Together, we prepare our students for their future. Please review - - PowerPoint PPT Presentation

Together, we prepare our students for their future.

Please review this presentation before attending your assigned orientation date. Use the red hyperlinks for more detailed information. You will be expected to have decisions made regarding benefit elections before the

• rientation. If you have questions, please contact Anne Sexton at 540-834-2500
• ext. 1500 or email asexton@spotsylvania.k12.va.us

Please bring fully completed forms to the orientation. We do require all dependents DOB and SS#’s

(If you do not have access to a printer you must contact the Office of Human Resources prior to the orientation date) Required Benefit Forms: Instructions and examples are provided in this presentation



Anthem Medical Enrollment/Waiver Form



Dental Enrollment/Waiver Form



VRS new Member Enrollment Form (complete even if you have previous VRS service)



Designation of Beneficiary Form VRS-2



Optional Group Life Enrollment/Waiver Form VRS-39



Mark III New Hire Information Sheet



Medical, Vision & Prescription Drug

 Dental Insurance 

Short-term Disability/Long-term Disability



Virginia Retirement System



Group Life Insurance



Supplemental Insurance Products – Mark III

›

Flex Spending Accounts

›

• Misc. Insurance Plan



FICA



Sick Leave Days (1 per month)



2 Personal Leave Days



Annual Leave (most 12 month employees only)

• Plan year starts 10/1/2018 Refer to rates and

summary of benefits for 2018-2019

• You must enroll/waive within 30 days of your hire

date

• For approved qualifying mid‐year event, you are

permitted to make a change to your health insurance plan outside of open enrollment as long as it is within 30 Days of the event

Anthem BlueCross Blue Shield plans offered: Information below for 2018-2019 year starts 10/1/2018

 KeyCare Expanded  KeyCare 500

› employee only, employee + child, employee + spouse,

family shared, family

Refer to Summary of Benefits for comparison

Anthem Blue Cross Blue Shield employee only, employee + child, employee + spouse, family shared, family

Refer to Plan Details Employees may choose the level of benefits—medical and dental, medical only, or dental only.

Hired (start date) and healthcare election made during the pay periods as follows:- Hired 12/2/18-1/5/19 – insurance will start February 1 Hired 1/6/19-2/9/19 – insurance will start March 1 Hired 2/10/19-3/9/19 – insurance will start April 1 Hired 3/10/19-4/13/19 – insurance will start May 1 Hired 4/14/19-5/11/19 – insurance will start June 1 Hired 5/12/19-6/8/19 – insurance will start July 1 Hired 6/9/19-6/30/19 – insurance will start August 1 Hired 7/1/19-7/13/19 – insurance will start September 1 If you are hired within a certain pay period, but do not make your healthcare election until the following pay period, the start date will be as detailed for the following pay period – not the pay period that you were hired. Example: Hired 1/6/19-2/9/19, healthcare election made on 2/11/19 – your insurance will start on April 1 Qualifying Mid-Year Event:

Any changes to healthcare approved as a Qualifying Mid-Year event must be processed before payroll closes for the month if the change is to be effective the 1st of the following month Example: Married 2/11 – 30 days to add spouse to healthcare To add spouse with cover effective 3/1 – must have all documents by 2/9 (close of payroll) Documents received after 2/9 cover will be effective 4/1

Circle child or spouse

Enter date

Enter hire date

Sign/date to enroll Enter premium

Enter dependent information Select plan and coverage tier Employee information

must have SS#

Part A Part B Part D Part C

Part A Part D

Eligibility

 Completed one year of contracted employment  Regular full-time or part-time employees of SCPS  Actively at work in a contracted position:

› at least 5 hours per day and no less than 175 days per

year for a full-time employee; or

› Less than 5 hours per day and no less than 175 days per

year for a part-time employee

 Partial/full income replacement depending on months of

service Note: Employee paid short term disability is provided by Mark III – see later slide for details

 Full-time (contracted more than 5 hours or more a

day) employees are eligible to participate in VRS

 All employees contribute 5% of annual salary  SCPS contributes amount governed by the Virginia

General Assembly

 3 plans under the VRS plan details › Plan 1- membership date is before July 1, 2010, and you

were vested as of January 1, 2013

› Plan 2 - membership date is on or after July 1, 2010, but

before January 1, 2014

› Hybrid Plan – membership date is on or after January 1,

2014

 Plan 1 and Plan 2 members are under a defined

benefit plan

 VRS manages the investments/risks  Under this plan, your retirement benefit is based

• n your age, service credit and average final

compensation at retirement using a formula.

