The Core Team Members Neil Lattimer Expedition Leader Christine - - PowerPoint PPT Presentation

The Core Team Members

Neil Lattimer Expedition Leader Christine Bennett Paul Catchpole Activity Co-ordinators Paul Hazlehurst Administration and Finance Paul Spencer Transportation Gary Knox Camping Equipment Julian Greer Catering Martin Stanworth Communications Simon Dyke Advance Party Manager, Load Master & Merchandising

THE BASICS

• More than 270 of us will be attending the

REN Centenary Camp at KISC

• REN = Ruislip Eastcote Northwood District

Scouts

• KISC = Kandersteg International Scout Centre,

Switzerland

THE PARTICIPANTS

• All young persons aged below 14 - ‘Scouts’
• Most young persons 14 to 18 - ‘Explorer Scouts’
• Some Adults 18 to 25 – ‘Scout Network’
• All other Adults are acting in a support rôle to

the ‘Scouts’ and ‘Explorer Scouts’

THE LOCATION

• KISC is 1200 metres above sea level and is very

close to the village of Kandersteg

• It is situated in the Bernese Highlands which

are part of the Swiss Alps

• Mountain peaks surround Kandersteg and rise

high above KISC

• The scenery is Alpine and stunning

THE CLIMATE

• The high peaks can trap cloud in the valley
• The sun rises late and sets early
• Night time temperatures can approach

freezing

• KISC has its fair share of Good and Bad

Weather

YOUR EQUIPMENT

• Hence we are emphasising that

Personal and Group Equipment must be:-

• ADEQUATE

and

• GOOD QUALITY

Timing – Main Party

• For everyone except the Advance Party
• The Camp runs from:-

Tuesday 29th July until Thursday 7th August

Sub - Camps

A Explorer Scouts & Scout Network B Explorer Scouts C 4th Ruislip & 12th Ruislip Scouts D 1st Northwood & 2nd Northwood Scouts E 1st Eastcote & 6th Eastcote Scouts F 1st /3rd Ruislip & 2nd/9th Ruislip Scouts G 6th Northwood, 4th Eastcote & 5th Eastcote Scouts

How Your Kit Gets There (and Back)

• The week before camp
• Camping and Personal Equipment is delivered to

12th Ruislip Scout HQ, West End Road

• It is stored there until it is loaded into a 13m

articulated lorry

• The lorry drives to KISC and is met and unloaded by

the Advance party

How You Get There (and Back)

• We meet at Heathrow on Tuesday 29th July
• Getting to Heathrow will be the responsibility
• f the Camp Attendees and their parents
• Similarly, returning home from Heathrow is

Camp Attendees and parents responsibility

Documentation

• Each and every Attendee should have returned:-
• A Completed Personal Authorization and General

Information (PAGI) Form

• 3 Copies of their Passport and EHIC card
• These should have been checked and verified

by the Group Leader

Camp Fees

• Each person should have paid:-
• £50 Initial deposit
• 2 further stage payments of £110
• There remains to be paid:-
• By 28th April the 3rd Stage payment of £110
• By 30th June the 4th Stage payment:-
• £110 Scouts
• £160 Explorer Scouts

Fund Raising

• The first half of Fund Raising amount:-
• £25/Scout
• £50/Explorer

Should have been paid to REN by Groups

• The second half is due from Groups by

30th June

• The Subsidy is matched funding

Camp Bank

• For Scouts and Explorer Scouts
• Limit of £50 / person
• Must be paid in BEFORE 30th June
• Deposits made in pounds sterling
• Paid out in every other day in Swiss Francs
• Unused money returned in pounds via Groups

Getting There

• Your home to Heathrow Airport
• Heathrow to Geneva Airport
• Geneva Airport to Kandersteg
• To the site

Your Home to Heathrow Airport

Groups will be giving details later of where and when to meet

Outward LX359 Depart Heathrow 07:00 hrs LX353 Depart Heathrow 08:55 hrs Return LX358 Depart Geneva 20:35 arrive 21:15 LX356 Depart Geneva 17:50 arrive 18:30

