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Sub- Committee Year-in in-Review The Util tilities Sub ub- - - PowerPoint PPT Presentation

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2012 MdQI Conference Quality Transportation- A Hybrid Approach Utilities Sub- Committee Year-in in-Review The Util tilities Sub ub- Commit ittee Agenda Util tilities Su Sub-Committee 2011 Pro rogr gress - Eile ileen Si Sien:

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SLIDE 1

Utilities Sub- Committee

Year-in in-Review

2012 MdQI Conference

Quality Transportation- A Hybrid Approach

The Util tilities Sub ub- Commit ittee

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SLIDE 2

Agenda

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Util

tilities Su Sub-Committee 2011 Pro rogr gress

  • Eile

ileen Si Sien: RKK

  • Overview of
  • f Curr

rrent Pro rocedure Manual – Jo John n Nesbitt SH SHA: OOC

  • Utility’s Prospective

– Lynn nn Gro rossman: BGE

  • Gabor Vars

rsa: Veri rizo zon

  • Contractor’s Prospective
  • Mik

ike Lie ieberman: Jo Joseph B. . Fay Com

  • mpany
  • Su

Summary

  • Eile

ileen Si Sien: RKK

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SLIDE 3

Util tilities Sub-Committee – 2011 Progress

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Be

Became an an Ap Approved Su Sub-Committee by by the the MdQ dQI Ste Steerin ing Co Commit ittee in 20 2010.

  • Hosted Kick-Off Mee

eetin ing in No November 20 2010.

  • Su

Summary of f Su Sub-Commit ittee Mem embers

Co-Chairs Nelson Smith – SHA RJ Marshall – BGE Facilitator Scott Riddle – KCI Su Sub-Committee Members

  • Gabor Varsa – Verizon

Lynn Grossman – BGE

  • Paul Wasckmunski – Washington Gas

Tammy House – Comcast

  • Tom Rudnicky – Comcast

Dennis Steward – Comcast

  • Joe Bissett – Cardno TBE

Eileen Sien – RKK

  • Jenny Archer - SHA

Victor Grafton - SHA

  • W. Schaub – JMT

William Pross - MdTA

  • Michael Lieberman – Joseph B. Fay

Bridgid Seering - SHA

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SLIDE 4

Util tilities Sub-Committee – 2011 Progress

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • 2011 Ste

Steering Com

  • mmittee Members
  • Kirk McClelland – SHA, OHD
  • Steven Marciszewski – SHA, OOC
  • Michael Lesavage – BGE
  • Gabor Varsa – Verizon
  • Gary Kaufman – Comcast
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SLIDE 5

Procedure Manual Revie iew

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Two Manuals Were

re Reviewed:

MARYLAND DEPARTMENT OF TRANSPORTATION SHA UTILITY PROCEDURE MANUAL

Owned by SHA’s Office of Construction

OFFICE OF HIGHWAY DEVELOPMENT PROCESS MANUAL – UTILITY RELATED TASKS

Date

ted 7/20 /20/04 Owne ned by The Offic ffice of

  • f Hig

ighway Development

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SLIDE 6

Procedure Manuals Revie iew

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Diff

ifference betw tween th the Pro rocedure Manual and nd The Utili tility Poli

  • licy
  • Pro

rocedure Manual is

is used Duri ring Desig ign and nd Con

  • nstruction to

to Gov

  • vern th

the Pro rocess in in which Relo location is is Accomplished.

  • Uti

tili lity Polic licy is

is th the Wri ritten Rule les in in whic ich Utili tilities are re to to be ins insta talled and nd allo llowed to to use SH SHA Rig ight of

  • f

Way.

  • The Pro

rocedure Manual re revisions will ill ultim ltimate tely influ influence th the Utili tility Poli

  • licy Revis

isions

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SLIDE 7

Procedure Manual Revie iew

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Manuals Outli

tline th the Pro rocedures th that t th the DOT shou

  • uld follo

follow at t th the diffe ifferent desig ign mile ilesto tones:

  • Plan

Plannin ing Pha Phase incl cludes DUE DUE co conta tactin ing Uti Utilit ity for for estim estimate

  • PI

PI Pha Phase: Uti Utilitie ies are are to to Prov Provide Exi xistin ing an and d Pro Proposed Reloca catio ion Lo Loca catio ions

  • Hydraulic

ic De Desig sign is s not t avai available.

  • Se

Semi-Fin inal De Desig sign

  • Hydraulic

ic De Desig sign is s Final al

  • Final De

Desig ign

  • Uti

Utilit itie ies Pro Provid ide the their ir Final al Rel elocat ation De Desig sign

  • PS

PS&E

  • Uti

Utilit ity Co Compan anie ies gain ain app approval prio prior to to start start of f re relocatio ions

  • Ad

Advertis isement

  • Uti

Utilit ity Relo elocatio ion Work is s Co Complete

  • Right

t of f W Way ay is s cle cleared

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SLIDE 8

Procedure Manual Revie iew

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Manual Revie

iew Con

  • nclusions:
  • Both
  • th Manuals follo

follow basically th the same mile ilesto tones.

  • Both
  • th Manuals re

refl flected th the same pro rocess dis isconnects ts.

  • Neit

ither Manual address th the use of

  • f SU

SUE.

  • Neit

ither Manual pro rovides a pro rocess for for use

  • n
  • n Design Buil

ild Pro roje jects.

