[PPT] - THE STATE OF THE BUFFALO STATE COLLEGE BUDGET College Senate PowerPoint Presentation

SLIDE 1

SLIDE 2

THE STATE OF THE BUFFALO STATE COLLEGE BUDGET

College Senate Meeting February 8, 2019

SLIDE 3

Presentation Overview

Mission, Vision, Values, Strategic Plan
New York State and SUNY Budget Context
State of the Campus
Future Planning: Launching the Strategic Resource Planning

Process (SRPP)

Next Steps

SLIDE 4

Mission, Vision, Values

Mission

Buffalo State is a diverse and inclusive college committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. Our mission is to empower students to succeed and to inspire a lifelong passion for learning. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment.

Vision

Buffalo State College will be a nationally recognized leader in public higher education known for its caring and rigorous academic environment where lives are transformed through education; the intellectual and creative accomplishments of its faculty, staff, students, and alumni; its cross-culturally competent community dedicated to developing leaders for an increasingly global society.

Values

We, the Buffalo State community, are committed to: – actively facilitating access to public higher education; – excellent learning experiences in and out of the classroom; – being student centered; – the rigors, joys, and fulfillment of intellectual discovery; – engagement, applied learning, and partnerships with the community; – social responsibility; – respect for diversity and individual differences; – supportive and collegial relationships; –

pportunities for individuals to realize their full potential.

Source: About Buffalo State

SLIDE 5

Strategic Goals

Goal 1: Provide an Excellent Education Inside and Outside the Classroom

– Create Engaging and Distinctive Academic Programming – Enhance Academic Support Services – Strengthen and Diversify the Faculty – Support Staff Development

Goal 2: Continue to Create an Engaged Community

– Recruit New Students for Undergraduate and Graduate Programs – Provide an Outstanding On-Campus Student Experience – Support an Engaging Cocurricular Program – Serve as an Anchor Institution – Safeguard Our Physical and Human Resources

Goal 3: Enhance Institutional Effectiveness

– Tell Our Story Externally – Promote Fiscal Transparency – Ensure Data Integrity – Enhance Culture of Continuous Improvement – Foster Sustainability

Goal 4: Provide Appropriate Resources Necessary to Succeed

– Address Aging Facilities – Seek Increased Funding – Tie Development Targets to Strategic Priorities – Reduce Ancillary Costs to Students

Source: Buffalo State Strategic Plan

SLIDE 6

New York State and SUNY Budget Context

SLIDE 7

2019/20 New York State Budget Timeline

2019/20 NYS Budget “Call Letter” 2019/20 Budget Request to Board for Approval

September/ October November/ December

February

30-Day Adjustments

March

One House Bills More Advocacy 2019/20 Enacted Budget Budget Testimony 2019-/20 Executive Budget

April 1 We are here

Finalizing Budget Request

January

Advocacy Advocacy Advocacy Negotiations Even More Advocacy

Source: State University of New York

SLIDE 8

2019/20 Executive Budget Summary Operating Funds

State-Operated Campuses

$1,922.7M in Tuition Spending Authority (including Pooled Offset)

(No Change)

1,762.1M in Indirect Tax Support (+$41.1M from Prior Year)
708.0M in Direct Tax Support (No Change)
18.0M for Investment Fund (No Change)
4.0M for Open Education Resources (No Change)

Good News: The Executive Budget provides for a mechanism to accelerate a one-time infusion of State cash to mitigate the impact of extraordinary costs in 2018/19

Source: State University of New York

SLIDE 9

2019/20 Executive Budget Summary Operating Funds

University–wide Programs

$142.5M for University wide Programs ($16.5M Reduction)
($5.4M): Additional Educational Opportunity Program (EOP) support (Reduction)
(5.0M): Additional Educational Opportunity Center (EOC) support (Reduction)
(2.0M): Additional ATTAIN (Elimination)
(1.5M): Additional Small Business Development Center (SBDC) (Reduction)
(0.6M): Graduate Diversity Fellowships (Reduction)
(0.6M): Mental Health Services / Telecounseling Network (Elimination)
(0.5M): Cord Blood Center (Reduction)
(0.3M): Stony Brook Center for Italian Studies (Elimination)
(0.3M): Cornell Veterinary College (Reduction)
(0.2M): Cornell Center in Buffalo (Elimination)
(0.1M): Benjamin Center (Elimination)
(0.1M): ESF Chestnut (Elimination)
(0.1M): Stony Brook Algonquian Language Revitalization (Elimination)

Source: State University of New York

SLIDE 10

2019/20 Executive Budget Summary Operating Funds

Primary Legislative Items

Procurement Review: Contracts in excess of

$250K must be pre-audited by OSC, AG, and OIG

30 days to review or the contract is approved
Enacting Dream Act:
Students without lawful immigration status

are still eligible for Excelsior, TAP

Source: State University of New York

SLIDE 11

Executive Budget Summary Capital Funds

State–Operated Campuses

$550M for critical

maintenance

$164M pay as you go

funding for Facilities and Operations

$50M pay as you go

Residence Hall Program

All SUNY Institutions

Procurement Review: Contracts

in excess of $250K must be reviewed by OSC. OSC has 30 days to review or the contract is approved.

$55M for NY-SUNY 2020 grants
$325M for Urban Development

Corporation for the High Technology Innovation and Economic Development Infrastructure Program

Source: State University of New York

SLIDE 12

State of the Campus:

February 2019 Update

SLIDE 13

Campus Financial Profile: Four Levels of Activity

Buffalo State All Funds Buffalo State and Affiliated Entities

Operating Activity Unrestricted State Funds FSA, Campus House, Child Care Center, Alumni Association, BPAC

* Buffalo State College Alumni Association, Burchfield Penney Art Center,

Campus House, Child Care Center, Faculty Student Association, United Student Government

Components Unrestricted State Funds Operating Activity All Funds Buffalo State and Affiliated Entities

State Operating Budget

State Tax Support
Tuition

✓ ✓ ✓ ✓ Income Fund Reimbursable (IFR): Other Revenue ✓ ✓ ✓ ✓ State University Tuition Reimbursable (SUTRA): Summer, J-Term ✓ ✓ ✓ ✓ State U-Wide ✓ ✓ ✓ IFR: Broad-Based Fees: Restricted ✓ ✓ ✓ State University Tuition Reimbursable (SUTRA): Contract/OAP ✓ ✓ ✓ Dormitory Income Fund Reimbursable (DIFR): Restricted ✓ ✓ ✓ Research Foundation – Indirect Cost Recovery ✓ ✓ ✓ Buffalo State College Foundation Operating Activities ✓ ✓ ✓ Buffalo State College Foundation Housing Corporation: Restricted ✓ ✓ ✓ Buffalo State College Foundation Non- Operating Activities ✓ ✓ Research Foundation – Sponsored Activity: Restricted ✓ ✓ Capital Budget Activities ✓ ✓ IFR: ITEC ✓ ✓ Affiliated Entities* ✓

Source: Buffalo State Comptroller’s Office

SLIDE 14

Unrestricted State Funds Operating Activities: 2017-18

State $82.8M 90%

IFR $5.0M 5.5% SUTRA $4.0M 4.5%

Revenue

Unrestricted Operating Revenues 2017-18: $91.8M

Source: Buffalo State Comptroller’s Office

SLIDE 15

Unrestricted State Funds Operating Activities: 2017-18

Personal service $68.2M 74%

Temporary service $8.1M 9% Employee benefits $1.0M 1% Supplies $1.5M 2% Travel $0.6M 1% Contractual services $4.0M 4% Equipment and maintenance $0.8M 1% Library $0.5M 0% Student aid/tuition waivers $4.6M 5% Utilities $2.6M 3% Recharges

