Sully Station II Community Association 2019 Annual Meeting of - - PowerPoint PPT Presentation
Sully Station II Community Association 2019 Annual Meeting of Members September 26, 2019 The mission of Sully Station II Community Association (SSIICA) is to provide for the maintenance, preservation and architectural control of the lots and
The mission of Sully Station II Community Association (SSIICA) is to provide for the maintenance, preservation and architectural control of the lots and common areas within the domain of the Association, and to promote the health, safety, and welfare of the residents.
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▪ Annual meeting minutes of Sep 27, 2018
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President Glenn Martin Trustee John Stamper Trustee Bill Perry Secretary Adrian Isaicu Vice President Diana Marvin Trustee Patrick Morris Treasurer Karen Hogan
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Mark Bailey Vice President Rebecca Winchester Community Manager Lizette Rivera Assistant Community Manager Eddie Hatcher Maintenance
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President Glenn Martin
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A Year of Rebuilding Beaumeadow Dr and Deer Lake Ln Units
▪ Thank you for your cooperation during this rebuilding period ▪ Nearing completion
Six Months Later One Year Later May 02, 2018 The Morning Afuer Today
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Home Values
Delinquencies
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▪ Paving of Asphalt Paths ✓ Shetler Way to Tot Lot and Multipurpose Court ✓ Cub Stream Ct to Tot Lot and Multipurpose Court ▪ Asphalt Repairs ▪ New Pool Furnishings ✓ Lifeguard Stands ✓ Diving Board ✓ Chaise Lounges ✓ Chairs
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▪ Policy Resolution No. 7 ✓ Vehicle Policies ✓ Relating to use, parking, and storage of vehicles ✓ Finalized and up for vote at next Board meeting ▪ Administrative Resolution No. 21 ✓ Ratification of Prior Policy Resolutions ✓ Brings all current policy resolutions up-to-date ▪ Administrative Resolution No. 22 ✓ Elections Procedures ✓ Revised procedures to included Electronic Elections ▪ Administrative Resolution No. 23 ✓ Elections Committee Charter ✓ Updated responsibilities for this standing committee
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▪ ADT - Community Center facilities security
▪ All American Fences, Inc. - Pool Gate & Fencing; Tennis Court Gate
▪ American Disposal Services, Inc. - Fee increase effective Nov 01, 2019 ▪ Aquatic Environment Consultants, Inc. - Pond maintenance ▪ Battlefield Towing - Towing enforcement ▪ Bilman Company, Inc. - Community Center air conditioning system ▪ CAE Engineering - Estate Paving Project ▪ Compton Tree Service - Tree and stump removal services ▪ FirstService Residential - Management Services
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▪ Geese Police - Geese control ▪ GoldKlang Group CPA’s, P.C. - 2018 Annual Audit ▪ Heritage Landscape Services (HLS)
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Landscape and Snow Management Services (Nov 2019 - Oct 2024)
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Turf Renovation
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Water Retention Ponds buffer clearing
▪ Hill’s Landscaping
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Tot Lot Mulch
▪ Pro-Pave
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Asphalt Paths off Cub Stream Dr and Shetler Way
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▪ NVPools
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Pool maintenance ✓ Lifeguards
▪ PM+ Reserves - Reserve Study for 2020 and beyond ▪ Potomac Marlins Swim Team - Pool facilities rental for 2019 season ▪ Triple S Pest Control - Community Center facilities pest control ▪ USI Insurance - Association Insurance
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Increasing Home Values
▪ Parking Study for Additional Parking ▪ Addressing Maturing Trees ▪ Pond Buffer Zones ▪ Fairfax County Water Retention Pond Project ▪ Home Inspections and Follow-ups ▪ Estate Paving
Saving Member $$$’s
▪ Implementing electronic provisions of the First Amendment ▪ Using Multi-year contracts ✓ Landscape Maintenance and Snow Services ✓ Management Contract ✓ Trash Collection Services ▪ Increase economy of scale ✓ Stone Road Properties ✓ Estate Home
