The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - - PowerPoint PPT Presentation

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The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - - PowerPoint PPT Presentation

Nov 10, 2022 118 likes •443 views

The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool Presented by: Karen Brooks, Candace Brown, Joe Arduca MCSAP Planning Meeting March 2017 Our Partnership Commitment You helped us develop an intuitive, user-friendly eCVSP tool

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MCSAP Planning Meeting March 2017

Presented by: Karen Brooks, Candace Brown, Joe Arduca

The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool

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MCSAP Planning Meeting March 2017

  • You helped us develop an intuitive, user-friendly eCVSP

tool

  • We are committed to:

– Teamwork – Collaboration – Partnership – Improved communication – FMCSA’s safety mission

  • The updated eCVSP is the result of our continued

cooperation

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Our Partnership Commitment

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MCSAP Planning Meeting March 2017

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Objectives

  • Understand the FY18 eCVSP changes based upon FAST Act

implementation and your feedback

  • Understand where to acquire additional information, seek

assistance, and obtain ongoing technical support

  • Contribute your feedback and discuss the direction of future

eCVSP

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Session Agenda

  • FY18 eCVSP Updates
  • Important Reminders
  • Next Steps & Training Opportunities
  • Looking Ahead
  • Q & A
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  • How long have you used the eCVSP for?

– Never – One year – More than one year

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Poll Question

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What is the eCVSP Tool?

  • Online tool to create, edit, share, and submit your State’s

eCVSP

  • Standardized entry template for all States/Territories
  • Ensures consistency and accessibility throughout the process

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Why is the eCVSP Tool Important?

  • Automates and streamlines the development and approval

process for eCVSPs

  • Records and stores comments during the FMCSA review

process

  • Displays the status of your State’s eCVSP

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How Do I Access eCVSP?

  • Go to A&I Online at https://ai.fmcsa.dot.gov
  • Select the eCVSP link from the MCSAP module

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How do I sign up for an account?

  • Coordinate grant development in your State
  • Complete form with contact information and user role

(editor, submitter or read-only)

  • Submit requests to your FMCSA Division Office; FMCSA

submits requests directly to the Volpe Center team

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Multi-Year & Single-Year Plans FY18 Template Changes Spending Plan Changes Maintenance of Effort Substantiation Form

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What’s New

$

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Multi-Year Plans

  • FAST Act mandated
  • Starting in FY18 on a volunteer basis
  • Plans cover three years (FY18-20), with a single-year

spending plan

  • Phased implementation approach
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Multi-Year Plans

  • 1. Create New Plan

Year 1

FY18, FY19, FY20 Goals Activities Monitoring

  • 1. Review Plan

FY19 Spending Plan

Year 2

FY18, FY19, FY20 Goals Activities Monitoring Year 2 Updates

  • 1. Review Plan
  • 2. Annual Updates

FY20 Spending Plan

Year 3

FY18, FY19, FY20 Goals Activities Monitoring Year 2 Updates Year 3 Updates FY18 Spending Plan READ-ONLY READ-ONLY

  • 2. Annual Updates
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  • Consolidated Basic and Incentive, New Entrant, and

Border Enforcement focus areas into one

– Simplified development process – Easier to track completion

  • Re-organized by safety activity types

– Past performance & goals grouped together – National program elements separated from Emphasis areas

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FY18 Template Changes

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  • Online Grant Application Forms

– Part of the online application – Online signatures and acknowledgements in lieu of separate documentation upload

 State Certification  Annual Regulatory Review and Certification of Regulatory Compatibility  New legislation/Policy impacting CMV safety since the FY 2017 CVSP

  • Capability to upload documents still available

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FY18 Template Changes

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  • One spending plan to complete
  • Eliminated separate sub-recipient spending plans
  • Aligned with SF424 categories

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Spending Plan Changes

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Instructions & Estimated FY18 Funding Amounts 7 Budget Activity Areas

(Personnel, Fringe, Travel, Supplies, Equipment, Contracts, Other)

Detailed Spending Plan Summary

Comprehensive Financial Summary

(High-level summary by SF424 categories)

SPENDING PLAN CONTENTS

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7 Budget Activity Areas (Personnel, Fringe, Travel, Supplies, Equipment, Contracts, Other)

  • Auto-calculation of Federal and State Shares on individual line items

– Default to 85% Federal and 15% State Shares – Option to override! 85% / 15% 90% / 10% 0% / 100% – Error message if NOT correct!!