$0.2M

0%

Expenses by Type

Instruction $41.5M 45.1%

Research and training $0.3M 0.3% Academic support $8.9M 10% Student services $6.3M 7% Institutional support $16.6M 18% Operating and maintenance $13.3M 14.5% Scholarships and fellowships $3.9M 4% Public service $1.4M 1.5%

Expenses by Function

Expenses by Function 2017-18: $92M Expenses by Type 2017-18: $92M

Source: Buffalo State Comptroller’s Office

SLIDE 16

Unrestricted and Restricted Operating Activities: 2017-18

State $126.4M 90%

BSCF Unrestricted $0.8M .5% BSCF Restricted $3.1M 2.2% BSCF Agency $1.9M 1% Housing Corporation $4.7M 3% Research Foundation Indirect Cost Recovery $4.2M 3%

Revenue

Operating Revenues 2017-18 $141M

Source: Buffalo State Comptroller’s Office

State funds exclude ITEC

SLIDE 17

Unrestricted and Restricted Operating Activities: 2017-18

Personal service $76.4M 54%

Temporary service $10.8M 8% Employee benefits $5.7M 4% Supplies $3.5M 2% Travel $2.7M 2% Contractual services $11.9M 8% Equipment and maintenance $3.6M 2.5% Library $1.1M .8%%

Student aid/tuition waivers $10.2M 7%

Utilities $3.7M 3% Debt service and other (residence halls) $9.3M 7% Overheads $3.4M 2% Recharges

$0.1M

0%

Expenses by Type

Expenses by Type 2017-18 $142M Instruction $43.9M 31%

Research and training $0.6M .4% Academic support $9.0M 6% Student services $7.5M 5% Institutional support $25.5M 18% Operating and maintenance $14.3M 10% Scholarships and fellowships $9.7M 7% Public service $1.9M 1% Auxiliary enterprises $26.6M 19% BSCF $3.3M 2%

Expenses by Function

Expenses by Function 2017-18 $142M

Source: Buffalo State Comptroller’s Office

SLIDE 18

Buffalo State History of State Tax and Tuition Revenues

45% 41% 36% 32% 28% 29% 29% 28% 28% 27% 26% 55% 59% 64% 68% 72% 71% 71% 72% 72% 73% 74% $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100

Millions

State and Other Support Tuition and Other Revenues

Source: Buffalo State Budget Office

Pre-Recession

Budget Cuts SUNY Rational Tuition Policy Unfunded Negotiated Salary Increases

SLIDE 19

Trends: Enrollment, Tuition, Faculty, Staff

Enrollment: 9,516

13%

Tuition Revenue: $62.6M +20% Faculty FTE: 521 +1%

9,000 10,000 11,000 12,000 13,000 14,000 15,000

Enrollment Tuition Faculty FTE Staff FTE

Excludes ITEC Staff FTE: 941 +14%

Enrollment

Tuition Revenue: $49.8M Staff FTE: 807 Faculty FTE: 516 Enrollment: 11,006 Source: Buffalo State Institutional Research, Buffalo State Comptroller

SLIDE 20

Academic Affairs

Budget Rebalancing (2016-2018)

Total budget cut $3,845,814
51.5 FTE
OTPS cut $69,000

Faculty/Staff Searches (2018-2019)

17 Faculty Searches
5 Staff Searches

SLIDE 21

Emerging Issues for Consideration: 2018-19

Enrollment shortfall: Impact of $3.3M

▪ Tuition: $2M ▪ Housing: $600K ▪ Fees: $700K

Center for the Development of Human Services

▪ $7.3M+

Resolving structural budget deficits of $4M

▪ SUTRA: $900K ▪ DIFR: $1.5M ▪ RF Indirect Cost Recovery: $1.6M

Source: Buffalo State 2018-19 Financial Plan

SLIDE 22

State All-Funds Cash and Reserves Projected Through 2019/20

13 8 19 12 32 20 20 8 $5 $10 $15 $20 $25 $30 $35 $40

2016-17 2017-18 2018-19 2019-20

Millions

Restricted Unrestricted Total Cash Balances Unrestricted College Central Reserves

Source: Buffalo State Comptroller’s Office

Unrestricted Central Reserves are 8%

f our State

Funds Budget.

SLIDE 23

All Funds Financial Capacity 2011/12 – 2020/21: Operating Sources and Uses

$135.1M $144.5M $130.1M $147.1M

$120,000,000 $125,000,000 $130,000,000 $135,000,000 $140,000,000 $145,000,000 $150,000,000 $155,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21

Sources Uses

Source: Buffalo State Comptroller’s Office

SLIDE 24

Assumptions for All Funds Financial Capacity 2011/12 – 2020/21: Operating Sources and Uses

Tuition rate increases: Personnel cost increases:

Year Undergraduate Graduate 2018-19 $100 $200 2019-20 $100 $110 2020-21 $100 $110 2018-19 Collective bargaining current and retro payments 2019-20 Collective bargaining current and retro payments 2020-21 Collective bargaining current year payouts

$7M budget rebalancing

is accomplished

Enrollment is equivalent

to fall 2018

No new money for

scholarships

No new money for OTPS

SLIDE 25

Unrestricted State Funds Budget Projections

(in Millions)

17-18 Budget 17-18 Final 17-18 Variance 18-19 Budget 18-19 Current Projection 18-19 Variance 19-20 Planned Budget (Nov. 2017)

SOURCES Tuition & Other Revenue

58.8 58.6 (.17) 60.3 58.3 (1.9) 61.2

State Tax Support

24.1 24.1

24.1

24.1

24.1

Summer Session Revenue

3.9 4.0 .16 4.0 4.1 .08 4.2

Unrestricted IFR Revenue

4.8 5.0 .23 4.8 4.8

4.8

TOTAL SOURCES

$91.6 $91.7 .22 $93.2 $91.3 $(1.9) $94.3

USES Projected Base Budget

86.6 83 (3.7) 84.2 84.0 (.40) 84.4

Negotiated Salary Costs

5.4 1.6 (3.8) 5.7 6.1 .46 2.2

Summer Session Budget

5.0 4.8 (.16) 4.8 5.0 .25 5.3

Unrestricted IFR Budget

2.3 2.7 .32 2.4 2.4

2.4

TOTAL USES

$99.3 $92.0 $(7.3) $97.1 $97.3 $.31 $94.3

NET RESULTS

$(7.8M) $(.21M) $7.5M $(3.8M) $(6M) $(2.2M) ($0M)

Source: Buffalo State Comptroller’s Office

SLIDE 26

Change in Unrestricted State Reserves, 2018-19

Source: Buffalo State Comptroller’s Office

College Central Reserves as of June 30, 2018 $16.9M Projected Unrestricted Operating Loss (6.0M) Voice over Internet Protocol (VoIP) (1.3M) Projected Central Reserves as of June 30, 2019 $9.6M

SLIDE 27

Summary of Financial Capacity

State tax support is flat, similar to other campuses across

the U.S.

