The GSA Total Workplace Program Helping Create The 21 st Century - - PowerPoint PPT Presentation

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The GSA Total Workplace Program Helping Create The 21 st Century - - PowerPoint PPT Presentation

Dec 11, 2023 149 likes •475 views

U.S. General Services Administration The GSA Total Workplace Program Helping Create The 21 st Century Workplace 1 U.S. General Services Administration Stacey Fong Regional Workplace Executive Email: stacey.fong@gsa.gov 2 2 U.S. General

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U.S. General Services Administration

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The GSA Total Workplace Program

Helping Create The 21st Century Workplace

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U.S. General Services Administration

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Stacey Fong

Regional Workplace Executive Email: stacey.fong@gsa.gov

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Mission To Create the 21st Century Workplace by providing an efficient, effective, sustainable workplace at the best value for the American taxpayer

U.S. General Services Administration

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National Workplace Engagement Pilot /Demonstration Program Change Management Furniture & Information Technology (FIT) Initiative

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Total Workplace Offerings

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GSA’s FIT Program

A national funding initiative that integrates Federal Acquisition Service (FAS) and Public Buildings Service (PBS) resources into a new GSA service offering to help other federal agencies use their workspace more efficiently and effectively.

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1.Create a place where people want to come to work. 2.Encourage and support collaboration. 3.Improve productivity. 4.Improve space utilization. 5.Produce energy and carbon savings.

FIT Objectives

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How It Works

  • Multi-year term agreement

– 3-yr for IT/5-yr for furniture

  • Agency incurs no obligation to keep the product
  • Ownership can transfer to customer at end of the

agreement

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FAS Fees : FAS will apply an 8% acquisition fee to procure furniture PBS Fees : - no current fee applied

  • Regional Interior Design Staff or contracted

services may be required to support FIT projects

  • May require the customer to provide a

Reimbursement (RWA) for design and coordination efforts

FIT Fees

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  • Requirements development
  • Design – Test Fit, Furniture placement plans based
  • n FIT program typicals and furniture components
  • Furniture Delivery Coordination
  • Installation and Punch list coordination
  • Move & Move Coordination
  • Reconfiguration and refurbishment of existing

furniture

U.S. General Services Administration

PBS Traditional Project Services

(not included in FIT)

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1. Comply with your agency’s utilization rate policy or 100-150 USF for total office, and 170 USF for the total requirement. 2. Maximize natural light by specifying furniture panels no taller than 54”. 3. Open workstations must not exceed 50 SF. 4. Offices must not exceed 150 SF. FIT Furniture can be purchased for

  • ffices 80-150 SF.

FIT Qualification Checklist

Four Mandatory Requirements

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(a minimum of six must be met)

Environmental Factors

  • Locate enclosed spaces on

interior walls

  • Utilize glass walls instead of solid

walls where appropriate

  • Consider the importance of

visual & noise privacy needs Mobility

  • Maximize space utilization

through desk-sharing

  • Embrace mobility: offer a tele-

work program one day per week

  • Analyze work patterns

and job duties to determine workstations.

  • Create open, interactive,

free-flowing space for collaboration

  • Share meeting spaces by

the use of a reservation system

  • Offer quiet spaces, phone

booths, quiet & focus rooms. Catering to Work Style Diversity

FIT - Optional Design Requirements

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U.S. General Services Administration

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Optional Design Requirements

Share Nature and Natural Sunlight Supporting Storage Open Collaboration Areas Low Translucent Panels

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U.S. General Services Administration

(a minimum of six must be met)

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IT is a critical element to a successful right-sizing project

Information Technology is the “IT” portion of the “FIT” Program

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IT equipment and services may be required to move to a TWP environment IT allows for agility in receiving, processing and sharing of work and ideas, both inside and outside

  • f the office.

Many IT solutions have significant upfront costs, FIT minimizes an agency’s initial capital investment

Why Do I Want IT?

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  • Federal agencies can buy IT commodities and

integrated services faster and at lower prices through GSA.

  • Under FIT, GSA procures and pays for the IT

equipment that is provided to the client.

  • The costs of IT under FIT are amortized
  • ver a 3-year supplemental lease occupancy\

agreement.

