Te Team Manager Tr Training Presentation Staff Club - - PowerPoint PPT Presentation

Te Team Manager Tr Training Presentation

2020-2021 season

Staff

• Club Administrator – Brandy Palmer Gagliano // brandy.g@tennesseesoccerclub.org
• Director of Member Services – Ronnie Woodard // Ronnie@tennesseesoccerclub.org
• Director of Finance – Janice Wasack // Janice.w@tennesseesoccerclub.org
• Team Accounts Manager – Janice Wasack // Dani Padilla // Dani.p@tennesseesoccerclub.org
• Director of Operations and Development – Taylor Johnson // taylor.j@tennesseesoccerclub.org
• Director of Events – Jimmy Drain // jimmy.d@tennesseesoccerclub.org
• Age group directors – list of names on our website

Te Team Manager

DO DO’s

an and

DO DON’ N’Ts

Do:

• Manage / update player

cards and rosters

• Help with team

communication

• Work along side team

treasurer

• Apply for tournaments /

leagues

• Delegate other team

responsibilities

• Stay out of the drama

Don’t:

• Take responsibility for player

movement

• Collect past due club dues /

team fees

• Do everything
• Meddle in other family's

issues with club or coach

• Run to the coach with every

complaint

Te Team Rosters: Af Affini nity ty v. De Demosphe phere re

Affinity - Official State Roster

• Where we register our teams

and players with the State Association

• Where we print rosters and

cards

• Official roster used for State

League and State Cup, Regionals, Nationals, etc.

Demosphere - club registration

• Where TSC members register for any

TSC program (team registration, tryouts, drill for skill, club trips, camps, etc.)

• Collect player and family information
• track and collect payment from

members for TSC programs

De Demo mosphere

• Link to Log-in on TSC website under the “Information” tab. Also at bottom of homepage.
• Access to photos and birth certificates downloaded into Demosphere by families
• Household members can update their own household information and payment methods
• User Guides on our website for updating payment method, credit card info, email,

household info, etc.

• No customer service phone number, must go through club admin.

§ Link to log-in to Affinity is on TSC website under “Information” tab § Must complete background check before being added to State roster. § Link to complete background check is

• n TSSA website (www.tnsoccer.org).

Click on “Registration” tab, NOT “log in” tab § Verify and confirm official TN State roster for completeness and accuracty. § Enter Jersey numbers – tab titled “edit team player info” § You can print official state roster from your team’s page § You can create travel rosters and add guest players within the club from Affinity. § Apply to TSL and state cup through Affinity. § Customer Service # 1-800-869-3906

Affinity

(official state roster)

Te Team Rosters

• Rosters in Affinity and Demosphere should be identical (some exceptions)
• Roster in Affinity is the OFFICAL state roster, so it is the one we use for leagues and

tournaments.

• Things you need to do in Affinity Roster:
• Confirm the roster is accurate
• Birth Certificates/Photos –
• you can upload if missing
• If old one needs updated, let Brandy know and she will delete old and you can upload

new.

• Cross-reference names on Birth Certificates and Roster (only important for teams who

could potentially qualify for post season play)

• Enter jersey numbers

Team Names

Please use this format when applying for leagues, tournaments or other events: Club Name / Location / Birth Year / Gender / Team name Examples:

• 1. Tennessee Soccer Club Nashville 2004 Boys Premier

OR

• 2. TSC Murfreesboro 2003 Girls Showcase

Card Laminations w/ Slotted Luggage Tag Available at : The UPS Store 2020 Fieldstone Pkwy, Ste 900 Franklin, TN 37069 (near Publix in Fieldstone Farms) 615-595-6769 Store3371@theupsstore.com M-F 8:00-6:30 Sat 9:00-4:00

Player Cards

Important reminders:

• Players must be registered in Demosphere and
• n official roster in Affinity
• Cards must be requested no later than

Wednesday prior to match.

• Academy teams with large rosters can request

extra copies.

• Scan and save on computer for digital copies.
• Bring extra copies with you in case of

emergency.