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▪ Estate Paving Project ➢ October 2019 ➢ Community Association Engineering oversight ▪ Updated Resale Disclosure Package (RDP) ▪ Planting Cherry Laurels along Stone Road ▪ Stone Road Properties Agreement ➢ Ten Units (six Single Family, four Townhomes) ➢ Providing services but not Membership ▪ Master Parking Plan ➢ Preliminary Parking Study completion ➢ Development of the Plan ➢ Submission to Fairfax County for approval ▪ Parking Policy Revisions ➢ Policy Resolution No. 12 - Non-mixed Townhome Sections ➢ Policy Resolution No. 15 - Mixed Townhome Sections
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▪ Contracted with CAE to conduct parking study ▪ CAE identified areas for potential additional parking spaces ▪ Requires significant funding ✓ Average cost for one parking space is $2-4K ✓ Multi-year funding source TBD ▪ Requires Fairfax County approval ▪ Working with attorney on overall approach ▪ Policy updates
Section Spaces/Unit Two = 1.744 Three = 1.555 Four = 0.643 Five = 0.780 Seven = 1.138 Eight = 1.221 Thirteen = 1.328 Fourteen = 1.602 Fifteen = 1.058
▪ Committees need member participation
✓ Architectural Review Board ✓ Elections Committee ✓ Activities Committee volunteers for events
▪ Broadcasts emails ▪ Targeted broadcast emails to applicable units ▪ Sully II Times, Flyers, website, social media, emails, etc.
▪ Contract costs
▪ Labor costs
18 Architectural Review Board Elections Committee Financial Review & Budget Committee Communications Committee Activities Committee
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▪ Cutting of old trees ▪ Stump removal ▪ Planting of new trees
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Operating Budgets
Historical Delinquency Percent
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Currently 1.54%
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▪ End of 2019 – Reserve Study $1,037,540 ▪ Current – August 2019 $1,532,072 ▪ Estimated End of 2019 $1,305,139
Snow Reserves
General $ 16,359 Estate $ 5,628 TownHome $ 64,796 Total = $ 86,783 2015 2019
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▪ Draft Budget ▪ Operate under our Expenditure Policy (Administrative Resolution No. 20) ▪ Monthly Financial Reporting ▪ Recommend Investments per Investment Policy
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▪ Legal Collection Expenses ▪ Water
▪ Required annual audit ▪ Approved June 03, 2019 ▪ Findings: ✓ Financial Statements present fairly SSIICA’s financial position ✓ Results of operations and cash flows ended in conformity with accounting principles generally accepted in the United States of America ✓ Recommend the Association continue to aggressively pursue all delinquent accounts ✓ Recommend the Association accumulate excess operating funds to a level of 10% to 20% of annual assessments.
Board Liaison: Karen Hogan, Treasurer
Board Liaison: Patrick Morris, Trustee
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▪ Meeting dates posted on SSIICA Bulletin Boards ▪ Agendas posted on FSRConnect ▪ Reviewed 220 Applications ▪ Conducted 75 Violation Hearings
▪ 2018 Guidelines under review ▪ Goal is to make the descriptions clearer and the formatting easier to use
▪ Bi-monthly Wine Club Meetings ▪ Chili / Bingo Night ▪ Community Yard Sale ▪ Summer Extravaganza ▪ National Night Out ▪ Oktoberfest ▪ Christmas Tree decorating ▪ Breakfast with Santa
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▪ Community Awareness > 800 email addresses ▪ Police Partnership
✓ Work with Sully District Police Station, Fire and Rescue, and surrounding communities ✓ Citizens Advisory Committee Member-At-Large ✓ Attend Quarterly Chief of Police meetings ✓ Attend month CAC meetings.
▪ Community / Police Activities
✓ Assisted in reuniting Lost or Found pets ✓ Organized Holiday Food for the police ✓ FCPD Officers judge at our Chili Bingo activity ✓ Attend Quarterly Chief of Police meetings ✓ National Night Out - over 500 residents attended! ✓ Working with Fairfax Cyber and Forensics Officers
▪ Continue educating SSIICA residents on crime prevention ▪ Awareness of safety and crime prevention ▪ Promote greater community / police cooperation
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Gay Ann Schulte Patrick Morris Lisa Forester
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▪ JoLynne Vincent - Chairperson ▪ Tracy Brooks ▪ Julie Dale ▪ Jane Leahy ▪ Rose Plowchin
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