Flight Information

Depart Heathrow

Depart Geneva Arrive Heathrow

4th Ruislip 08:55 LX353 20:35 LX358 21:15 12th Ruislip 08:55 LX353 20:35 LX358 21:15 1st Northwood 08:55 LX353 17:50 LX356 18:30 2nd Northwood 08:55 LX353 17:50 LX356 18:30 1st Eastcote 07:00 LX359 17:50 LX356 18:30 6th Eastcote 07:00 LX359 17:50 LX356 18:30

Flight Information

Depart Heathrow

Depart Geneva Arrive Heathrow

1st/3rd Ruislip 07:00 LX359 20:35 LX358 21:15 2nd/9th Ruislip 07:00 LX359 20:35 LX358 21:15 6th Northwood 07:00 LX359 20:35 LX358 21:15 4th Eastcote 07:00 LX359 20:35 LX358 21:15 5th Eastcote 07:00 LX359 20:35 LX358 21:15

Flight Information

Explorer Scouts and Scout Network will be spread across the two flights Christine will issue details

Flight LX359

• Latest Check In Time
• Hand Luggage only, your kit went on the lorry
• Max. Size 55x40x23cm Max. Weight 8Kg
• No Sharp objects or liquids can be taken through

security

• Please bring:-
• Food to last you till 14:30 hrs
• Money to buy a drink at the airport

O5:00hrs

Flight LX353

• Latest Check In Time 06:55hrs
• Hand Luggage only, your kit went on the lorry
• Max. Size 55x40x23cm Max. Weight 8Kg
• No Sharp objects or liquids can be taken through

security

• Please bring:-
• Food to last you till 14:30 hrs
• Money to buy a drink at the airport

Geneva Airport to Kandersteg

• Train from Geneva Airport to Brig
• A Quick Change of trains
• Brig to Kandersteg

Getting to the Site

• Remember, you only have your Day-sack
• Bus from the station or walk along the road

Your Kit

• All your Personal kit and clothing will be sent

in advance

• Packed in a holdall, maximum size 90 litres
• Labelled as instructed (or you may never see it again)
• Delivered to your Group’s pick up point between

Monday 21st & Wednesday 23rd July, as instructed

• A KIT LIST MUST BE COMPLETED FOR CUSTOMS

A Kit List Must be Completed for Customs

Group’s Camping Kit

Details of the allocated volume will be issued to

Sub Camps

later

Topics

• Personal kit (by road and by air)
• Sub-group equipment
• Who’s doing what and when

Kit List

By Road

• One big bag

90 litre

• Not more

than 23 kg.

• Or Two bags

13 kg each.

• 70 cm long
• 33 cm

diameter.

• Or 28 inch x

13 inch.

• All bags and

equipment will be labelled

By Air – Hand Luggage

Day Sack

• 30-35 litre
• 55 x 40 x 23 cm
• Not more than

8 kg

Leaving on 29th July

• Full Uniform
• Hiking Boots
• Day Sack
• Food box (plastic 1.3 – 1.5 litre)
• Empty drinks bottle (not glass)
• Waterproof Jacket and Trousers
• Passport and EHIC Health Card

3 ‘Must Have’ Items We Need to talk About

• Sleeping Bag
• Walking Boots
• Waterproof Coat

Sleeping Bag

• Recommend 3 seasons
• 5 c

Walking Boots

• Comfortable
• Waterproof
• Ankle protection

Waterproof Coat

• Comfortable
• Waterproof
• Breathable
• Attached hood
• + waterproof trousers

Sub-Group Equipment

• GER = Group Equipment Representative
• GCR = Group Catering Representative

Delivery Collection Point

Inside the Hut

July Dates

SATURDAY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 11 12 14 15 12 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

‘By road’ Personal Kit to collection point ‘By road’ Group equipment to collection point

Load Lorry with Equipment and Personal Kit Advance Party departs UK Lorry arrives Kandersteg

REN Party departs UK

• arrives at

Kandersteg

…Equipment and Kit Preparation

August Dates

SATURDAY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Lorry arrives back in Ruislip 9th or 10th Start to Break Camp Pack & Load Lorry All Fly Home …AT KANDERSTEG Personal Kit to be Collected Sub Group Equipment to be Collected Times and Dates to be arranged by GER

