The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - - PowerPoint PPT Presentation

MCSAP Conference – 2018

Presented by: Bettina Conroy, Candy Brown,

• Capt. Steve Rundell, Capt. Kevin Andrews

The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool

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Our Partnership Commitment

Teamwork Collaboration Partnership Improved Communication FMCSA’s Safety Mission

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Learning Objectives

• Understand the FY 2019 eCVSP changes based upon FAST Act

implementation and your feedback

• Understand where to acquire additional information and
• btain ongoing technical support

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Session Agenda

• eCVSP Basics Refresher
• What You Need to Know for FY 2019
• Important Reminders
• Next Steps & Training Opportunities
• Q&A

Don’t forget about eCVSP resources: Job Aids: eCVSP 101, Tool Enhancements, Spending Plan

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• How long have you used the eCVSP tool for?

– Never – One year – More than one year

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Poll Question

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What is the eCVSP Tool?

• Online tool to create,

edit, share, and submit your State’s eCVSP and MOE Substantiation document

• Automates and

streamlines the development and approval process

• Ensures consistency and

accessibility throughout the process

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https://ai.fmcsa.dot.gov/eCVSP

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How Do I Access eCVSP?

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eCVSP User Accounts

• Coordinate grant development in your State

– Assign appropriate user roles (editor, submitter or read-only)

• New users need to obtain an eCVSP user account

New users complete form Submit requests to your FMCSA Division Office FMCSA submits requests directly to the Volpe Center team

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Pre-populating Plan with Previous Year’s Data Access to Two eCVSPs Status Changes Multi-year Plans and Annual Updates Spending Plan Changes

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What You Need to Know for FY 2019

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FY 2018 eCVSP FY 2019 eCVSP

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Pre-populating Plan with Previous Year’s Data

Part 1 FY18 Data Part 2 FY18 Data Part 3 FY18 Data Part 4 FY18 Data Part 5 FY18 Data Part 1 FY18 Data Part 2 FY18 Data Part 3 FY18 Data Part 4 FY18 Data

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Access to Two eCVSPs

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Access to Two eCVSPs

Select either the FY 2018 eCVSP or FY 2019 eCVSP option Then click “Complete your eCVSP” to enter the selected eCVSP

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eCVSP Statuses

Draft CVSP FMCSA Review Accepted CVSP Final CVSP State Revising

• Statuses track eCVSP from development to completion
• Email notifications sent to State and FMCSA users

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Multi-year Plans: Review

• FAST Act mandated
• Started in FY 2018 on a volunteer basis, and

implementation continues in a phased approach

• States that began a multi-year eCVSP in FY 2018 will

be submitting an annual update this year

• Twelve States will be starting a multi-year eCVSP this

year (FY 2019-2021)

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Single Year Multi-year Annual Update

FY 2019 eCVSPs

AS AK DC GU HI MP PR VI

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• 1. Create New Plan

Year 1

Goals Activities Monitoring

• 1. Review Plan

Year 2

Goals Activities Monitoring REVIEW

Multi-year Plan Process

Annual Updates

• 2. Annual Updates

Spending Plan Certifications Spending Plan Certifications

• 1. Review Plan
• 2. Annual Updates

Year 3

Goals Activities Monitoring Year 2 Updates Annual Updates REVIEW Spending Plan Certifications

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Annual Update Demonstration

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• All States must complete a spending plan
• Aligned with 424 Categories
• Contains checks and balances

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Spending Plan Review

Instructions & Estimated FY19 Funding Amounts 7 Budget Activity Areas

(Personnel, Fringe, Travel, Supplies, Equipment, Contracts, Other)

Detailed Spending Cost Summary Financial Summary

(High-level summary by 424 categories)

SPENDING PLAN CONTENTS

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• Added a new column (% of Time on MCSAP Grant) in each of

the budget activity tables

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Spending Plan Changes

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• MOE now added on each line item

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Spending Plan Changes

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Spending Plan Demonstration

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Important Reminders Quiz

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Should you include sensitive data (names, PII) in your eCVSP?

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Q No! You should not include sensitive data such as names, PII, or sensitive location information in your eCVSP as FMCSA will post final plans to a public website. A

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Should you save your work frequently while working on your eCVSP?

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Q Yes! Please save your work frequently using the SAVE button to ensure that all of the information you’re entering is saved to the system. A

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Should you add MOE to your total project costs?

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Q No! MOE Costs should be planned for but entered separately for each budget item. A

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Should you be on the lookout for the system “reminder” that your login session will expire?

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Q Yes! Your session will expire after 20 minutes of inactivity in the eCVSP tool. Click extend to continue working. A

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Where can you find job aids, videos, and MCSAP guidance for developing your eCVSP?

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Q The Help Center! A

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• Review handouts and share within your State as needed

– eCVSP 101 – eCVSP Tool Enhancements: FY 2019 – eCVSP Spending Plan

• Mark your calendar!

– Website release with new functionality: May 2018 – Log into the website and get started on your FY 2019 plan – Training webinars: May/June 2018 – Office hours: July 2018

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Next Steps

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• Any questions, comments, or concerns? Let us know!
• eCVSP Application Development Questions

– Contact your FMCSA State Division Office

• Website Technical Support Questions

– 1-877-688-2984, option #3 – Email ecvsp@dot.gov

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Questions & Answers

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Thank You