Accreditation Three Year Trend Reporting Category Year English Math Black 2018 74 75 2017 75 74 2016 75 74 ECD 2018 76 74 2017 75 76 2016 75 75

Spotsylvania County Accreditation Three Year Trend Reporting Category Year English Math EL 2018 95 91 2017 91 91 2016 92 86 Hispanic 2018 85 83 2017 86 86 2016 85 84

Spotsylvania County Accreditation Three Year Trend Reporting Category Year English Math SWD 2018 60 56 2017 60 62 2016 58 58 White 2018 86 84 2017 86 87 2016 86 85

Number of Students that Demonstrated Growth on SOL Test ‐ Three Year Trend Reporting Category Year English Math EL 2018 178 N/A 2017 139 N/A 2016 107 N/A SOL 2018 469 249 2017 378 373 2016 363 374

Number of Crisis and Threat Assessments Conducted Last School Year

Social Emotional Learning

Children need love, especially when they do not deserve it. ‐ Harold S. Hulbert In an effective classroom students should not only know what they are doing, they should also know why and how. ‐ Harry K. Wong Education is understanding relationships. ‐ George Washington Carver

Their Future...

Together, we prepare our students for their future.

SCPS Mission Statement

SCPS is a leading school division that inspires and empowers all students to become creative thinkers, problem solvers, and effective communicators by:

• Ensuring and engaging and supportive learning environment
• Providing a broad spectrum of innovative opportunities
• Building lasting partnerships with the community to educate
• ur students

SCPS Vision Statement

Student Centered Leadership Accountability Cultural Proficiency Excellence Effective Communication Teamwork Citizenship SCPS Core Values

Teaching & Learning

Prepare all students to be college and career ready.

FY 2014‐2019 Strategic Plan Goals Community Engagement & Partnerships

Family, students, staff and the entire community actively engage to seek resources and to develop opportunities that meet future educational challenges and workforce needs.

Organizational Climate & School Safety

The learning and working environment is safe, caring, healthy and values diversity.

Goal 1.0 Goal 3.0 Goal 2.0

Profile of a Virginia Graduate ‐ In Virginia, the Life Ready Individual

Content Knowledge

Community Engagement & Civic Responsibility

Workplace Skills Career Exploration

Critical Thinking, Creative thinking, Collaboration, Communication, and Citizenship

• Attains and is able to use

the knowledge and skills described in the Standards

• f Learning for Core

instruction areas (English, math, science, and history/social science), the arts, personal wellness, languages, and career & Technical education programs.

• Attains and demonstrates

the knowledge and skills necessary to transition to and achieve in a global society and be prepared for life beyond high school graduation.

• Explore multiple subject

areas that reflect personal interests and abilities.

• Attains and

demonstrates productive work ethic, professionalism, and personal responsibility.

• Communicates

effectively in a variety

• f ways, and to a variety
• f audiences to interact

with individuals and within groups.

• Demonstrates

workplace skills including collaboration, communication, creativity, critical thinking, problem solving, and responsible citizenship.

• Makes connections and is

involved in the community through civic

• pportunities.
• Demonstrates integrity,

maintains personal health and wellness, and shows respect for others.

• Shows respect for

diversity of individuals, groups, and cultures in words and actions.

• Understands and

demonstrates citizenship by participating in community and government decision‐ making.

• Understands knowledge,

skills and abilities sought by employers for career

• pportunities.
• Aligns knowledge, skills,

and abilities with personal interests to identify career

• pportunities.
• Sets goals for career,

school and life and has knowledge of a variety of pathways, coursework, and/or requirements to achieve goals.

• Develops skills to align to

current workplace needs, and that adapt to evolving job opportunities.

• Applies skills and

knowledge by participating in workplace experiences.