We are increasingly dependent on tuition revenue and

continue to experience enrollment volatility

Most of our resources are in existing base budget: We

need to be very thoughtful about how we deploy these resources going forward

Need to continue to engage in cross-divisional planning

activities to align our recurring sources and uses -- to sustain our financial future and our ability to embrace new opportunities

Source: Buffalo State Vice President for Finance and Management

SLIDE 28

Future Planning: Launching the Strategic Resource Planning Process (SRPP)

February 2019 Update

SLIDE 29

Overview of Strategic Resource Planning Process (SRPP)

Integrated resource planning
Roles and responsibilities
Calendar
Implementation plan
Multi-year financial plan
Base budget
Budget model

Source: Buffalo State Vice President for Finance and Management

SLIDE 30

Best Practices Model: Integrated Resource Planning

Integrated Resource Planning

Academic and Strategic Planning Capital Development Risk Management Debt Management Endowment and Investment Management Capital Campaign Planning (Philanthropy) Workforce Planning/ Talent Management Facilities Management Operating and Capital Budgets Enrollment Management

All Funds
Comprehensive asset/liability

management

Integrative: single institutional

point of view

Long-term in nature
Analyzes returns on

investments

Proactive
Dynamic and scenario-based
Transparent

Source: Buffalo State Vice President for Finance and Management

SLIDE 31

Roles and Responsibilities

Mission, Vision, Strategic Plan Evaluation & Feedback

President
President’s

Cabinet

Academic Plan Enrollment Plan Multi- Year Financial Plan Budget Model Resource Planning Budget Implementation

Provost
Provost,
CIO & VPEMC
Institutional

Research

Academic Units
VPFM
Resource

Planning

Comptroller
President
Provost
VPFM
President
Provost
VPFM
Resource Planning
Comptroller
Institutional

Research

All Units
VPFM
Resource Planning
Comptroller
All Units
Provost

(Program, Academic Metrics)

VPFM

(Financial Metrics)

All Units

Source: Source: Buffalo State Vice President for Finance and Management

SLIDE 32

Calendar: Strategic Resource Planning Process (SRPP)

August

Prior year carry forward balances loaded in financial system
Initial five-year financial plan and planning assumptions completed
Budget model solidified for following fiscal year

September- December

Enrollment, tuition and fee plans solidified
Workforce planning solidified
Capital plans solidified

January- June

Five-year financial plan updated
Campus budget meetings
Resource allocation decisions finalized and communicated to units

July

Prior fiscal year closed
New fiscal year budgets finalized, communicated to SUNY and loaded into financial system
Units submit spending plans

Source: Buffalo State Vice President for Finance and Management

SLIDE 33

Implementation Plan for SRPP

2018-2019

Assessment
Begin to establish

infrastructure

Optimize
rganization and

resources

2019-2020

Infrastructure:
- Process
- Systems
- Reports
Optimize
rganization and

resources

2020-2021 and Beyond

Launch SRPP
Assess and refine:
- Process
- Systems
- Reports

SLIDE 34

Strategic Resource Planning Process in Development: 2018/19

1. Enrollment and resource planning

integration Scholarship strategy and planning (Excelsior/TAP credit) Housing rates and occupancy strategy Academic planning and support Launch taskforce

2. Capital development board and

process Establish structure and process Instructional facilities plan Space standards and utilization

3. Campus multi-year financial plan

All funds multi-year financial plan Multi-year energy financial plan

4. Continue to evaluate Budget

Committee Support Group recommendations

5. Business Services/Systems:
eProcurement
Campus-wide Buffalo State College

Foundation reports

Enhanced Buffalo State College

Foundation and Housing Corporation reports

6. Optimize Finance and Management
rganizational structure

SLIDE 35

Strategic Resource Planning Process in Development: 2019/20

1. Budget model development and

planning Investment pool Enrollment Base budget Alignment of recurring sources and uses

2. General College Service Fee (GCSF)

review

3. Unit staffing plans (workforce

planning)

4. Enterprise Risk Management (ERM)
- Risks/contingencies aligned with

resources and future investment

5. Business services and systems:

Financial reporting and planning improvements; travel reimbursement system

6. Evaluation of college-subsidized

activities

7. Integrated resource planning

calendar

8. Campus overhead analysis

9. Review of broad-based fees and fee process 10. Create entity/hierarchy reporting structure 11. Workforce planning

SLIDE 36

Strategic Resource Planning Process, Future: 2020-21 and Beyond

1. Three-year planning process – all funds 2. Spending plan development 3. Composite financial index (CFI) 4. Review of all fees and revenue streams

SLIDE 37

Enrollment and Resource Planning Integration

SLIDE 38

Enrollment & Resource Planning Process: Charge

The Enrollment and Resource Planning Taskforce

(ERPT) is charged with identifying, reviewing and prioritizing the necessary materials and data sources to provide actionable insight to support the college’s enrollment and resource planning needs

Additionally, the taskforce coordinates with

appropriate campus units on access, training and communication of any new enrollment and resource planning tools, and resources

SLIDE 39

Enrollment & Resource Planning Taskforce: Deliverables

Develop an integrated and detailed enrollment and resource

planning calendar

Provide enrollment, fee, gross and net tuition, financial aid and
ther data and information that may be required to support the

enrollment and resource planning process

Support the forecasting and modeling of enrollment and other

revenues such as tuition and fees

Research and identify best practices in regards to enrollment,

resource planning and related budget models

Develop integrated enrollment and revenue dictionary

SLIDE 40

Enrollment & Resource Planning Taskforce: Leadership

Executive Sponsor

Katherine S. Conway-Turner, President

Co-Chairs

Laura J. Barnum, Vice President for Finance and

Management

Jacquelyn L. Malcolm, CIO and Vice President for

Enrollment, Marketing and Communications

SLIDE 41

Enrollment & Resource Planning Taskforce: Membership

Academic Unit:

1. Benjamin Christy, Dean, School of Arts and Humanities

(or designee)

2. Wendy Paterson, Dean, School of Education (or designee)
3. Mark Severson, Dean, School of Natural and Social Sciences

(or designee)

4. Rita Zientek, Interim Dean, School of the Professions

(or designee)

5. Kevin Miller, Dean, the Graduate School (or designee)

Facilitator: Jonathan Hulbert Support Staff: Katherine Malik-Willard

SLIDE 42

Enrollment & Resource Planning Taskforce: Membership

Support/Operations Unit:

6. Judith Basinski, Associate Vice President for Data and Analytics 7. Curtis Brickhouse, Director of Student Affairs Operations 8. Connie Cooke, Director of Financial Aid 9. Kelly D’Aloisio, Director of College and Auxiliary Accounting

10. Rock Doyle, Assistant Vice President for Weigel Wellness Center
11. Yves Gachette, Director of Institutional Research
12. Eric (Luke) Krieg, Interim Associate Vice President for Institutional

Effectiveness

13. David Loreto, Director of Admissions
14. Jayme Riter, Interim Director of Student Accounts
15. Ted Schmidt, Professor, Economics and Finance Department; Chair, College

Senate BSAC

16. Steven Shaffer, Director of Facilities Construction and Maintenance
17. Robert Summers, Assistant Provost for Global Engagement
18. James Thor, Associate Vice President and Comptroller
19. TBD, Budget and Internal Controls

Facilitator: Jonathan Hulbert Support Staff: Katherine Malik-Willard

SLIDE 43

Campus Capital Development Process

SLIDE 44

Capital Development Board: Charge

Guide long range campus physical development: buildings, land use, landscape,

infrastructure

Guide strategic efforts to continually review and update the comprehensive Facilities

Master Plan

Review and advise on policies, standards, and procedures related to capital and space

development and management

Oversee physical development of campus land holdings
Participate as appropriate in planning and execution of capital development initiatives

conducted by affiliated entities and related programs (DIFR, Foundation, Housing Corporation, BSCR Corporation) that impact college goals and objectives

Coordinate, evaluate and advise in affiliate capital initiatives to ensure they are

consistent with objectives of Buffalo State Facilities Master Plan, college strategic plan and budget

