GSA Reverse Auctions (Vendor Training) ReverseAuctions.gsa.gov - - PowerPoint PPT Presentation

GSA Reverse Auctions (Vendor Training)

ReverseAuctions.gsa.gov

Drand Dixon, Business Development Specialist Melissa Mould, Business Development Specialist / Senior Contracting Officer GSA Reverse Auctions Division April 26, 2017

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Reverse Auctions Defined

What is a Reverse Auction? Definition

Auction in which roles

• f Buyer and Seller

are reversed Buyer submits request for required goods or services and Sellers compete to

• btain business from

Buyer As auction progresses, price decreases as Sellers compete to offer lower prices than the competition until auction ends

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GSA Reverse Auctions

a GSA e-Tool used to facilitate the request for, and submission of, quotes using a reverse auction process. Designed to provide increased efficiencies and transparency in procurement through real-time pricing

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GSA Reverse Auctions Development

Developed in collaboration with Industry and Federal Agency Partners Federal Agencies GSA collaborated with in developing and enhancing the platform:

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GSA Reverse Auctions History Timeline

2013 2014 2015 2016

July 1

GSA Reverse Auctions launches All GSA and VA Schedule contracts are added to GSA Reverse Auctions

Apr 13 Aug 2

State and Local Government access added for Schedule contracts Open Market added to GSA Reverse Auctions

Nov 4 June 5

GSA Reverse Auctions 2.0 launches

2017

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Top Users of GSA Reverse Auctions

General Services Administration Department of Homeland Security

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Available Acquisition Contracts/Solutions

• FEDERAL SUPPLY SCHEDULES (FSS)
• GSA and VA Schedule Contracts

MULTIPLE AWARD CONTRACTS (MAC)

Air Force NETCENTS II Contracts Army CHESS (ADMC-2 Contracts) DHS First Source II Contracts FSSI Office Supplies 3rd Gen (OS3) Contracts

OPEN MARKET

• BLANKET PURCHASE AGREEMENTS (BPAs)
• FSSI Print Management BPAs
• FSSI Wireless BPAs
• SmartBUY Software BPAs
• FSSI MRO BPAs
• FSSI Janitorial and Sanitation (JanSan) BPAs
• Navy Conference Planning Services BPAs

Navy Furniture BPAs Navy Education BPAs DHS Enterprise Software BPAs DHS Medical Supplies BPAs DHS Language Services BPAs

*See GSA Reverse Auctions for Complete List of available solutions - Adding New GSA and Agency- Specific Contracts, BPAs, and Solutions all the time

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Top Acquisition Vehicles (by Volume)

OPEN MARKET

1 2

OPEN MARKET GSA SCHEDULE 70

General Purpose Commercial Information Technology Equipment, Software, and Services

GSA SCHEDULE 84

Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response

GSA SCHEDULE 51V

Hardware Superstore

3 4 5

GSA SCHEDULE 73

Food Service, Hospitality, Cleaning Equipment and Supplies, Chemicals and Services

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How GSA Reverse Auctions Works

Buyer Posts Requirements

Buyer selects Auction Type and posts requirements to GSA Reverse Auctions Sellers under the selected Auction Type receive notification e-mail of Buyer’s requirements with invitation to quote/bid Sellers submit quotes/bids, competitively driving down prices until the auction time ends Buyer reviews quotes/bids received and award can be made to apparent low bidder (Seller) provided the quote/bid meets the solicitation requirements Buyer selects Awardee, makes award, and Sellers are notified

Sellers Notified Sellers Submit Quotes/Bids Buyer Evaluates Bids Buyer Makes Award

GSA Reverse Auctions allows Buyers to compete requirements through a competitive Request for Quotes/Bids process or to evaluate pricing through a “Two Step" solicitation method.

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So How Do Reverse Auctions Change The Procurement Process?

As a vendor that should mean business as usual when it comes to making decisions on what solicitations to quote on, because with reverse auctions you still have a fair opportunity to compete!

In Short… They Don’t.

Reverse Auctions are simply a solicitation method and Buyers are still required to: › Conduct Market Research › Evaluate quotes and determine which offer is in the best interest of the Government. › Include appropriate clauses and applicable terms and conditions as prescribed by the FAR, Agency Supplement, and/or local agency policies and procedures

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Key Benefits & Features

No additional fees for GSA or VA Schedule contract or Schedule BPA auctions Nominal fee of 0.75% (capped at $1,500 per line item) for Open Market auctions Interfaces with existing GSA e-Tools and uses same Login as GSA Advantage/e-Buy Allows small business and socio-economic category set asides Direct communication between Buyers and Sellers

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Key Benefits & Features (Continued)

Fully functional Demo website provides a hands-on approach to trying out GSA Reverse Auctions before going live Transparency in procurement - clear information and audit trail on low price history helps reduce FOIA’s on prices paid Real-time pricing with the ability to submit flat or proxy bids Government managed and GSA continues to collaborate with Federal agencies and industry on system enhancements

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Performance Metrics

Total Awarded Value

$161,355,269

Average Auction Value

$122,797

Average # of Bids

2.6

Small Business Awards

92%

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Customer Success Stories

The US Army Corps of Engineers, Huntsville Center (HNC) approved a policy which adopted GSA Reverse Auctions as the preferred platform for conducting reverse auctions across the Center and requires that all commodity buys be considered for reverse auction in the market research phase. In January 2017, GSA and the Naval Supply Systems Command (NAVSUP) signed a Memorandum of Understanding (MoU) for the Department of the Navy (DoN), including the U.S. Marine Corps, to use GSA Reverse Auctions to drive more speed and savings into their acquisition process.

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How to Maximize Quote/Bid Results

QUOTE On Every Auction/Requirement You Can Provide Read All Auction Descriptions and Attachments Thoroughly Ensure Your Quote/Bid Response Meets ALL Requirements Add Comments to Your Bid or Ask Questions When Needed Use the Proxy Bid Function If You Need Assistance, Ask GSA!

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GSA Reverse Auctions Contact Info

Connect

Join our 10,000+ strong GSA Reverse Auctions Interact Community: https://interact.gsa.gov/group/gsa-reverse-auctions

Training

For FREE onsite or virtual training, please contact us at: GSAReverseAuctions@gsa.gov, or check available classes at: https:// www.gsa.gov/events For general support questions, contact the GSA Reverse Auctions Helpdesk at reverseauctionshelp@gsa.gov or by phone at 855-372-1094 Helpdesk Hours: Monday - Friday, 7:00 am to 6:00 pm CT

Support

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Resource Links

Website Name Website Address

GSA Reverse Auctions http://reverseauctions.gsa.gov/ GSA Reverse Auctions Demo Site http://reverseauctionsdemo.gsa.gov GSA http://www.gsa.gov GSA Interact https://interact.gsa.gov/ GSA Advantage! https://www.gsaadvantage.gov/ GSA eLibrary http://www.gsaelibrary.gsa.gov GSA eBuy https://www.ebuy.gsa.gov Acquisition Gateway https://hallways.cap.gsa.gov

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GSA Reverse Auctions Demo

Vendor Dashboard Auction Bid Process

…and learn many other great features!

Manage Bids

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THANK YOU

Keep up with us on social media #GSAReverseAuctions

twitter.com/FAS_Outreach twitter.com/US_GSAR4 facebook.com/GSA facebook.com/GSASESB youtube.com/user/USGSA instagram.com/USGSA

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RESOURCE SLIDES

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Login as Vendor

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Open Market Vendor Registration

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Dashboard

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Test 27

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Test 27 Part 2

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Test 27 Part 3

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Test 27 Part 4