  • There is no interest, however there is an average 5% fee associated

with the procurement.

What IT Costs

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U.S. General Services Administration

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What Is Covered

  • Laptops
  • Tablets
  • Mobile devices
  • Printers
  • Scanners
  • Phones
  • Wireless Access Points
  • Video Teleconferencing (VTC)
  • Networking equipment
  • Telecommunications

equipment

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U.S. General Services Administration

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Information Technology

NOT available through the Total Workplace program:

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  • Software licenses
  • Extended warranties
  • Stand alone wiring
  • Technical advisory services
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How FIT (IT) Works

1. Requests for IT are made through your PBS point of contact. 2. Clients are responsible for identifying the IT items needed – a complete bill of materials. 3. GSA’s National Information Technology Commodity Program (NITCP) is the default source for IT commodity acquisition services under FIT. 4. NITCP or Regional FAS office will conduct all acquisition activities and your PBS Project Manager will manage the process.

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FIT Furniture IDIQ

5 Functional Areas

Workplace Furniture Vendors: Herman Miller Steelcase Conference Furniture Vendor: Kimball High Density Filing & Storage Vendor: Datum Seating Vendor: Bialek Demountable Partitions Vendor: Inscape 1 2 3 4 5

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Workstation 6’x6’ Shown with: Pedestal, Keyboard Tray, Task Light, Monitor Arm, Tool Rail

Workplace Furniture Vendors: Herman Miller Steelcase 1

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Workstation 120 Degree Shown with: Pedestal, Tool Bar, Keyboard Tray, Monitor Arm, Task Light

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Workplace Furniture Vendors: Herman Miller Steelcase 1

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Adjustable Height Work Surface Benching Workstation Single Sided 30” D

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Workplace Furniture Vendors: Herman Miller Steelcase 1

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Private Office 10’ x 12’

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Workplace Furniture Vendors: Herman Miller Steelcase 1

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Keyboard Tray Digital Lock Single & Dual Monitor Arm

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Workplace Furniture Vendors: Herman Miller Steelcase 1

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Personal Storage Tool Rail and Accessories Task Light

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Workplace Furniture Vendors: Herman Miller Steelcase 1

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Conference Furniture Vendors: Kimball 2

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Rotary Files Track Files Open Shelving

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High Density Filing & Storage Vendor: Datum 3

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Seating Vendor: Bialek 4

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Demountable Walls Vendor: Inscape 5

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FROM THIS TO THIS

DOT MARAD

Dellums FOB Oakland, CA

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FROM THIS TO THIS

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FIT Can Help you Change

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Total Workplace Experts PBS Chief Total Workplace Officer Charles Hardy Director, Total Workplace Program Management Office charles.hardy@gsa.gov Region 1 David Krassnoff Leadership Initiatives Manager david.krassnoff@gsa.gov Region 2 Jean Keane Senior Interior Designer jean.keane@gsa.gov Region 3 Nancy Sebastiano Workplace Stratagist nancy.sebastianowoloszyn@gsa.gov Region 4 John “JD” M. Dennis Director gPM johnm.dennis@gsa.gov Region 5 Ronnie Bent Workplace Program Specialist ronnie.bent@gsa.gov Region 11 (NCR) Stephanie Leedom Lead Architect stephanie.leedom@gsa.gov Central Office/TotalWorkplace PMO Kevin Kelly Senior Architect kevin.kelly@gsa.gov Jonathan McIntyre Architect jonathan.mcintyre@gsa.gov Ryan Doerfler Senior Workplace Strategist ryan.doerfler@gsa.gov Matthew Gerke Program Analyst matthew.gerke@gsa.gov Dianne Juba Workplace Strategist dianne.juba@gsa.gov Region 6 Jane E. Schuster Interior Designer jane.schuster@gsa.gov Region 7 Becky Parham Workplace Program Specialist rebecca.parham@gsa.gov Region 8 Jonna Larson Mobility Program Manager jonna.larson@gsa.gov Region 9 Stacey Fong Project Manager stacey.fong@gsa.gov Region 10 JamesTruhan Workplace Program Specialist james.truhan@gsa.gov