Approve campus capital priorities and budget

SLIDE 45

Capital Development Board: Deliverables

Review, recommend, and prioritize for Presidential approval, specific large capital

projects for one-year, five-year and 10-year planning. These projects will: – Be budgeted at more than $1 million or have significant impact on the campus – Use land and buildings in new ways; have major impacts upon the appearance of our campus; or respond to major programmatic needs – Include recommended funding sources across each major capital spending budget category, with the majority of funding coming from State University Construction Fund and Dormitory Authority of the State of New York

Resolve policy, strategy, process and organizational questions initiated by or brought to

the Board. These may include: – space and land management – land acquisition – financing – capital budgeting – partner engagement – communication and advocacy

Evaluate progress in plan implementation

SLIDE 46

Capital Development Board: Organizational Structure

President’s Cabinet President Capital Development Board

Guides campus physical development

Capital Steering Committee

Maintains consistency across capital planning

Instructional Facilities Subcommittee

Recommends work related to all instructional space development, management and utilization

Space Allocation Subcommittee

Recommends work related to space development, management and utilization

Housing Subcommittee

Recommends residence hall and dining services capital renovation

Signage Subcommittee

Recommends permanent and temporary signage and graphics

Beautification Committee

Recommends campus beautification and work to improve aesthetics

College Council Facilities Committee Administrative Policy Review Committee College Capital Planning*

*Gathers information through strategic resource planning process and relays it to Capital Development Board

SLIDE 47

Capital Development Board: Leadership

Executive Sponsor

Katherine S. Conway-Turner, President

Capital Development Board Members

James Mayrose, Interim Provost: Co-Chair
Laura J. Barnum, Vice President for Finance and Management:

Co-Chair

Timothy W. Gordon, Vice President for Student Affairs
Crystal J. Rodriguez, Chief of Staff

Staff to the Capital Development Board ▪ Amitra Wall, Associate Provost ▪ Sarah Reid, Facilities Planner ▪ Steven Shaffer, Director of Facilities Construction and Maintenance

SLIDE 48

Multi-Year Energy and Financial Planning

SLIDE 49

Multi-Year Energy and Financial Plan Committee: Charge

Maintain Buffalo State’s year-to-year energy financial plan,

considering all facets of college utility and energy planning

Review Buffalo State’s current and future energy needs,

considering energy usage and utility costs

Provide strategies for reducing energy consumption
Provide input on energy purchases and project development

to support Buffalo State’s commitment to sustainability and renewable energy opportunities

SLIDE 50

Multi-Year Energy and Financial Plan Committee: Deliverables

Prepare multi-year energy financial plan for annual review and approval
f Vice President for Finance and Management and President
Develop, review and provide quarterly financial reporting for multi-year

energy financial plan

Review and report on regulatory requirement updates and

implementation including Governor’s Executive Orders and SUNY energy programs

Research, identify and implement campus-wide energy reduction

projects

Identify and secure opportunities for energy incentives and programs

from agencies such as New York Power Authority (NYPA), New York State Energy Research and Development Authority (NYSERDA), National Grid, National Fuel, etc.

SLIDE 51

Multi-Year Energy and Financial Plan Committee: Membership

Laura Barnum, Vice President for Finance and

Management: Executive Sponsor

Kelly D’Aloisio, Director of College and Auxiliary

Accounting: Co-Chair

Daniel Herr, Energy and MCM Contract Manager: Co-Chair
Steven Olsen, Director of Contract Management
Steven Shaffer, Director of Facilities Construction and

Maintenance

James Thor, Associate Vice President and Comptroller

SLIDE 52

Budget Committee Support Group

SLIDE 53

Budget Committee Support Group: Charge

Review division budget proposals for alignment with the campus

strategic plan, financial feasibility, and potential approaches to funding

Review special fund budget plans for reasonableness and consistency

with the overall campus budget

Provide supporting information and analysis to the Budget

Committee, as requested, to assist in campus budget decision making

Coordinate and lead campus presentations and obtain feedback on

budget plans and opportunities for revenue generation and cost savings

Evaluate and oversee implementation of enhancements to campus

systems to support the budget management process

SLIDE 54

Budget Committee Support Group

Feedback on budget realignment has been published
n the campus budget rebalancing website
Recommendations are arranged in categories of

expenditure reduction and revenue enhancement

Clustered around themes such as academic

scheduling, staff obligation/workload, facilities and

perations

SLIDE 55

Budget Committee Support Group: Membership

Amitra Wall: Academic Affairs

Civil Service Employees Association (CSEA): Cynthia Rodriguez College Senate: Frederick Floss College Senate: Ted Schmidt Finance and Management: Lisa Krieger Institutional Advancement: William Benfanti President’s Office: Crystal Rodriguez Law Enforcement Unions: Ryan Roetzer Information Technology: Maryruth Glogowski Student Affairs: Rock Doyle United University Professions (UUP): Dean Reinhart

Ex Officio: Joseph Marren, Chair of the College Senate

Ex Officio: Laura Barnum, Vice President for Finance and Management (Interim Facilitator) Staff Support: Kelly D’Aloisio, Sarah Reid, Donna Scuto, and James Thor

SLIDE 56

Business Systems and Services: Improvements

SLIDE 57

Business Services Initiatives

Implementing a new e-procurement system that will

automate the campus procurement process

First wave campuses (UB and Geneseo) scheduled to

go live in February 2019

Buffalo State is in the second wave with Brockport,

Fredonia and Alfred

– Anticipate going live during the third quarter of 2019 with phased rollout

SLIDE 58

Next Steps

SLIDE 59

Next Steps

2019/20 budget development
Stay the course on 2019/20 budget rebalancing
Continue position control
Continue campus enrollment and student

retention/completion efforts

Continue cross-divisional planning activities

– identify and analyze opportunities to generate new resources and strategically deploy current resources

SLIDE 60

Next Steps

Continue implementation plan for strategic resource

planning process and governance structure – update May 2019

– Financial Capacity – Strategic Resource Planning Process

SLIDE 61

SLIDE 62

Appendix

SLIDE 63

Appendix List, Page 1 of 2

College Financial Capacity: National and SUNY Budget Context

1. Disinvestment in Public Higher Education 2. Trend: SUNY Direct and Indirect State Support as Percentage of NYS General Fund Revenue 3. Trend: Buffalo State Direct and Indirect Support as Percentage of State Direct and Indirect Support to SUNY 4. New York State Total Support to SUNY 5. All SUNY Campuses: Student Demographics, New York State 6. All SUNY Campuses: Student Demographics, New York City 7. All SUNY Campuses: Student Demographics, Non-New York City

State of the Campus

8. Enrollment History 9. Enrollment History: Undergraduate Student Headcount 10. Enrollment History: Graduate Student Headcount 11. Tuition Revenue, 2005-2018 12. Faculty FTE 13. Staff FTE: State Classified and Professional 14. State Support Trends and Sources, 2012-2018 15. What State Funding Do You Really Want? 16. Operating Activity Sources of Funds 17. Operating Activity Uses of Funds 18. Buffalo State Student Fee Types 19. Buffalo State Broad-Based Fees, 2018-2019 20. Reserves 21. Research Proposals 22. Sponsor-Funded Expenditures 23. Philanthropy Trends 24. Six-Year Graduation Rates 25. Expenditures per FTE Student to National Peers, 2015-2016 26. Expenditures per FTE Student to SUNY Campuses, 2015-2016 27. Expenditures by NACUBO Code to SUNY Peers, 2015-2016 28. Total Buffalo State Capital Budget 29. Capital Facilities Update 30. Tuition Rates, 2018-2019