Merchandising

The Menu

Meals Breakfast

Continental with meats and cheeses with bread. Eggs to be available some days

Meals Lunch

Packed lunches with cured meats and cheeses with bread and fruit

Meals Dinner

The only fully cooked meal of the day with Main course and Dessert

Supplies

• Food is supplied by KISC from requirements

given to them by the REN Catering team

• Food is then distributed by the team to the

individual Sub Camps

Cooking

All meals are prepared and cooked by the individual Sub-camps

Variations

• All dietary requirements, be they for religious
• r allergic needs, should by now have been

communicated to us on the PAGI form

• These needs will be taken care of within the

menu’s ingredients

Not Catered For

• Only specialist requirements are catered for
• If the food distributed is not liked there is no
• ther option
• We cannot just pop out to the supermarket to

get an alternative

• Thank you

Planning the Activities for Kandersteg

• December 2013 - Activity Preferences Submitted by all

individuals – that’s 270 Activities for 8 days = 2160 activity choices!

• January/February 2014 - Group and Camp

Programmes prepared from the 2160 choices

• 11pm 28th February 2014 - Request Submitted to KISC

Activities – What Next?

• Early April 2014 - Programme to be confirmed

by KISC.

• April/May 2014 - Programme confirmed to

Group Activity Co-ordinators who will feed back to individuals.

Activities – When we are There

• All Activities are run by experienced KISC leaders

qualified to UK Standards

• One of our leaders will accompany every activity –

although they may not be able to join in due to limited spaces

• The bunk houses/mountain huts that we have booked

for the moderate and easy overnight hikes will have exclusive use for our Young People

• Those booked through KISC for more challenging hikes

may share with other Scouts

Important Information to Keep You Safe and Make Sure you Enjoy Your Activities

• Kit Is VERY Important on Activities – if you do

not meet the kit requirements of KISC you will not be able to do the activity.

The Important Kit

• Hiking Boots – that fit and you have worn before
• Waterproofs – Jacket and Trousers
• Comfortable Trousers for walking – NO JEANS
• Gloves, Warm Hat, Sun Hat, Sun Cream
• Water Bottle – minimum capacity:-
• 1 litre for moderate and easy hikes
• 2 litres for challenging hikes

Dietary Requirements

• Dietary requirements have already been

collected on the PAGI Form

• It is essential that we are supplied with FULL

dietary requirement (not fads)

• There is NO facility for swapping or purchasing

food locally

Medical

• The REN camp’s Central Medical Team include

a Nurse and Paramedics

• Minor First Aid and Medication will be

handled at Sub-Camp Level

• Medical and Dietary “Discussion Desk”

available in the foyer after the meeting

Medication

• All Medication taken to camp must be:-
• In its original packaging
• With Dosage instructions
• Clearly labelled with the Recipient’s Name
• Medication will only be administered in

accordance with the Dosage instructions on the

• riginal packaging
• Unless alternate, written instructions from a qualified

medical practitioner are also supplied

Medical Information

• Up to date Medical Information is to be

returned by 13th June on the ‘Emergency Contact and Medical Information’ Form (ECMI)

• Parents/Carers contact details during the

camp are also required on this form

Phones & Electronic Gadgets

• Scouts are not allowed to take Mobile Phones,

I-Pads, Tablets, Electronic Games equipment or similar

• Explorer Scouts may take the above but must be

aware that there are little or NO charging facilities available to them

• Limited charging facilities are available for adults

Information

• Several weeks prior to departure a 20+ page

Information Booklet will be issued to everyone

• Please ENSURE all forms returned to us are

completed COMPLETELY and CORRECTLY

• All Under 18’s passports will be held by your

sub-camp’s leader

Personal Safety

• All persons 18 years and over will have current

Disclosure and Barring Service (DBS) clearance

• Scouts and Explorer Scouts will be issued with

an Emergency Contact Card for use if they become lost

• KISC operate UK rules. Under 18s will not be

allowed to consume any alcohol

One Last Plea…

• There are ~270 attendees
• Our administration load is very high
• Please make our life easier by:-
• Paying promptly
• Completing paperwork correctly and returning it in

the requested time scale