• Career & Technical Education/SCTC
• SPED Programs Gateway & Courthouse Academy
• Advanced Placement & Dual Enrollment Courses
• Advanced Placement Capstone
• Commonwealth Governor’s School
• International Baccalaureate
• STEM Courses/Academics
• JROTC
• Visual and Performing Arts

Special Programs and Future Career/Workforce Readiness Pathways

• Variety of devices are utilized daily throughout our school division (ex. Laptops,

Chromebooks, iPads, Tablets, Desktops)

• Average approximately 2:1 ratio for devices
• Enables teachers to personalize and

differentiate instruction for their students

• Devices were provide to make future

ready libraries to promote college and career readiness

• Libraries received an Interactive table,

SmartBoard, and Chromebooks or laptops

• Skills such as collaboration, computational thinking, and coding skills are promoted

beginning at the elementary level

Instructional Technology Access and Integration

Instructional Technology Access and Integration 2017 2018 2019* Number of Mobile Devices 15,399 17,241 18,113 Division Enrollment 23,584 23,814 23,749 Percentage 65% 72% 76%

*As of 1/28/19

FY 2020 Budget Priorities

Increasing Student Learning and Achievement

Budget Priorities

Supporting safe, engaging, and equitable learning environments Attracting, Retaining, and Investing in High Quality Teachers & Staff

Attracting, Retaining, and Investing in Our Staff

Size of Teacher Workforce and Student Population

Source: University of Virginia ‐ Curry School and Batten School.

• Shrinking teacher pipeline
• Teacher turnover
• Compensation in comparison to college/university debt
• School climate and working conditions
• Lack of robust mentoring programs and support for

novice teachers Conditions Contributing to the Shortage

Reference: VDOE: Preliminary Report from the Advisory Committee on Teacher Shortages, October 2017

Instructional Pay Increases Have Slowed Considerably Since FY 2009

* All instructional positions include classroom teachers, guidance counselors, librarians, principals, and assistant principals. Note: Average instructional pay would have been $62,000 in 2017 if grown at the rate of VA wage inflation since FY2009. Source: Superintendent’s Annual Report.

State Pay Raise Trends

FY 2014 ‐ 2016 1.5% FY 2016 ‐ 2018 2% FY 2018 ‐ 2020 5%

The State’s proposed 5% pay raise in FY 2020 covers years 2019 and 2020 and it is the highest pay raise in the past 15 years. The State’s contribution for the 5% pay raise is approximately $4.6 million.

FY19 Teacher Salary Comparison Data ‐ Step 0 (Bachelor’s Degree)

Rank Division Name Membership Teacher Salary 1 Fairfax County 183,933 $50,000 2 Prince William County 88,871 $47,724 3 Loudoun County 80,167 $50,171 4 Virginia Beach City 67,052 $45,759 5 Chesterfield County 60,227 $44,700 6 Henrico County 50,353 $44,660 7 Chesapeake City 39,689 $44,140 8 Stafford County 28,475 $44,075 9 Norfolk City 28,072 $44,000 10 Newport News 26,929 $44,535 11 Arlington County 25,846 $48,228 12 Spotsylvania County 23,235 $42,314

Source: VEA‐ 2018‐2019 Salary Study for Teachers

12 Largest Divisions in the Commonwealth

• f Virginia based
• n 2017‐2018

End‐of‐the Year Student Membership

FY19 Teacher Salary Comparison Data ‐ Step 0 (Bachelor’s Degree)

Source: VEA‐ 2018‐2019 Salary Study for Teachers

13‐24 Largest Divisions in the Commonwealth

• f Virginia based
• n 2017‐2018

End‐of‐the Year Student Membership Rank Division Name Membership Teacher Salary 13 Richmond City 22,952 47,341 14 Hampton City 19,013 44,600 15 Hanover County 17,613 44,624 16 Alexandria City 14,987 48,894 17 Suffolk City 13,783 42,677 18 Roanoke City 13,778 40,073 19 Albemarle 13,510 46,321 20 Portsmouth 13,476 44,494 21 Frederick County 13,343 42,000 22 Roanoke County 12,822 38,971 23 York County 12,609 42,942 24 Williamsburg/JCC 11,420 43,000