 Hybrid Plan – consists of 2 components total 5%

mandatory contribution of annual salary spilt:-

› Defined Benefit (4%)– VRS manages investment/risk › Defined Contribution (1%)- Member (employee)

manages the investment/risk.

 VRS contracted with ICMA-RC to provide record keeping services for this component. Investment options available from ICMA-RC  New members to the VRS will be automatically enrolled in the Hybrid plan. Expect to receive a letter from ICMA- RC after you are enrolled. ICMA-RC will provide details

• f how to login to your account to manage your

investment and contribution options

 Hybrid Members may add additional voluntary

contributions

› Up to an additional 4% of annual salary › May contribute in 0.5% increments on quarterly basis › SCPS must match each 0.5% voluntary employee

contribution with a 0.25% contribution

› Maximum employee voluntary contribution is 4% and

maximum SCPS contribution is 2.5%

 Go to www.VARETIRE.org for details of the

Hybrid Plan

Sign and date when printed

 SCPS pays premium – underwritten by Minnesota

Life Insurance Company

 Benefit is 2 times your annual salary (rounded up

to next thousand) for death by natural causes

 Benefits is 4 times your annual salary (rounded up

to next thousand) for accidental death

 A dismemberment protection is also included  Certificate of Insurance

 Employee pays premium – can cover self, spouse and/or

child(ren)

 Benefit options are 1, 2, 3 or 4 times your rounded

annual salary

 Spouse and/or children coverage elections are based on

the option the employee selects

 Guaranteed coverage for employee if applied for within

31 days of hire.

 Spouse must complete Evidence of Insurability for all

• ptions above 1.

 To calculate cost and for more information go to VRS Life

Insurance page or review the rates in the booklet in the form section of the orientation

If electing coverage complete

Section 1: Employee Information

Employer code use 40188 all employees EXCEPT Regular Cafeteria, Custodian, Maintenance or Transportation use 55588 Section 2: select who you want to enroll Section 3: complete only if you are electing to enroll spouse and/or child(ren) Section 4: Sign & Date

• Complete the Evidence of

Insurability Form only if you elected to enroll a spouse and either option 2,3 or 4. The information requested relates to your spouse

If waiving coverage complete

Section 1: Employee information Section 5: sign/date

Order of Precedence: You may choose the order established by law to provide payment of your benefits or you may designate specific beneficiaries to receive your benefits in the event of your death. The order of precedence is as follows:

• To your spouse;
• If no surviving spouse, to your natural or legally adopted children and

descendents of your deceased natural or legally adopted children;

• If none of the above, to your parents equally or to the surviving

parent;

• If none of the above, to the duly appointed executor or administrator
• f your estate;
• If none of the above, to your next of kin under the laws of the state

where you reside at the time of your death.

See next slide for example of the VRS-2 Beneficiary Form

Everyone complete Part A If you agree to the Order of Precedence check the top box in Part B. It is not necessary to list the names of your beneficiaries If you do not agree with Order of Precedence check bottom box in Part B and complete the section to list all your beneficiaries.

If you agree to the Order of Precedence check the top box in Part C. It is not necessary to list the names

• f your beneficiaries

If you do not agree with Order of Precedence check bottom box in Part C and complete the section to list all your beneficiaries Everyone sign Part D and complete Box 7

 Hybrid Plan members will also need to complete

a designation of beneficiary for the Defined Contribution Account

 You will receive a letter from ICMA-RC, which will

contain information regarding your online account. Once you login to your account, you will be able to complete the beneficiary form online.



Employee paid Pre-Tax and After-Tax benefit plans are available through Mark III

› If you are interested in learning about the benefits visit Mark III Plan

Details to watch a video on the options available. If you have questions after viewing the videos, please contact enrollment specialist Cheryl Bradley, at 800-532-1044 ext. 202

 You have 30 days from the date of your hire to enroll in the benefits. To

enroll contact enrollment specialist Cheryl Bradley, at 800-532-1044 ext. 202

› All voluntary products will be offered on a GUARANTEED ISSUE (if

enrolled within 30 days of hire) Including Texas Whole Life. This means there are no health questions required to obtain certain levels of coverage.

› If you do not contact Mark III to enroll within 30 days of your hire date

you must wait until the next annual enrollment to sign up and the Guaranteed Issue may not be available and some products will have limitations

A 403(b) plan is a retirement plan for specific employees of public schools, tax-exempt

• rganizations and certain ministers. These plans

can invest in either annuities or mutual funds. A 403(b) plan is another name for a tax- sheltered annuity (TSA) plan. Please see the list of approved vendors.

Contact Anne Sexton Benefits Specialist asexton@spotsylvania.k12.va.us

“Together, we prepare our students for their future.”