The Presentation Presentation Date: Wednesday, March 1 Instructor: - PowerPoint PPT Presentation

The Presentation Presentation Date: Wednesday, March 1 Instructor: Aurea Osgood

Agenda � PowerPoint � Presentation Organization � Frequently Asked Questions � Presenter Styles, Audience, Handouts � CFDR Resources CFDR Spring 2006 Workshop Series 2

To PowerPoint or not to PowerPoint � “Using PowerPoint is like having a loaded AK-47 on the table: You can do very bad things with it.” - Peter Norvig � “If your words or images are not on point, making them dance in color won't make them relevant.” - Edward Tufte, Professor Emeritus, Yale University CFDR Spring 2006 Workshop Series 3

PowerPoint Basics � PowerPoint is a Microsoft Office program. � PowerPoint uses the same format tools as Word or Excel. � Example… CFDR Spring 2006 Workshop Series 4

Presentation Organization � Beginning � Introduce yourself and your affiliation. � Use a powerful opener…get the audience’s attention. CFDR Spring 2006 Workshop Series 5

Presentation Organization � During � Speak clearly and slowly. � Use voice inflection. � Move with intent. � Add detail to your slides. � Break up the presentation with quotes, stories, examples, etc. CFDR Spring 2006 Workshop Series 6

Presentation Organization � End � Leave room for questions and comments. CFDR Spring 2006 Workshop Series 7

General Notes � 6 x 6 Rule � No more than 6 lines per slide. � No more than 6 words per line. � KISS � ( K eep I t S imple S tupid) CFDR Spring 2006 Workshop Series 8

General Notes � Size matters � Font matters � Contrasting colors � Be consistent CFDR Spring 2006 Workshop Series 9

Size Matters � This is Arial 36. � This is Arial 30. This is Arial 20. � This is Arial 10. � CFDR Spring 2006 Workshop Series 10

Size Matters � This is Times 36. � This is Times 30. � This is Times 20. This is Times 10. � CFDR Spring 2006 Workshop Series 11

General Notes � Size matters � Font matters � Contrasting colors � Be consistent CFDR Spring 2006 Workshop Series 12

Font Matters Avoid: � Serif � Broadway � Brush Script MT A � Courier New � Harlow Solid Italics � Sans Serif � Old English Text MT A � Vladimir Script CFDR Spring 2006 Workshop Series 13

Font Matters � Font Matters � Font Matters � Font Matters � Font Matters � FONT MATTERS � Font Matters � Font Matters � Font Matters CFDR Spring 2006 Workshop Series 14

General Notes � Size matters � Font matters � Contrasting colors � Be consistent CFDR Spring 2006 Workshop Series 15

Contrasting Colors � This is dark on light. CFDR Spring 2006 Workshop Series 16

Contrasting Colors � This is light on dark. CFDR Spring 2006 Workshop Series 17

Contrasting Colors CFDR Spring 2006 Workshop Series 18

Contrasting Colors Contrasting Colors Yellow on Blue Purple on Green Blue on Yellow Green on Purple Harmonizing Colors Yellow on Green Red on Purple Green on Yellow Purple on Red CFDR Spring 2006 Workshop Series 19

General Notes � Size matters � Font matters � Contrasting colors � Be consistent CFDR Spring 2006 Workshop Series 20

Be Consistent � Transitions � Avoid using “random” animation schemes. � Text/Font � Limit to one or two fonts, colors and styles. � Format � Use a PowerPoint template. CFDR Spring 2006 Workshop Series 21

General Notes � Graphics � Graphics should be a complement, not a substitute. � Limit to graphs, tables, diagrams, photographs. � Text arrangement � Grammar CFDR Spring 2006 Workshop Series 22

General Notes � PowerPoint as Entertainment � Animation Options � Animation Options � Animation Options � Animation Options � Animation Options CFDR Spring 2006 Workshop Series 23

Frequently Asked Questions � When should I use numbers? � Numbers � For lists with sequence � When should I use bullets? � Bullets � For lists without priority, sequence or hierarchy CFDR Spring 2006 Workshop Series 24

Frequently Asked Questions � How can I toggle between PowerPoint and the internet? � Hyperlink CFDR Spring 2006 Workshop Series 25

Frequently Asked Questions � How can I make a table or graph in PowerPoint? � Create in PowerPoint � Create in Excel/Word and insert CFDR Spring 2006 Workshop Series 26

Presenter Styles � Do not read from the screen. � Talk to the audience. � Do not turn your back on the audience. � Speed CFDR Spring 2006 Workshop Series 27

Audience � Know your audience. � Types of Audiences � Silent and Staring � Know-It-Alls CFDR Spring 2006 Workshop Series 28

Handouts � Header � Name � Affiliation � Contact (e-mail) � Date � Conference CFDR Spring 2006 Workshop Series 29

Practice! � Practice makes perfect. � Have a backup. CFDR Spring 2006 Workshop Series 30

CFDR Resources � CFDR PowerPoint Templates CFDR Spring 2006 Workshop Series 31

Additional Comments Custom Animation � “Slide Show” – “”Custom Animation” (a � toolbar will appear on the left side) Highlight what you would like to animate. 1. Click “add effect” on toolbar. 2. Choose the effect you would like. 3. CFDR Spring 2006 Workshop Series 32

33 CFDR Spring 2006 Workshop Series Questions?

~CREDITS~ Written and Performed By: Aurea Osgood Produced By: Center for Family and Demographic Research Edited By: Heidi Lyons Facilities Provided By: Bowen-Thompson Student Union No animals were harmed during the making or production of this presentation. CFDR Spring 2006 Workshop Series 34