• Hole punch and bind with clip.
• If you give to the coach, please collect them

immediately after the game

Create a team binder to carry with you to events. Include the following:

• Copies of official team roster
• Laminated player cards and the color

copies

• Medical releases
• Birth certificates
• Venue information
• Team contact information

Team Binder

Team/Coach ch Communication

• Playmetrics is TSC’s operating system.
• Specifically designed for club soccer.
• Goal is for all team and club communication to go through Playmetrics
• Our staff and coaches will live in Playmetrics (training sessions, player evaluations, track player

development, etc.)

• Primary use of Playmetrics for teams/families
• Receive and send communication to teams
• Player evaluations for families
• Event availability
• Team Calendar/information

Team Managers can perform the following tasks for each Team they manage: ü Add, modify, and cancel events ü Add scores and additional information to Games ü Set attendance for each Player on the Team ü Manage the Travel Fields associated with the Team ü Add Contacts to a Player and change the Player’s Primary Contact ü Correct Player profile information for Coach or Parent ü Communicate with Players, Parents, and Coaches Playmetrics user guides and support on our TSC website under the “info” tab

Player movement procedure:

Coach DOC Club Admin

INCLUDES: Additions of new players outside of TSC Withdrawal from TSC Movement from one TSC team to another

Pla Player er mo moveme ment pr procedur edure

Non-TSC player wants to join a TSC team: 1. Age group DOC must approve the addition of the new player 2. DOC must submit a request to the club registrar to add the player to the official state roster 3. Prior to any training or playing with a TSC team all non-TSC players must first register online for TSC tryouts in Demosphere. 4. Player needs to confirm jersey number with coach or team manager and then

• rder uniform (link on our TSC website)

TSC Player moved from one TSC team to another TSC team:

• 1. Coach needs to notify the age group director first of his/her desire to

move a player from one team to another.

• 2. Once the Age group director approves the move, he/she will notify

the club registrar and she will make the changes in both Affinity and Demosphere.

TSC Player wants to withdraw:

• 1. The player must notify the coach first.
• 2. Player must also complete the TSC Request to Drop form and

submit it to our office – Ronnie Woodard. (form on the TSC website)

• 3. Once we receive the form, we will adjust their TSC account

accordingly.

• 4. The player card should be returned to our office.

Player movement procedure (cont.)

Im Impo portan ant t Fo Forms

• Temporary Fee Waiver for Long Term Injury

(on TSC website)

• TSC Request to Drop Form (on TSC Website)
• Medical Release (on the TSSA website)
• Official Release Request Form (on TSSA

website)

• Youth Injury insurance claim form (on TSSA

website)

• TSL (Tennessee State League) forms - Match

Report, Rules, Club Pass Player Roster Form (on the TSSA website)

• Guide to creating a travel roster in Affinity

(aka Out of State Travel Permit/Permission to Travel) (on TSSA Website).

Explanation of Leagues/Games

U7-U11:

• no leagues
• Local/regional tournaments
• friendly matches / academy days

U12:

• Local / regional tournaments
• friendly matches
• Tennessee State League (TSL)
• No state cup or post season play

U13 and older:

• Local, regional, national tournaments
• Friendly matches
• TSL
• USYS Regional League (MidSouth Conference or

Great Lakes)

• USYS National League
• Post season play: State Cup (all divisions),

President’s Cup (Div 2); Southern Regionals (Div 1); Nationals (Div 1 & 2)

• Elite Clubs National League (ECNL)

Te Tennessee St State Le League

• Fall Tennessee State League (TSL):
• Girls: U12* to U14
• Boys: U12* to U19
• (U12 age group no post season - showcase only)
• Fall application is open
• Deadline to apply is July 26th
• Spring Tennessee State League (TSL):
• Boys: U13 to U14
• Girls: U13 to U19
• Spring application opens Oct. 30th
• Deadline to apply is Dec.18th

State Cup and Post Season Dates for 2020-2021 season

U15 (2005) - U19 (2001) Boys

• Nov. 7 - 8, 2020: Quarters & Semis
• Nov. 14 - 15, 2020: Championship

*D3 for 15U-18U (top 4 only) *U12: 9v9 state cup

• Nov. 21 - 22, 2020: Rain-Date

U13-U19 Girls // U13-U14 Boys

• May 22 - 23, 2020: Quarters & Semis

*D3 13U-18U one weekend

• May 29 - 31, 2020: Championship
• June 5 & 6, 2020: Rain-Date

Post State Cup events: U13-U19 Boys and Girls

• June 9-13, 2020: Region 3 Presidents Cup in

Decatur, AL (Division 2 Champions)