SLIDE 64

Appendix List, Page 2 of 2

Operating Activities, 2016-2017 31. Unrestricted State Funds Operating Activities: Revenue, 2016-2017 32. Unrestricted State Funds Operating Activities: Expenses, 2016-2017 33. Unrestricted and Restricted Operating Activities: Revenue, 2016-2017 34. Unrestricted and Restricted Operating Activities: Expenses, 2016-2017 Integrated Resource Planning: Context and Environment 35. Strategic Goals and Objectives 36. Data 37. What is Integrated Planning? 38. Integrated Resource Planning 39. Budget Model: Guiding Principles Glossary of Terms 40. Glossary of Terms, Page 1 of 3 41. Glossary of Terms, Page 2 of 3 42. Glossary of Terms, Page 3 of 3

SLIDE 65

College Financial Capacity:

National and SUNY Budget Context

SLIDE 66

Appendix 1 Disinvestment in Public Higher Education

$8,641 $6,525 $7,453 $7,642 $8,453 $7,395 $8,357 $8,640 $6,000 $6,500 $7,000 $7,500 $8,000 $8,500 $9,000

2008, Pre-Recession 2012 2016 2017

Educational Appropriations per FTE

U.S New York State

Source: State Higher Education Executive Officers Association: State Higher Education Finance 2017

SLIDE 67

$52,555 $54,448 $56,899 $58,782 $61,868 $67,920 $69,676 $66,895 6.80% 6.30% 5.90% 6.20% 6.10% 5.70% 5.70% 5.60%

0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

NYS General Fund ($M) SUNY Support as a % of General Fund

Source: Buffalo State Budget Office

Appendix 2 Trend of SUNY Direct and Indirect State Support as Percentage of NYS General Fund Revenue

SLIDE 68

$3,571 $3,427 $3,348 $3,627 $3,786 $3,882 $3,942 $3,978 2.30% 2.50% 2.40% 2.30% 2.30% 2.20% 2.30% 2.20%

2.00% 2.40% 2.80% $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

State Direct and Indirect Support to SUNY ($M)

Buffalo State Support as % of SUNY Support

Source: Buffalo State Budget Office

Appendix 3 Trend of Buffalo State Direct and Indirect Support as Percentage of State Direct and Indirect Support to SUNY

SLIDE 69

Appendix 4 New York State Total Support to SUNY

1841.3 1820.8 1877.8 2109.5 2278.3 2328.8 2346.7 2370.1 2599.6 2750 1730.1 1606.5 1469.9 1517.8 1507.6 1553.2 1595.3 1607.3 1586 1500.6 500 1000 1500 2000 2500 3000 3500 4000 4500 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Indirect State Tax Suport Direct State Tax Support

$ Millions

Source: Buffalo State Budget Office

SLIDE 70

Appendix 5 All SUNY Campuses: Student Demographics

181,268 173,806 173,851 176,767 176,958 173,370 184,639 160,000 165,000 170,000 175,000 180,000 185,000 190,000 195,000 200,000 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

New York State 2017/18 – 2028/29

Projected High School Graduates 2015/16 Level

Source: SUNY Budget Office

SLIDE 71

Appendix 6 All SUNY Campuses: Student Demographics

64,957 62,691 60,795 62,855 63,678 64,572 66,666 67,988 69,895 69,986 69,539 70,595 64,830 50,000 55,000 60,000 65,000 70,000 75,000 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

New York City 2017/18 – 2028/29

NYC 2015/16 Level

Source: SUNY Budget Office

SLIDE 72

Appendix 7 All SUNY Campuses: Student Demographics

116,311 116,472 113,011 111,330 111,415 109,279 107,378 108,778 108,277 106,972 104,286 102,775 119,809 100,000 105,000 110,000 115,000 120,000 125,000 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Non-New York City 2017/18 – 2028/29

Non-NYC 2015/16 Level

Source: SUNY Budget Office

SLIDE 73

State of the Campus

SLIDE 74

Appendix 8 Enrollment History

11,006 11,220 10,993 11,745 11,255 10,776 10,322 9,475 9,516 9,118

9,000 9,500 10,000 10,500 11,000 11,500 12,000 Total Headcount

Source: Buffalo State Institutional Research Office

SLIDE 75

Appendix 9 Enrollment History

Undergraduate Student Headcount

9,010 9,314 9,139 9,371 9,822 9,935 10,030 9,787 9,386 9,392 9,179 8,482 8,527 8,082

2,000 4,000 6,000 8,000 10,000 12,000 Undergraduate Headcount

Source: Buffalo State Institutional Research Office

SLIDE 76

Appendix 10 Enrollment History

Graduate Student Headcount

1,996 1,906 1,854 1,863 1,892 1,810 1,627 1,468 1,390 1,242 1,143 993 989 1,036

500 1,000 1,500 2,000 2,500 Graduate Headcount

Source: Buffalo State Institutional Research Office

SLIDE 77

Appendix 11 Tuition Revenue, 2005-2018

$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 Fall/Spring Summer J-Term

$ Millions

Source: Buffalo State Comptroller’s Office

SLIDE 78

Appendix 12 Faculty FTE

516 529 548 551 566 558 539 555 557 537 536 528 521 490 500 510 520 530 540 550 560 570

Source: Buffalo State Institutional Research Office

SLIDE 79

Appendix 13 Staff FTE (State: Classified and Professional)

807 841 893 905 904 874 867 911 944 930 937 940 941 700 750 800 850 900 950 1000

Source: Buffalo State Institutional Research Office

Excludes ITEC

SLIDE 80

Appendix 14 State Support Trends and Sources: 2012-2018

20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,000 140,000,000 160,000,000 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Direct State Support Tuition and Other Revenue Fringe Estimate Debt Service

Source: Buffalo State Comptroller’s Office

SLIDE 81

Appendix 15 What State Funding Number Do You Really Want?

State Fringe Capital Debt Service State Tax Revenue Support Earmarks IFR, SUTRA, DIFR

Total State and Revenue Support

✓ ✓ ✓ ✓ ✓

Total State Support

✓ ✓ ✓ ✓

State Operating Appropriation

✓ ✓

State Tax Support

✓ ✓

State Account Activity

✓ ✓ ✓ ✓

Source: Buffalo State Vice President for Finance and Management

SLIDE 82

Appendix 16 Operating Activity Source of Funds

All State Funds Other Funds

State Operating State Funds RF Foundation

Funding Type: State Tax Tuition Revenue Income Fund Reimbursable (IFR) State University Tuition Reimbursable (SUTRA) Dormitory Income Fund Reimbursable (DIFR) Research Foundation (RF) Buffalo State College Foundation Source of Funds: Appropriated by NYS government; allocated to the campus by SUNY Student tuition payments Student fee revenue, external funds, received for self-supporting programs Students participating in summer term, J-term, Study Abroad, contract courses, etc. Residence halls lease revenue Federal, State, private grants Indirect cost recovery earnings Donors support, Student Apartment Complex revenue, other self-supporting program revenues Primary Stakeholder: Students (our primary customers), NYS taxpayers Students (our primary customers) Students (our primary customers) Students (our primary customers) Students (our primary customers) Students (our primary customers), grant sponsors, faculty/ principal investigators Students (our primary customers), donors, community

Source: Buffalo State Vice President for Finance and Management

SLIDE 83

Appendix 17 Operating Activity Uses of Funds

Funding Type Uses

State Tax Tuition Revenue Income Fund Reimbursable (IFR) State University Tuition Reimbursable (SUTRA) Dormitory Income Fund Reimbursable (DIFR) Research Foundation (RF) Buffalo State College Foundation (BSCF)

