The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - - PowerPoint PPT Presentation

the electronic commercial vehicle safety plan ecvsp tool
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The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool - - PowerPoint PPT Presentation

MCSAP Conference 2018 The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool Presented by: Bettina Conroy, Candy Brown, Capt. Steve Rundell, Capt. Kevin Andrews MCSAP Conference 2018 Our Partnership Commitment Teamwork


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MCSAP Conference – 2018

Presented by: Bettina Conroy, Candy Brown,

  • Capt. Steve Rundell, Capt. Kevin Andrews

The Electronic Commercial Vehicle Safety Plan (eCVSP) Tool

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Our Partnership Commitment

Teamwork Collaboration Partnership Improved Communication FMCSA’s Safety Mission

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Learning Objectives

  • Understand the FY 2019 eCVSP changes based upon FAST Act

implementation and your feedback

  • Understand where to acquire additional information and
  • btain ongoing technical support
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Session Agenda

  • eCVSP Basics Refresher
  • What You Need to Know for FY 2019
  • Important Reminders
  • Next Steps & Training Opportunities
  • Q&A

Don’t forget about eCVSP resources: Job Aids: eCVSP 101, Tool Enhancements, Spending Plan

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MCSAP Conference – 2018

  • How long have you used the eCVSP tool for?

– Never – One year – More than one year

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Poll Question

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What is the eCVSP Tool?

  • Online tool to create,

edit, share, and submit your State’s eCVSP and MOE Substantiation document

  • Automates and

streamlines the development and approval process

  • Ensures consistency and

accessibility throughout the process

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MCSAP Conference – 2018

https://ai.fmcsa.dot.gov/eCVSP

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How Do I Access eCVSP?

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eCVSP User Accounts

  • Coordinate grant development in your State

– Assign appropriate user roles (editor, submitter or read-only)

  • New users need to obtain an eCVSP user account

New users complete form Submit requests to your FMCSA Division Office FMCSA submits requests directly to the Volpe Center team

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Pre-populating Plan with Previous Year’s Data Access to Two eCVSPs Status Changes Multi-year Plans and Annual Updates Spending Plan Changes

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What You Need to Know for FY 2019

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FY 2018 eCVSP FY 2019 eCVSP

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Pre-populating Plan with Previous Year’s Data

Part 1 FY18 Data Part 2 FY18 Data Part 3 FY18 Data Part 4 FY18 Data Part 5 FY18 Data Part 1 FY18 Data Part 2 FY18 Data Part 3 FY18 Data Part 4 FY18 Data

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Access to Two eCVSPs

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Access to Two eCVSPs

Select either the FY 2018 eCVSP or FY 2019 eCVSP option Then click “Complete your eCVSP” to enter the selected eCVSP

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eCVSP Statuses

Draft CVSP FMCSA Review Accepted CVSP Final CVSP State Revising

  • Statuses track eCVSP from development to completion
  • Email notifications sent to State and FMCSA users
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Multi-year Plans: Review

  • FAST Act mandated
  • Started in FY 2018 on a volunteer basis, and

implementation continues in a phased approach

  • States that began a multi-year eCVSP in FY 2018 will

be submitting an annual update this year

  • Twelve States will be starting a multi-year eCVSP this

year (FY 2019-2021)

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Single Year Multi-year Annual Update

FY 2019 eCVSPs

AS AK DC GU HI MP PR VI

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  • 1. Create New Plan

Year 1

Goals Activities Monitoring

  • 1. Review Plan

Year 2

Goals Activities Monitoring REVIEW

Multi-year Plan Process

Annual Updates

  • 2. Annual Updates

Spending Plan Certifications Spending Plan Certifications

  • 1. Review Plan
  • 2. Annual Updates

Year 3

Goals Activities Monitoring Year 2 Updates Annual Updates REVIEW Spending Plan Certifications

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Annual Update Demonstration

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  • All States must complete a spending plan
  • Aligned with 424 Categories
  • Contains checks and balances

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Spending Plan Review

Instructions & Estimated FY19 Funding Amounts 7 Budget Activity Areas

(Personnel, Fringe, Travel, Supplies, Equipment, Contracts, Other)

Detailed Spending Cost Summary Financial Summary

(High-level summary by 424 categories)

SPENDING PLAN CONTENTS

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  • Added a new column (% of Time on MCSAP Grant) in each of

the budget activity tables

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Spending Plan Changes

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  • MOE now added on each line item

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Spending Plan Changes

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Spending Plan Demonstration

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Important Reminders Quiz

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Should you include sensitive data (names, PII) in your eCVSP?

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Q No! You should not include sensitive data such as names, PII, or sensitive location information in your eCVSP as FMCSA will post final plans to a public website. A

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Should you save your work frequently while working on your eCVSP?

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Q Yes! Please save your work frequently using the SAVE button to ensure that all of the information you’re entering is saved to the system. A

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Should you add MOE to your total project costs?

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Q No! MOE Costs should be planned for but entered separately for each budget item. A

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Should you be on the lookout for the system “reminder” that your login session will expire?

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Q Yes! Your session will expire after 20 minutes of inactivity in the eCVSP tool. Click extend to continue working. A

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Where can you find job aids, videos, and MCSAP guidance for developing your eCVSP?

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Q The Help Center! A

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  • Review handouts and share within your State as needed

– eCVSP 101 – eCVSP Tool Enhancements: FY 2019 – eCVSP Spending Plan

  • Mark your calendar!

– Website release with new functionality: May 2018 – Log into the website and get started on your FY 2019 plan – Training webinars: May/June 2018 – Office hours: July 2018

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Next Steps

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  • Any questions, comments, or concerns? Let us know!
  • eCVSP Application Development Questions

– Contact your FMCSA State Division Office

  • Website Technical Support Questions

– 1-877-688-2984, option #3 – Email ecvsp@dot.gov

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Questions & Answers

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Thank You