Tanglewood Condominium Corporation (0111080) Welcome to the 2012 Annual General Meeting October 23, 2012 October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Agenda • Let’s Get Started – Call to order – Call the roll and certify proxies – Proof of notice of meeting or waiver of notice – Reading and disposal of January 23, 2012 AGM Meeting Minutes • Summary of Board Efforts – Reports of Officers & Committees • Operations • Traffic • Landscaping • Parking • Financial Report/Budget – Appointment of Auditors • Tanglewood Website October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Agenda • Tanglewood Bylaws – Bylaw Compliance and Enforcement – Owner initiated Unit Enhancement Applications – Alberta Condominium Act Compliance and administration of Bylaws – Bylaw review – Architectural Guideline and Standards review • Board of Directors – Code of Conduct and Terms of Reference – Board Roles and Responsibilities – Resignation of Board – Election of members of the Board • New business • Adjournment October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Let’s Get Started • Call to order • Call the roll and certify proxies • Proof of notice of meeting or waiver of notice • Reading and disposal of January 23, 2012 AGM Meeting Minutes – Motion from the floor – Second from the floor – All in favour? October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Summary of Board Efforts Communications – Website Updates – Redesign in the works • Additional content in development – Mailboxes continually damaged, so removed Finance – Developed 2012 – 2013 budget – Conducted reassessment of Reserve Funds invested and diversified investment accounts to increase rate of return – Appointed auditors (same as previous year) October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Summary of Board Efforts • Long term plan and operations schedule – Adhered to long term vision for community based on original concept; used as a guidance tool for decision making – Outlined long and short term goals & objectives – Reviewed operations and maintenance targets and scheduled same – Adhered to Calendar of Activity October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Summary of Board Efforts • Day-to-day operations of the community – 7 Board meetings were conducted between April and October 2012 – Maintain common properties including the roads and signage – Monitor and update community website – Enforce bylaws – Address owner concerns – Engage Community, Municipality and Province to facilitate mutually beneficial relationships and communicate the goals and vision of Tanglewood. October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Operations Report Routine Operations • Garbage Removal (City of Calgary) • Recycling (Residential Recycling) • Snow Removal (Green Side Up Landscaping) • Street Cleaning (Dependable Maintenance) • Fire Hydrants: tested, flushed and certified (Completed Fall 2012) • Drainange system Maintenance scheduled for Fall 2012) • Landscaping maintenance and enhancements (Green Side Up Landscaping) • General Repairs (Walk Construction) including Tanglewood Entrance Feature repairs and relocation of deer statue October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Operations Report Routine Operations • Drainage Swales - It is the homeowner’s responsibility to maintain any drainage facilities on their property (e.g. keep swales free of debris, ensure proper grading to swale, clean drains, etc., this is a City of Calgary bylaw that Tanglewood Owners are expected to comply with. • Unit Storm Drainage, some units are in conflict with the City of Calgary bylaw detailing the minimum distance a units drainage pipes may be placed with regards to public sidewalks and pathways. • Some units are in conflict with the City of Calgary bylaws detailing drainage encroaching on theirs neighbors property • Maintenance of Storm and Sewer Systems has been requested for Fall 2012 • Renewed Tanglewood Optional Amenities Agreement with the City of Calgary at no additional cost. October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Community Report Foothills Lutheran Church Established working relationship with c/w 80 to 160 multi-density Tuscany Residents Association to Housing development Ensure proper maintenance of public Lands surrounding Tanglewood. City of Calgary defined area of Tanglewood Engaged Tuscany Community Association to address concerns about traffic and land use resignation for the Foothills Lutheran Church to include multi-density housing development. Determined City of Calgary boarders for Tanglewood include homes that are not part of Tanglewood Condominium Corporation. Homes not within Tanglewood Condominium Corporation October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Traffic Calming Report History • Much detailed work by Tanglewood board prior to 2007, to document and build case for Traffic Calming on Tusslewood Drive NW. • Temporary traffic calming measures implemented by the City of Calgary based on Carma Developments request in October 2007. City and Carma ignored Tanglewood request for postponement. Current Status • The Board has initiated new Traffic Calming Initiative utilizing historical studies previously completed by board on behalf of Tanglewood. • Engaged Calgary Police Special Traffic Deployments to police violations on Tusslewood Drive NW and Tuscany Springs Blvd. • Engaged Alderman Dale Hodges to lobby on behalf of Tanglewood and Tuscany Community Association with City of Calgary Traffic management departments. • Developing City of Calgary Traffic Calming Reports for Tusslewood Drive NW and Tuscany Springs Blvd NW October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Parking Review Parking History • Due to the non-standard width of our streets the Fire Marshall was asked to designate a fire lane to ensure emergency vehicles will be able to access all areas in the event of an emergency • The City of Calgary Parking Authority advised on ‘No Parking’ sign placement to ensure enforceability • Signs were installed spring 2009 Current Status • The City of Calgary is not enforcing the no parking zones with regular monitoring. Tanglewood is no longer on the Calgary Parking authority list of zones to monitor. Annual agreement has not been renewed since 2010. • City of Calgary Parking Authority maintains an agreement with Tanglewood, requiring annual renewal. – Parking Agreement currently in Renewal Process. October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Parking Review Based on safety issues, potential liability issues for the Condominium Corporation and residents’ complaints, the Board reviewed the parking situation with the City of Calgary. • Current Tanglewood Bylaw states: – No Owner nor any of his family members, guests, tenants, occupiers, servants, agents or contractors shall park a motor vehicle or automobile on any part of the Parcel except in the garage upon his unit and the area in front of such garage, and except that the guests or invitees of an Owner or his tenant may park a motor vehicle or automobile in areas, if any, upon the Common Property designated by the Board for parking and during such times as designated by the Board”. • Current Calgary Land Use Bylaws and RV Parking Bylaws define locations and times for parking and/or storing RVs, Trailers, Storage Units, etc. October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Parking Status • It is recognized that this is a Bylaw without infrastructure. • Letters distributed to all Tanglewood Owners stating bylaw and requesting compliance. • Majority of Owners have complied. • Tanglewood Board of Directors Administers actions and engages Calgary Parking Authority based on Owner complaints. • Tanglewood Agreement with Calgary Parking Authority is renewed annually. Currently out-of-status. Request to re-instate agreement pending. October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
Landscaping Report Dark Green is City of Dark Green is City of Calgary Managed Calgary Managed Provincial Reserve. Provincial Reserve. Maintained through Maintained through Tanglewood relationship Tanglewood relationship with Tuscany Residents with Tuscany Residents association. association. Light Green is City of Light Green is City of Calgary Managed Calgary Managed Municiple Reserve Municiple Reserve maintained by Tuscany maintained by Tuscany Residents Association in Residents Association in cooperation with cooperation with Tanglwood. Tanglwood. Tusslewood Drive NW Tusslewood Drive NW and Tuscany Springs and Tuscany Springs Blvd NW are City of Blvd NW are City of Calgary Transit routes Calgary Transit routes maintained by the city of maintained by the city of Calgary. Tanglewood Calgary. Tanglewood can remove snow from can remove snow from sidewalks sidewalks October 23, 2012 Tanglewood Annual General Meeting Presentation Page 2
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