• June 17-24, 2020: Southern Regionals in Greeneville,

SC (Division 1 Champions)

Other Important Dates

• July 20th -- Season starts with team training (coach has schedule)
• September 11th – 13th – Battleground Invitational (TSC event)
• October 30th – Nov. 1st – Music City Invitational (TSC event)

Ap Applyi ying g to Tournamen ments ts and Lea Leagu gues es

• Discuss with your coach first what tournaments and leagues they would like for your team to

participate in throughout the season.

• Keep in mind that TSC has reciprocal agreements with other clubs that we have to abide by so

tournaments should be chosen from this list. The list has been given to the coaches.

• Research the deadline for each event and apply as soon as possible.
• Some tournaments will have their own required medical releases and/or concussion forms separate

from the one the state requires.

• U13 and older: D1 and D2 teams can qualify for Regionals/President’s cup – BE PREPARED and PLAN
• AHEAD. Mark your Calendar. Plan for Cost, roster size, travel, etc.
• Permission to travel (Travel Request) – made through Affinity and normally is an automatically

generated form. Different process this fall.

TSC Teams Traveling in August 2020

• Reminder: The current guidelines in TN do not allow for youth soccer to take place with contact

through at least August 29.

• The process for receiving permission to travel out of state will look different this fall.
• TSC will allow teams to attend tournaments out of state in August, provided that the particular state's

guidelines allow for youth / amateur sports to take place with contact.

• Must have permission to travel and play out of state from BOTH TSC AND TSSA.
• When selecting an event to attend please consider the community in which the event is held, and

their current status related to COVID-19 cases. Link to CDC website gthat addresses travel inside of the US: https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html Process for Requesting Approval to Travel TSC: Request permission from your age group DOC

TSSA:

• 1. Go to team account in Affinity and complete the Travel Request (under Travel Roster tab).
• 2. When complete, email Hillary Pate (hpate@tnsoccer.org) to let her know you submitted

request.Cortnie will check with receiving state to verify if they are allowing play.

• 3. Cortnie will approve or deny based upon information received from other state
• 4. Verification will be sent to the requester. Plan on allowing for up to 2 business days. Likely will be

sooner but that would be the expectation.

De Dele legate ad additio itional al team eam re responsibilities

• Hotel / Travel coordinator
• Social Media
• Team Profile (older ages only)
• Social Activities Coordinator
• Spirit Wear
• Community Service

Reserving Fields and Referees

• Scheduler for reserving fields and referees: open now
• TSL referee fees are same as last year
• We will be billed monthly for assignor fees, including friendly

matches.

• For state league games, team reps should collect $$ from opponent

for state league assignor fees and then the club will pay assignor.

• Games need to be scheduled at least 1 week in advance.
• Last minute changes need to still be put in the system BUT team

reps MUST ALSO call Blain/Eddy AND Sandy Pollock to let them know.

• Teams that cancel scheduled matches within 48 hours of the match

will still be responsible for paying both the referee and assignor fees. Eddy Polk 615-330-1164 eddypolk@outlook.com Blaine Walker 615-604-3295 Bj.walker@comcast.net

• Franklin
• Williamson County Soccer Complex (off of Downs Blvd) – can be

used for games on Thursday nights, Saturday afternoons, and all day Sunday

• Trinity Park (off of HWY 96/Murfreesboro Rd on east side of town)
• Brentwood: Crockett Park (only for Sunday games)
• Nashville: Harpeth Soccer Complex (in Bellevue area)
• Murfreesboro: Seigel Park
• Sumner: JPII

Game fields

Training schedule

Summer/Fall training schedule with exact location, days, and times have been given to your coaches. Only change would be 15 min before or after

• To reserve fields for Murfreesboro contact Billy Lewis

(billy.l@tennesseesoccerclub.org).

• The assignor for friendlies in Murfreesboro is Marge Williams / 615-

517-7817 / margesoccer@gmail.com

• Any TSL or higher level game in Murfreesboro goes through the state

approved referee assignor: Stephen Shirley / stephenashirley@gmail.com / (615) 971-0575

• Currently TSC Williamson/Nashville teams can reserve Siegel Park

paying by the hour.