Instructional salary expenses

✓ ✓ ✓

Non-instructional salary expenses/salary associated with fee revenue

✓ ✓ ✓ ✓ ✓ ✓ ✓

Temporary Service Expense

✓ ✓ ✓ ✓ ✓ ✓ ✓

Fringe Benefit Expense

N/A N/A 63.89% 26.10% 63.89% 40% Variable

Non-Salary Expense: Contractual services, supplies, travel, professional fees, equipment

✓ ✓ ✓ ✓ ✓ ✓ ✓

All State Funds Other Funds

State Operating State Funds RF Foundation

Source: Buffalo State Vice President for Finance and Management

SLIDE 84

Appendix 18 Buffalo State Student Fee Types

Broad-Based Fees (restricted):

Generally charged to all enrolled students to finance discrete activities that benefit the student body
Excludes activities that are part of the core instructional program
Fees are: athletics, college, health, technology and transportation
Adjustments reviewed through the Buffalo State student consultation process (Jan. to March)
Submitted to SUNY for review
Reviewed by the Board of Trustees
Current Buffalo State fee is $1,140 – see Appendix 15

Course-Based Fees (restricted):

Example: A Chemistry Lab fee charged to students to offset the cost of scientific chemicals, supplies,

and materials

Fee proposals are submitted by departments or units

Student Activity Fee

Determined by student body referendum, every two years
Buffalo State's current $200 mandatory student activity fee supports a variety of programs for the

benefit of students Graduate Student Fee

Mandatory graduate student fee provides support for research and scholarship, professional
rganizations, professional development
Fee is $3.50 per credit hour

Source: Buffalo State Broad-Based Fees

SLIDE 85

Appendix 19 Buffalo State Broad-Based Fees, 2018-19

Full-Time Students, Fall 2018 & Spring 2019 Part-Time Students, Per Credit Hour Per Semester Athletics Fee

$333 $13.90

Health Fee

329 13.75

Technology Fee

349 14.55

Transportation Fee

104 4.35

College Fee

25 .85

TOTAL, BROAD-BASED FEES

$1,140 $47.40

Source: Source: Buffalo State Tuition and Fees

SLIDE 86

Appendix 20 Reserves

Funding set aside for a particular purpose, i.e.

equipment replacement, rehab project, one-time investment

Reserves are necessary for contingencies and are

part of good financial planning (5% to 15%)

Source: Buffalo State Vice President for Finance and Management

SLIDE 87

Appendix 21 Research Proposals

109 74 86 77 61 47 45 36 52 34 39 27 31 18 30 27

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

# Submitted # Awarded

Source: Buffalo State Sponsored Program Administration

SLIDE 88

Appendix 22 Sponsor-Funded Expenditures

2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Total Direct Costs: $33,633,177 $25,130,736 $20,197,753 $19,550,033 $19,817,180 $18,724,623 $19,455,421 $18,543,107 Total Indirect Costs: 6,517,012 4,820,178 3,806,440 3,476,428 3,627,984 4,290,845 4,187,668 4,111,570

Total Costs:

$40,150,189 $29,950,914 $24,004,193 $23,026,461 $23,445,164 $23,015,468 $23,643,089 $22,654,677

Source: Buffalo State Sponsored Program Administration

SLIDE 89

Appendix 23 Philanthropy Trends

$2,946,752 $6,527,065 $3,855,557 $6,815,227 $3,170,755 $2,511,011 $8,526,170 $3,461,182 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Contributions, Buffalo State College Foundation (from Financial Statements)

Source: Buffalo State College Foundation Financial Statements

SLIDE 90

Appendix 24 Six-Year Graduation Rates

46.3% 46.2% 47.1% 48.4% 44.6% 44.7% 48.8% 49.8% 47.3%

42.00% 43.00% 44.00% 45.00% 46.00% 47.00% 48.00% 49.00% 50.00% 51.00% 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Source: Buffalo State Institutional Research Office

SLIDE 91

Appendix 25 Expenditures per FTE Student to National Peers, 2015-2016

State / Campus Instruction Research Public Service Academic Support Student Services Institutional Support Operation / Maintenance of Plant Scholarships and Fellowships Auxiliary Enterprises Hospital Services Independent Operations Other Total IL 12,554 $ 444 $ 1,970 $ 2,183 $ 2,939 $ 2,787 $

$

1,271 $ 3,998 $

$
$

174 $ 28,319 $ IA 10,021 324 2,608 2,501 1,080 2,952

258

5,767

307

25,818 ME 9,742 1,782 3,100 3,457 2,032 2,087

1,095

2,476

25,772

AK 10,878 1,403 1,312 2,707 2,922 2,873

1,312

1,899

273

25,580 SUNY Buffalo State 10,243 360 2,119 2,315 1,549 4,294

975

3,007

150

25,013 CT 10,469 218 535 1,970 2,793 3,347

2,227

1,964

23,523

NH 9,629 690 138 2,459 2,240 1,439

6,464
23,059

NJ 10,528 447 487 1,778 2,430 3,479

478

2,837

365

179 23,008 NM 7,577 593 2,740 1,078 1,868 2,399

2,217

2,544

1,987

23,004 GA 8,601 48 69 2,386 1,669 3,335

2,217

4,108

1

22,434 WV 8,329 1,173 1,929 2,123 1,197 2,138

1,807

3,112

157

21,964 SC 8,687 857 261 1,758 2,662 2,711

1,041

3,658

252

21,888 VA 8,173 192 580 2,172 1,004 1,845

458

7,244

37

43 21,748 NC 7,890 468 326 2,085 973 2,101

1,377

5,909

318

56 21,503 OR 8,297 208 830 1,670 1,345 1,620

1,817

3,803

1,065

20,655 KY 8,074 261 1,632 1,909 2,243 2,488

1,266

1,632

181

19,687 RI 7,594 1,931 205 1,845 1,523 2,690

1,065

2,772

19,626

AL 6,879 340 1,525 1,139 2,020 3,426

1,660

1,551

812

19,353 OH 7,564 218 526 1,688 1,016 2,893

1,593

3,393

18,891

TX 6,835 547 382 2,074 1,601 2,152

1,428

2,366

1,374

18,758 MI 7,959 348 913 2,247 1,482 1,961

793

2,108

111

17,921 MO 7,351 391 678 1,274 1,704 1,635

1,204

3,469

2

17,708 MN 6,615 749 336 2,655 2,008 1,735

237

2,705

541

17,581 NE 7,846 286 346 1,615 937 1,495

1,055

3,625

336

17,542 MS 7,083 40 1,087 1,746 1,860 1,993

1,381

1,983

8

17,180 FL 5,714 303 464 1,552 1,301 1,833

1,367

2,652

1,900

17,085 MD 5,578 202 647 2,550 1,984 2,350

714

2,784

229

17,036 LA 5,701 459 378 1,879 1,147 1,787

1,542

2,738

1,255

16,887 TN 7,416 485 303 1,402 2,661 1,580

1,807

1,022

67

16,743 PA 7,298 57 378 1,703 1,837 2,511

613

2,326

16,723

WI 6,689 176 536 1,961 2,296 1,242

592

2,647

489

16,628 MA 6,990 117 1,817 2,076 2,334

543

2,119

621

16,616 CA 7,193 96 158 1,927 2,216 1,844

2,149

966

8

16,556 IN 7,362 208 496 1,319 1,056 2,324

1,072

1,797

9

15,643 OK 7,495 421 541 955 1,275 1,430

1,790

1,650

39

15,596 AR 5,540 488 718 1,310 885 1,458

1,487

2,864

732

15,483 WA 6,464 216 203 1,057 1,179 1,539

1,115

3,331

15,103

KS 6,020 172 475 1,952 1,372 1,207

1,370

1,765

213

14,546 UT 5,822 56 909 1,452 1,570 1,856

1,059

1,539

41

14,305 CO 5,324 220 97 1,077 1,694 1,641

486

2,082

1,261

13,883 Source: IPEDS Data Center, excludes System Offices Median 18,340 State University of New York (SUNY) Expenditures Per FTE By Category for Buffalo State and Other State Public Four Year College by Like Carnegie Classification Ranked High to Low on Total Expenditure Per FTE

