The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - PowerPoint PPT Presentation

MCSAP Conference – 2018 The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool Presented by: Bettina Conroy, Candy Brown, Capt. Steve Rundell, Capt. Kevin Andrews

MCSAP Conference – 2018 Our Partnership Commitment Teamwork Collaboration Partnership Improved Communication FMCSA’s Safety Mission 2

MCSAP Conference – 2018 Learning Objectives • Understand the FY 2019 eCVSP changes based upon FAST Act implementation and your feedback • Understand where to acquire additional information and obtain ongoing technical support 3

MCSAP Conference – 2018 Session Agenda • eCVSP Basics Refresher • What You Need to Know for FY 2019 • Important Reminders • Next Steps & Training Opportunities • Q&A Don’t forget about eCVSP resources: Job Aids: eCVSP 101, Tool Enhancements, Spending Plan 4

MCSAP Conference – 2018 Poll Question • How long have you used the eCVSP tool for? – Never – One year – More than one year 5

MCSAP Conference – 2018 What is the eCVSP Tool? • Online tool to create, edit, share, and submit your State’s eCVSP and MOE Substantiation document • Automates and streamlines the development and approval process • Ensures consistency and accessibility throughout the process 6

MCSAP Conference – 2018 How Do I Access eCVSP? https://ai.fmcsa.dot.gov/eCVSP 7

MCSAP Conference – 2018 eCVSP User Accounts • Coordinate grant development in your State – Assign appropriate user roles (editor, submitter or read-only) • New users need to obtain an eCVSP user account FMCSA submits Submit requests New users requests directly to your FMCSA complete form to the Volpe Division Office Center team 8

MCSAP Conference – 2018 What You Need to Know for FY 2019 Pre-populating Plan with Previous Year’s Data Access to Two eCVSPs Status Changes Multi-year Plans and Annual Updates Spending Plan Changes 9

MCSAP Conference – 2018 Pre-populating Plan with Previous Year’s Data FY 2018 eCVSP Part 1 Part 1 Part 2 Part 2 Part 3 Part 3 Part 4 Part 4 Part 5 FY18 Data FY18 Data FY18 Data FY18 Data FY18 Data FY18 Data FY18 Data FY18 Data FY18 Data FY 2019 eCVSP 10

MCSAP Conference – 2018 Access to Two eCVSPs 11

MCSAP Conference – 2018 Access to Two eCVSPs Select either the FY 2018 eCVSP or FY 2019 eCVSP option Then click “Complete your eCVSP” to enter the selected eCVSP 12

MCSAP Conference – 2018 eCVSP Statuses • Statuses track eCVSP from development to completion • Email notifications sent to State and FMCSA users Draft CVSP FMCSA Accepted Final Review CVSP CVSP State Revising 13

MCSAP Conference – 2018 Multi-year Plans: Review FAST Act mandated • Started in FY 2018 on a volunteer basis, and • implementation continues in a phased approach States that began a multi-year eCVSP in FY 2018 will • be submitting an annual update this year Twelve States will be starting a multi-year eCVSP this • year (FY 2019-2021) 14

MCSAP Conference – 2018 FY 2019 eCVSPs AS AK DC GU HI MP PR Single Year Multi-year Annual Update VI 15

MCSAP Conference – 2018 Multi-year Plan Process Year 1 Year 2 Year 3 1. Create New Plan 1. Review Plan 1. Review Plan 2. Annual Updates 2. Annual Updates Goals Goals Goals REVIEW REVIEW Activities Activities Activities Monitoring Monitoring Monitoring Year 2 Updates Annual Updates Annual Updates Spending Plan Spending Plan Spending Plan Certifications Certifications Certifications 16

MCSAP Conference – 2018 Annual Update Demonstration 17

MCSAP Conference – 2018 Spending Plan Review • All States must complete a spending plan • Aligned with 424 Categories • Contains checks and balances SPENDING PLAN CONTENTS 7 Budget Financial Instructions & Activity Areas Detailed Summary Estimated Spending Cost (Personnel, Fringe, FY19 Funding (High-level Travel, Supplies, Summary summary by 424 Amounts Equipment, categories) Contracts, Other) 18

MCSAP Conference – 2018 Spending Plan Changes • Added a new column (% of Time on MCSAP Grant) in each of the budget activity tables 19

MCSAP Conference – 2018 Spending Plan Changes • MOE now added on each line item 20

MCSAP Conference – 2018 Spending Plan Demonstration 21

MCSAP Conference – 2018 Important Reminders Quiz 22

MCSAP Conference – 2018 Q Should you include sensitive data (names, PII) in your eCVSP? No! You should not include sensitive data such as A names, PII, or sensitive location information in your eCVSP as FMCSA will post final plans to a public website. 23

MCSAP Conference – 2018 Q Should you save your work frequently while working on your eCVSP? Yes! Please save your work frequently using the A SAVE button to ensure that all of the information you’re entering is saved to the system. 24

MCSAP Conference – 2018 Q Should you add MOE to your total project costs? No! MOE Costs should be planned for but entered A separately for each budget item. 25

MCSAP Conference – 2018 Q Should you be on the lookout for the system “reminder” that your login session will expire? Yes! Your session will expire after 20 minutes of A inactivity in the eCVSP tool. Click extend to continue working. 26

MCSAP Conference – 2018 Q Where can you find job aids, videos, and MCSAP guidance for developing your eCVSP? The Help Center! A 27

MCSAP Conference – 2018 Next Steps • Review handouts and share within your State as needed – eCVSP 101 – eCVSP Tool Enhancements: FY 2019 – eCVSP Spending Plan • Mark your calendar! – Website release with new functionality: May 2018 – Log into the website and get started on your FY 2019 plan – Training webinars: May/June 2018 – Office hours: July 2018 28

MCSAP Conference – 2018 Questions & Answers • Any questions, comments, or concerns? Let us know! • eCVSP Application Development Questions – Contact your FMCSA State Division Office • Website Technical Support Questions – 1-877-688-2984, option #3 – Email ecvsp@dot.gov 29

MCSAP Conference – 2018 Thank You 30