Employee Pay Increase Trend FY Pay Increases 2015 Step & 1% Pay Increase for All 2016 3% Pay Increase for All 2017 2% Pay Increase for All 2018 2% Pay Increase for All 2019 4% Pay Increase for All ‐ Except Administrators 2% Pay Increase 2020 5% Pay Increase for All

Recommended Compensation & Related Increases

Description Costs 5% Pay Raise for all Employees‐No Health Insurance Increase $9,120,296 Evergreen Study Implementation ‐ Year 2 of 3 $522,087 5% Increase in Academic and Athletic Stipends $101,200 $10 Increase in the Substitute Rate $299,036 Custodian Hourly Rate Increase from $10 to $11.50 $219,566 Teacher Hourly Rate Increase from $25 to $30 $39,846 Employee Tuition Reimbursement $500,000 Subtotal $10,762,031

Increasing Student Learning and Achievement

Teacher Comments Requesting Division Support: Coaching Needs

While Liaisons were a good start, there is no way one person can effectively and properly represent a large group while holding another job.

We need more personalized professional development.

One of our greatest challenges is equipping and training our teachers to meet those diverse needs

• f students.

Coaches are stretched between schools, making their impact less effective.

Principal Comments Requesting Division Support: Coaching Needs

We need Division Level Content Leaders to support schools ‐ liaisons are asked to do too much.

We need continued support in coaching teachers and staff.

Having better access to coaches would benefit our staff. We request access to content coaches when we need to support teachers.

Principal Comments Requesting Division Support: Mental Health Needs

Student behavior and supports for PBIS, and strengthening Tier 1 behavior supports and classroom management plans are a challenge.

We need a full‐ time social worker. We need to provide early intervention for the increase in challenging behavior.

Although our student population is small, our demands are large in regards to children who are in need of supports.

Data From Principals

• 27/29 school sites requested support for mental

health needs

• 15/29 sites requested additional coaching

support to move instruction and provide professional learning

School Counselor to Student Ratios SCPS Number of School Counselors Per Level Average Students per School Counselor Elementary Schools 20 534:1 Middle Schools 14 397:1 High Schools 23 323:1 All Schools 57 416:1

ES SOQ = 1:500 MS SOQ = 1:400 HS SOQ = 1:350

Chronic Absenteeism Benchmark Federal Requirement 9% Virginia Requirement 15% or lower

FY20 Student Support Staffing Investments

14 School Counselors $924,480 10 English Learner Teachers $660,342 24 General Education Teachers $1,584,823 6 Lead Content Teachers $431,063 14 School Social Workers $1,087,184 7 Middle School Safety and Security Officers $262,010 20 Elementary Paraeducators $710,456 18 Special Education Teachers $1,188,617 20 Special Education Paraeducators $710,456 5 Admin Interns $388,280 138 School and Student Support Staffing Investments $7,947,711

FY20 Additional School Division Support Staffing Investments

1 Middle School Head Custodian $48,720 1 High School Clinical Assistant Floater $32,556 1 Special Education Bus Routing Analyst $64,988 2 Special Education Bus Drivers ‐ 5 hours $55,712 1 IT Technology Engineer ‐ GPS/VOIP $103,786 1 IT Technology Field Tech ‐ increase in devices $64,988 1 Supervisor of Student Discipline $132,581 1 Finance IT Programmer (Hourly Position Reallocation) $32,693 1 Coordinator of Safety and Security $87,810 1 Transportation Communications Specialist $45,474 11 Additional School Division Support Staffing Investments $669,308

School Based Allocations Level FY19 FY20 Increase Elementary $ 932,327 $ 1,054,850 $ 122,523 Middle $ 692,917 $ 752,087 $ 59,170 High $ 1,103,646 $ 1,244,062 $ 140,416 Total $ 2,728,890 $ 3,051,000 $ 322,110

FY20 Budget priority was to restore site based non‐compensation allocations based on student enrollment as 10/1/18 and per pupil budget formulary.