Source: State University of New York

SLIDE 92

Appendix 26 Expenditures per FTE Student to SUNY Campuses, 2015-2016

State / Campus Instruction Research Public Service Academic Support Student Services Institutional Support Operation / Maintenance of Plant Scholarships and Fellowships Auxiliary Enterprises Hospital Services Independent Operations Other Total Upstate Medical University 63,190 $ 11,124 $ 421 $ 9,235 $ 3,791 $ 29,276 $

$

240 $ 5,204 $ 550,980 $

$

113 $ 673,575 $ SUNY Downstate Medical Center 72,846 12,618 8,745 13,920 4,861 22,069

431

1,668 484,015

468

621,640 SUNY College of Optometry 52,397 6,498 322 5,526 6,537 24,574

192

113 41,702

7,217

145,077 Stony Brook University 20,090 4,924 1,074 5,051 2,161 5,007

961

3,690 47,516

164

90,639 SUNY at Albany 13,814 19,534 4,566 3,636 1,344 5,148

1,010

4,252

222

53,527 SUNY College of Environmental Science and Forestry 15,238 8,838 1,150 5,891 2,516 5,754

1,183

626

119

41,315 University at Buffalo 16,949 4,685 462 4,736 1,283 4,775

844

3,030 343

93

37,203 SUNY Maritime College 11,277 226 681 4,337 4,330 4,371

538

4,367

152

30,278 SUNY at Purchase College 11,028 29 666 5,049 2,414 4,497

1,114

4,269

489

29,555 SUNY at Binghamton 11,043 1,805 390 3,383 1,781 2,766

583

7,162

101

29,013 SUNY College at Potsdam 12,873 51 537 2,691 2,533 4,468

1,347

3,191

643

28,333 Morrisville State College 11,167 13 329 4,194 1,660 3,365

2,211

3,263

692

26,895 SUNY College of Agriculture and Technology at Cobleskill 8,340 159 332 4,348 2,504 5,697

1,385

3,573

35

26,375 SUNY Buffalo State 10,243 360 2,119 2,315 1,549 4,294

975

3,007

150

25,013 SUNY College at Oswego 10,707 216 670 1,952 2,389 2,357

1,280

4,852

409

24,832 SUNY at Fredonia 11,346 31 767 1,784 1,891 2,829

1,182

3,767

663

24,259 SUNY College at Plattsburgh 11,413 75 1,000 1,853 2,607 2,655

1,172

3,168

259

24,202 SUNY College at Brockport 11,725 130 392 2,303 1,799 3,008

1,051

3,292

197

23,898 SUNY Oneonta 8,995 39 952 2,340 2,161 3,377

1,064

4,313

164

23,405 SUNY Polytechnic Institute 8,866 555 636 3,320 2,489 4,079

777

2,187

156

23,065 SUNY College at Geneseo 10,533 70 170 1,550 1,750 3,243

905

4,170

505

22,895 SUNY College at Old Westbury 9,722 333 687 1,689 2,585 3,165

933

3,542

156

22,812 SUNY College at Cortland 9,686 58 332 2,730 1,581 3,253

1,099

3,729

324

22,792 State University of New York at New Paltz 10,444 89 581 1,864 2,332 3,042

844

2,948

563

22,707 SUNY College of Technology at Alfred 9,859 51 70 1,395 1,956 2,954

1,503

3,868

253

21,909 SUNY College of Technology at Canton 8,398 18 163 844 4,347 2,770

1,605

2,408

336

20,889 SUNY College of Technology at Delhi 9,055 35 140 1,172 1,710 3,314

1,377

3,006

490

20,299 Farmingdale State College 9,515 171 709 1,606 2,172 2,180

626

1,115

107

18,200 SUNY Empire State College 9,153 27 4 467 946 3,138

896

49

232

14,912 Source: IPEDS Data Center, excludes System Office Median 24,832 State University of New York (SUNY) Expenditures Per FTE By Category for State-operated Campuses Ranked High to Low on Total Expenditure Per FTE

Source: State University of New York

SLIDE 93

Appendix 27 Expenditures by NACUBO Code to SUNY Peers, 2015-2016

Source: State University of New York

SLIDE 94

Appendix 28 Total Buffalo State Capital Budget (in Millions)

2018 2019* 2020* 2021* 2022* 2023*

Critical maintenance (CM): Restricted to existing facilities $14.9 $9.6 $9.6 $9.6 $9.6 $9.6 Allocation to campus: Not restricted

High-priority CM

lump target** $20.4 $24.4 $24.4 $24.4 $24.4 $24.4 Total potential $30 $34 $34 $34 $34 $34 Total need $54 $54 $54 $54 $54 $54

* Future budget years: Five-year plan requiring NYS legislative approval ** High-priority CM lump is allocated by project at the discretion of State University Construction Fund – average campus need

Sources: State University Construction Fund, Buffalo State Facilities Planning

SLIDE 95

Appendix 29 Capital Facilities Update

RECENTLY COMPLETED Jacqueline Vito LoRusso Alumni and Visitor Center Project cost: $5.45 million Construction finish: Summer 2018 Bishop Hall Renovation Project cost: $16.1 million Construction finish: Summer 2018 IN CONSTRUCTION Science & Mathematics Complex - Phase 4 Project cost: $35.5 million Construction finish: Spring/Summer 2020 Academic Commons, Butler Library Project cost: $16.1 million Construction finish: Spring 2020 Tower 3 Renovation Project cost: $14.75 million Construction finish: Summer 2019 Upton Hall Renovation, Phase 1 Project cost: $5.5 million Construction finish: Winter 2018/19 IN PLANNING AND DESIGN Central Heating Plant Reconstruction Project cost: 20.8 million Construction start: Winter 2018/19 Construction finish: TBD Iroquois Drive Reconstruction Project cost: $7.9 million Construction finish: Fall 2022 Tower 2 Renovation Project cost: $15.5 million Construction finish: Summer 2020 Building 50 Rehabilitation Project cost: $14.8 million Construction finish: TBD

For more information: Buffalo State project profiles

Source: Buffalo State Facilities Planner

SLIDE 96

Appendix 30 Buffalo State Tuition Rates, 2018-19

Full-Time, Per Semester, Fall 2018 or Spring 2019 Undergraduate NY State resident: $3,435 Out-of-state resident: $8,325 Graduate NY State resident: $5,545 Out-of-state resident: $11,325

Source: Buffalo State Tuition and Fees

SLIDE 97

Operating Activities, 2016-2017

SLIDE 98

Appendix 31 Unrestricted State Funds Operating Activities: 2016-17

State $82.3M 91% IFR $4.8M 5% SUTRA $3.8M 4%

Revenue

Unrestricted Operating Revenues 2016-17: $90.1M

Source: Buffalo State Comptroller’s Office

SLIDE 99

Appendix 32 Unrestricted State Funds Operating Activities: 2016-17

Personal service $69.9M 73%

Temporary service $8.7M 9% Employee benefits $1.1M 1% Supplies $1.5M 2% Travel $0.6M 1% Contractual services $3.7M 4% Equipment and maintenance $0.8M 1% Library $0.4M 0% Student aid/tuition waivers $5.0M 5% Utilities $2.6M 3% Recharges