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Spending Plan Changes

$

Total Project Costs Federal Share State Share

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Example: Default to 85% Federal and 15% State Shares

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Spending Plan Changes

Salary Table Pop-up Position: State Police # of Staff: 2 % of Time: 100% Annual Salary: $50,000 SAVE

Salary Project Costs

Position # of Staff % of Time Annual Salary Total Project Costs Federal Share State Share

State Police 2 100% $50,000 $100,000 $85,000 $15,000 Calculated values

$

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Planned MOE Costs - separate data entry area

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Spending Plan Changes

Enter your planned MOE for Salary costs: $40,000

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Salary Project Costs

Position # of Staff % of Time Annual Salary Total Project Costs Federal Share State Share

State Police 2 100% $50,000 $100,000 $85,000 $15,000 Calculated values

Salary Table Pop-up Position: State Police # of Staff: 2 % of Time: 100% Annual Salary: $50,000 SAVE

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Spending Plan Changes

Comprehensive Financial Summary – Error Checks

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  • Calculated ‘overtime’ value is greater than FMCSA value
  • $5.00 ‘allowable’ overage
  • Soft warning

Overtime

  • Calculated ‘MOE’ is less than FMCSA value
  • $5.00 ‘allowable’ under FMCSA estimate
  • Soft warning

Planned MOE Costs

  • Calculated ‘Total Project Costs’ NOT EQUAL TO ‘FMCSA Estimated Federal Share’
  • $5.00 tolerance (above/below)
  • Hard stop

85% Federal Share

  • Calculated ‘Total Project Costs’ NOT EQUAL TO ‘FMCSA Estimated State Share’
  • $5.00 tolerance (above/below)
  • Hard stop

15% State Share

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eCVSP

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MOE Substantiation Form

  • 2 separate

tasks

  • Create, submit,

track, and review online

  • Submit

independently from FY18 CVSP

FY18 CVSP FY16 MOE Substantiation

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Important Reminders Quiz

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Should you include sensitive data (names, PII) in your eCVSP?

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Q No! You should not include sensitive data such as names, PII, or sensitive location information in your eCVSP as FMCSA will post final plans to a public website. A

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Should multiple users be filling out a State’s eCVSP at the same time?

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Q No! Coordinate grant development in your State so that multiple users are NOT working on the eCVSP at the same time. A

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Should you SAVE your work frequently while working on your eCVSP?

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Q Yes! Please save your work frequently using the SAVE button to ensure that all of the information you’re entering is saved to the system. A

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Should you add MOE to your total project costs?

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Q No! MOE Costs should be planned for but entered separately on each budget activity page. A

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Should you be on the lookout for the system “reminder” that your login session will expire?

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Q Yes! Your session will expire after 20 minutes of inactivity in the eCVSP tool. Click extend to continue working. A

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  • Review eCVSP 101 handout for a refresher on the eCVSP

Tool, and share within your State as needed

  • Mark your calendar!

– Website release with new functionality: May 2017 – Log into the website and take a test drive – Training webinars: June 2017 – Office hours: July 2017

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Next Steps

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Looking Ahead…

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  • Any questions, comments, or concerns? Let us know!
  • eCVSP Development Questions?

– Contact your FMCSA State Division Office

  • Website Technical Support Questions?

– 1-877-688-2984, option #3 – Email ecvsp@dot.gov

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Questions & Answers

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  • Thank you for your time and interest in learning more about

the eCVSP tool

  • We are confident these enhancements will add ease and

efficiency to your process

  • Keep the feedback coming

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Thank You

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True Success: Everyone gets home safe!

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How We Define Success