Murfreesboro Fields

Lights and Gates at game and training fields

REC CENTER: Light box is located on Pole by the south side of field 1. The key is in a lockbox on the fence off to the side, the code is 29701 CHEEK PARK: Light box is located to the south of Cheek fields in fenced in area with electrical boxes, the key is in a lockbox mounted on fence, the code is 29701 DOWNS EAST: Field 1 and 4 lightbox is located at the north side in between fields 1 and 4. Field 5 and 11 lightbox is located on the side of the concession building next to field 2. The key can be found in the lock box on the EAST SIDE main gate with code 29701. There is also lock box mounted on the side of the maintenance shed adjacent to field 27 on the WEST SIDE (same code as above) DOWNS WEST: All lights boxes are located by field 25. There are two separate boxes that turn on fields 21-27. The key to the light boxes can be found on the West side maintenance shed, again this box is mounted on the maintenance shed adjacent to field 27. **NOTE**- PLEASE MAKE SURE TO RETURN KEYS TO LOCK BOXES BY THE END OF THE NIGHT. THE KEYS TO THE MAIN GATES, AS WELL AS THE BATHROOMS ON BOTH DOWNS EAST AND WEST COMPLEXES ARE ON THE SAME KEY RING AS THE LIGHT KEYS

Referee Fees for Friendly Matches

Age Center fees Assist Ref fees U8 (2012) -U10 (2010) $25 $15 U11 (2009) – U12 (2008) $30 $20 U13 (2007) – U14 (2006) $35 $25 U15 (2005) – U16 (2004) $40 $30 U17 (2003) – U19 (2001) $45 $35 Recommendations from our Director of Soccer regarding referees for friendly matches:

• For TSC v. TSC games limit to 1 referee for 11v11 games / no referees needed for

small sided games (this is a suggestion, not a mandate).

• For friendly matches vs. Non-TSC teams, consult with opposing coach and limit

number of referees if possible

• Limit number of friendly matches to 1 per day

Winter Indoor Training

• TSC schedules all winter indoor training … DO NOT SCHEDULE ON YOUR OWN
• First week of December till about mid-February (10 Weeks / 1 session per week)
• Jimmy Drain will put the training schedule together and email coach/manager
• Club pays for indoor training up front and then takes $$ from team accounts.
• After all teams have been given their indoor training schedule if your team

wants extra night of indoor training, you need to contact Jimmy Drain.

• Any indoor training outside of the dates mentioned above (i.e., last minute

weather related) – information coming soon.

Indoor/Turf facilities

(Williamson) Williamson (Franklin) D1 Sports Training 7115 S Springs Dr // 615-235-5091 Showtime Sports Academy 119 Seaboard Lane Suite #402 // 615-373-1105 Nashville Boost FitClub 11 Vaughns Gap Rd // 615-662-8989 E.S. Rose Complex 1000 Edgehill Ave // 615-862-8400 Sumner

Pope John Paul II High School Zack Troubaugh // zack.t@tennesseesoccerclub.org

Miscellaneous

Strength and Conditioning training (individual or team):

• D1 is TSC’s preferred partner for strength and conditioning team and individual

training.

• They are also one of our preferred indoor facilities for team training on their turf

Email communication with TSC office:

• Always put your team name subject line all email communication with the office.
• Include the location, birth year, gender, and team name (i.e., Murfreesboro 2004

Girls Elite)

CO COVID-19 u 19 updates

• Guidelines for TSC families with infection or exposure to

infected persons will be finalized soon and posted on our website.

• This info is largely from CDC and ECNL guidelines, as well as

input received doctors in the community.

• The guidelines will include:
• Return to Play Following Confirmed or Suspected COVID-19 Infection
• Return to Play Following Exposure to a Suspected or Diagnosed Case of

COVID-19

• FAQ

Of Office ce Address: 509 New Highway 96 West, Suite 102-B Franklin, TN 37064 Of Office ce Ph Phone Nu Number: 615-905-4865 Soc Social Media: website - www.tennesseesoccerclub.org Twitter - @TNSoccerClub Facebook – TN Soccer Club Instagram - tnsoccerclub