$0.2M

0% Overheads $0.7M 1%

Expenses by Type

Instruction $45.2M…

Research and training $0.3M 0% Academic support $8.4M 9% Student services $7.7M 8% Institutional support $16.0M 17% Operating and maintenance $12.9M 14% Scholarships and fellowships $3.9M 4% Public service $1.4M 1%

Expenses by Function

Expenses by Function 2016-17: $95M Expenses by Type 2016-17: $95M

Source: Buffalo State Comptroller’s Office

SLIDE 100

Appendix 33 Unrestricted and Restricted Operating Activities: 2016-17

State $127.5M 90%

BSCF Unrestricted $0.9M 1% BSCf Restricted $3.0M 2% BSCF Agency $1.6M 1% Buffalo State College Foundation Housing Corporation $5.1M 4% Research Foundation Indirect Cost Recovery $4.0M 3%

Revenue

Operating Revenues 2016-17 $142M

Source: Buffalo State Comptroller’s Office State funds exclude ITEC (Sources $4.7M, Uses $3.7M)

SLIDE 101

Appendix 34 Unrestricted and Restricted Operating Activities: 2016-17

Personal service $78.6M 53%

Temporary service $11.8M 12% Employee benefits $5.6M 4% Supplies $4.3M 3% Travel $2.7M 2% Contractual services $14.1M 10% Equipment and maintenance $5.2M 3.5% Library $0.6M .4%

Student aid/tuition waivers $9.3M

Utilities $3.8M 3%

Debt service and

ther (residence

halls) $9.9M 7%

Overheads $2.4M 2% Recharges $0.1M 0%

Expenses by Type

Expenses by Type 2016-17 $148M

Instruction $47.7M 32%

Research and training $0.7M .4% Academic support $8.6M 6% Student services $7.7M 5% Institutional support $25.2M 17% Operating and maintenance $14.5M 9% Scholarships and fellowships $8.6M 6% Public service $1.9M 2% Auxiliary enterprises $29.4M 20% BSCF $3.9M 3%

Expenses by Function

Expenses by Function 2016-17 $148M

Source: Buffalo State Comptroller’s Office

SLIDE 102

Integrated Resource Planning: Context and Environment

SLIDE 103

Appendix 35 Strategic Goals and Objectives

Aligned budgets help institutions achieve overarching institutional and unit objectives:

Transparency
Accountability
Risk Management
Accreditation

Buffalo State College Strategic Plan Divisional Plans Departmental and Unit Plans

Resource planning begins with a plan:

Source: Source: Buffalo State Vice President for Finance and Management

SLIDE 104

Appendix 36 Data

Integrated resource planning is informed by data and information:

Enrollment
Credit hours
Tuition revenue
Tuition vs. state tax support
Student fees
Faculty and staff FTEs
Graduation rates
Philanthropy
Research
Residence hall occupancy
Spending plans

Static planning ➔ Active planning

Source: Buffalo State Vice President for Finance and Management

SLIDE 105

Appendix 37 What is Integrated Planning?

Integrated planning is the linking of vision, priorities, people,

and the physical institution in a flexible system of evaluation, decision-making and action

It shapes and guides the entire organization as it evolves over

time and within its community

For additional information:

▪ Integrated Budget and Resource Planning at Colleges and Universities: Society of College and University Planning, 2011 ▪ Evolving Higher Education Business Models: American Council on Education

Sources: Society of College and University Planning; American Council on Education

SLIDE 106

Appendix 38 Integrated Resource Planning

Static Planning Active Planning

One time event
Multiple versions and scenarios (what-ifs)
Outdated on day one
Frequent updates based on business

inputs

Updates are infrequent
Common platform
Employs numerous files and sources
Integrated data and analytics
Difficult to consolidate
Easy to consolidate
No integration
Fully integrated and connected

Source: Society for College and University Planning

SLIDE 107

Appendix 39 Budget Model: Guiding Principles

Strategy ▪ We align incentives with our mission and with strategic behaviors Predictability ▪ We build models that provide reliable foundations for planning Flexibility ▪ We build planning models that anticipate and are responsive to changes in the economic environment; we incorporate appropriate risk management strategies Integration ▪ We consider the university as a whole and make intentional connections between varying types of organizational needs and priorities Stewardship ▪ We exercise prudence in managing our resources, diversify revenues to promote resilience, maintain appropriate reserves, and reward efficiency and effectiveness

107

Source: Buffalo State Vice President for Finance and Management

SLIDE 108

Glossary of Terms

SLIDE 109

Appendix 40 Glossary, Page 1 of 3

All Funds – For Buffalo State, the total of all state appropriated funds (core operating, IFR, DIFR,

SUTRA), Buffalo State College Foundation, and The Research Foundation for SUNY

Appropriation – The authority to spend up the amount indicated and for the purpose stated
Capital Debt Service – The cost of debt service for academic buildings, paid by New York State on

behalf of SUNY and campuses; included in the Indirect State Tax Support component to SUNY and campuses

Core Budget (Core Operating Budget) – The core budget is a combination of State tax dollar and

University generated income support for direct instruction, academic support and institutional support activities. This funding may also be referred to as the campus financial plan, core instructional budget, operation budget, or state purpose budget.

Direct State Tax Support – State tax support provided to SUNY and campuses, from state taxpayer

dollars

Dormitory Income Fund Reimbursable Account (DIFR) – A self-supported fund dedicated to

residence hall operations and funded from room rental fees and charges

Earmarks – Funds that may come to the campus through legislative programs or intent
Foundation - Buffalo State College Foundation, Inc.

Source: Buffalo State Budget Office

SLIDE 110

Appendix 41 Glossary, Page 2 of 3

Income Fund Reimbursable (General IFR) – a self-supported fund dedicated to campus
perations and funded from revenues generated by campus programs and broad based fees

(student activity fee, transportation fee, technology fee, student health fee, etc.)

Indirect State Tax Support – New York State payments on behalf of SUNY and campuses for debt

service on academic buildings (non-residential buildings) and fringe benefit costs for employees funded from core operations

J-Term: January term
NACUBO Functional Classifications - These classifications ensure that expenditures are posted

to the correct function. The National Association of College and University Business Officers (NACUBO) created these classifications in order to standardize reporting across colleges and universities.

OAP: Overseas Academic Programs
Pooled Offset – State tax support is reduced by an amount equal to the fringe benefit

collections in the special revenue funds (IFR, DIFR, SUTRA); SUNY keeps the collected fringe benefit charges in lieu of State tax support. This revenue is distributed to campuses as if were State tax support, generally in proportion to the total campus state support and is part of the “State and Other Support” component.

Restricted Funds – Funds that must be used, or are designated expressly, for a particular

purpose or activity

Source: Buffalo State Budget Office

SLIDE 111

Appendix 42 Glossary, Page 3 of 3

Revenue or Revenue Support – Funds to support campus financial plans generated primarily from tuition,

certain fees, interest earnings, overhead assessments, indirect cost recovery, fringe benefits, and sponsor support

RF - The Research Foundation for SUNY
State and Other Support – Includes state taxpayer dollars, pooled offset funds, and interest
State Fringe – The cost of fringe benefits paid by New York State on behalf of individuals paid from the

core operations budget; included in the Indirect State Tax Support component to SUNY and campuses

State Funds – Those funds appropriated through the New York State budgetary process (core operations,

IFR, DIFR, SUTRA)

State University Tuition Reimbursable Account (SUTRA) – a special revenue fund dedicated to campus
perations and funded from tuition revenue collected from summer session, contract courses, overseas

academic programs and excess tuition revenue from the core operations budget

Unrestricted Funds – Funds that may be used for any purpose in support of the organization’s mission

Source: Buffalo State Budget Office

SLIDE 112