Supporting Safe, Engaging, and Equitable Learning Environments

Instructional Technology and Security Enhancements

• Instructional Technology Engineer for

GPS/VOIP Systems

• Instructional Technology Field Tech

Additional Safety and Security Investments

• Middle School SSO

positions

• Coordinator of Security

Access Control

• School Entrance

Upgrades/Enhancements

• Supervisor of Student

Discipline

.

Additional school and student support investments

• High School Band Allocations: Travel and

Uniform support

• Increased Athletic Transportation

Allocation

• Continued Support for Activity Bus Pilot
• SPED Transportation Router and

Communication Specialist/Dispatcher

• Expansion of Cafeteria Monitor support at

Elementary Schools

.

FY 2020 Budget Revenues and Proposed Expenditures

FY 2020 Budget All Funds

Fund FY 2020 Proposed Budget %

• f Budget

Governor School $ 2,163,123 0.62% Detention Center $ 1,113,536 0.32% Food Services $ 12,341,528 3.52% Adult Education $ 775,731 0.22% Operating $ 302,130,690 86.24% Fleet Services $ 2,912,722 0.83% CIP $ 28,904,696 8.25% Grand Total $ 350,342,026 100.00%

FY 2020 Budget Revenues by Source (Less CIP)

Revenue By Source FY 2020 Preliminary Revenues %

• f Budget

Fund Balance $ 1,394,349 0.43% State $ 149,900,472 46.63% Local $ 127,373,216 39.63% Federal $ 16,973,324 5.28% Other $ 13,445,038 4.18% Gap (At 1/28/19) $ 12,350,931 3.85% Grand Total $ 321,437,330 100.00%

FY 2020 Budget by Category ‐ All Funds

Category FY 2020 Proposed Budget %

• f Budget

Instruction $ 214,135,870 61.13% Administration $ 11,578,395 3.30% Transportation $ 22,655,627 6.47% Maintenance $ 22,145,969 6.32% Food Service $ 12,341,528 3.52% CIP $ 28,904,696 8.25% Technology $ 10,730,580 3.06% Debt Service $ 27,849,361 7.95% Grand Total $ 350,342,026 100.00%

FY 2020 Budget by Category (Less CIP)

Category FY 2020 Preliminary Budget %

• f Budget

Instruction $ 214,135,870 66.62% Administration $ 11,578,395 3.60% Transportation $ 22,655,627 7.05% Maintenance $ 22,145,969 6.89% Food Service $ 12,341,528 3.84% Technology $ 10,730,580 3.34% Debt Service $ 27,849,361 8.66% Grand Total $ 321,437,330 100.00%

FY 2020 Budget by Category (Less CIP & Debt Service)

Category FY 2020 Preliminary Budget %

• f Budget

Instruction $ 214,135,870 72.94% Administration $ 11,578,395 3.95% Transportation $ 22,655,627 7.72% Maintenance $ 22,145,969 7.54% Food Service $ 12,341,528 4.20% Technology $ 10,730,580 3.65% Grand Total $ 293,587,969 100.00%

FY 2020 Operating Budget Funding Gap (Less CIP) Budget Amount Preliminary Revenues $309,086,399 Projected Expenditures ($321,437,330) Preliminary Budget Gap (at 1/28/19) ($12,350,931)

“Do not let what you can’t do interfere with what you can do.”

‐ John Wooden

• January 30, 2019 at 6:30 pm – School Board Budget Work

Session

• February 4, 2019 at 6:30 pm ‐ School Board Budget Public

Hearing/Budget Work Session

• February 11, 2019 at 6:30 pm ‐ School Board Approves Budget
• TBD ‐ School Board Presents to BOS
• March 12, 2019 at 6:00 pm ‐ School Board Joint Work Session

with BOS

• March 26, 2019 at 6:30 pm ‐ BOS Budget Public Hearing at MHS
• April 11, 2019 at 6:00 pm ‐ BOS Adopt Budget & Tax Rates
• April 15, 2019 at 6:30 pm ‐ School Board Adopts Budget

FY 2020 Budget Calendar Dates