  • Pri

rior Rig ights Research Pro rocess is is curr rrentl tly no not t im implemented as pre rescribed by th the manuals.

  • Design Deli

liverables fro from util tiliti ties to to SH SHA is is no not t defi fined.

  • Pro

rocedures to to carr rry th the Utili tility ty Coo

  • ordination Effor

ffort fro from Design Thro rough Con

  • nstruction Do
  • Not
  • t Exis

ist. t.

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SLIDE 9

Utility Perspective

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SLIDE 10

Process Breakdown between Design and Construction…

Possible Issues :

 Permitting  Right-of-Way  Prior Rights  PS&E Approvals  Weather Events (e.g. Resources, etc.)  BGE System Requirements (e.g. Outages, etc.)

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SLIDE 11

 Compressed Schedules

–

Unrealistic expectations. Expand on knowledge base of BGE standards, construction timeframes, scheduling of work.

(e.g. Comment made in meeting, “You only have to move 10 poles.”)

 Traffic Restrictions

–

Utilities may only be able to work on the road from 9-3. (Work set ups & safety setups utilize some of that time.) This prevents us from getting maximum work from crews performing the actual work. The job may take a little longer.

Process Does Not Include Steps for Construction…

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SLIDE 12

 Outages

–

Typically not built into the schedule, but very often mentioned in meetings when discussing schedules. It is very possible outages can be cancelled and rescheduled during the Summer or Winter months due to temperatures and weather

  • events. (e.g. MD 144)

 Weather Events

–

Typically not factored into the schedule, but usually mentioned in meetings when discussing schedules. Restoration work during and after storms! (e.g. Storms, Heavy Rains, Snow, etc. )

Process Does Not Include Steps for Construction…

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SLIDE 13

 Utilities receive 60% plans & are expected to begin

design to relocate facilities.

–

Storm drains (e.g. pipes, v-ditches, etc.) and storm water management ponds are not yet finalized.

–

The utilities are trying to begin design without everything needed to relocate properly, effectively, and to standard.

Weaknesses in the Design Build Process

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SLIDE 14

Possible Impacts:

 Proposed V-Ditches can potentially end up being designed/located

where the pole line, UG cable, or gas pipes are or will be. Clearances are affected. This can cause redesign and even cause the job to be built multiple times! Therefore, revisions result in:

 Extra Design Time & Administrative Time/Manpower($$$)  Extra Construction Time & Material /Manpower($$$)

Expectation - Still expected to get the job done in a timely fashion!

Weaknesses in the Design Build Process

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SLIDE 15

Too costly to move our facilities multiple times. We would only like to move

  • nce!

BGE has to address issues beyond the limit of disturbance. (e.g. Right-of-Way, Junction Poles, Alignment, Deflection Angles, Forestry Work/Tree Trimming, etc.) In a true Design/Build, contractors cannot work outside the LOD.

Often times, not all of the existing facilities and other misc. information are shown on the plans. The utilities must have everything shown. Everything plays into the job and is needed for design.

Weaknesses in the Design Build Process

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SLIDE 16

 Due to changes that may occur after the job has been

designed, billing may need to be revised.

– Additional prior rights may be needed. Who will perform the

prior rights if this is a true design build? (Administrative time & paperwork…)

 Compressed Schedules – BGE may need to be involved

early on in the project to get issues discussed and resolved when necessary in order to meet project deadline dates.

– Can be more challenging in Design/Build projects.

Weaknesses in the Design Build Process

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SLIDE 17

 Positive Experiences

When BGE has performed the design and construction, some of the SHA contracted ‘Utility Coordinators’ have done a very nice job with the coordination of utilities. (e.g. MD 175 BRAC, US 40/715

BRAC, MD 32 - Speaking from an Electric perspective.)

 Communication throughout the entire project is

imperative.

– Changes need to be communicated, even if it is not believed to

have an impact (e.g. v-ditches installed in the safety zone affecting required cover over BGE cable, pipes, etc.) to avoid rework and maintain proper clearances.

Design Build Process Additional Comments

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SLIDE 18

Verizon’s Perspective

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Con
  • nstruction Phase Coo
  • ordination Is

Is Para ramount

  • Need Mechanisms to

to Keep All ll Parti rties on

  • n th

the Agr greed to to Sc Schedule

  • In

Including SH SHA.

  • There are

re Diffe ifferent t Play layers Inv nvolved in in Desig ign to to Con

  • nstruction
  • Both
  • th DOT and

nd Utili tilities

  • No
  • Cov
  • vance of
  • f Pre

revious Agr greements ts and nd Sc Schedule.

  • ICC Agr

greement Wor

  • rked Well

ll

  • Defi

fined a Pro rocess and nd Responsibilities

  • In

Included Pre revisions for for Revis isions.

  • Util

tility Coo

  • ordinator is

is Key.

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SLIDE 19

Verizon’s Perspective

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Util

tility Reloc location Ord rder is is Im Important.

  • Verizon is

is th the las last t to to mov

  • ve of
  • ff

f of

  • f a pole
  • le.
  • All

ll schedule slip lips by oth

  • thers will

ill re result in in a Veri rizon Delay.

  • Util

tility Wor

  • rk in

in DOT Con

  • ntracts

ts is is TOO expensive fo for r Utili tility.

  • Ite

Item Rate tes are re hig igher th that t what we pay.

  • Con
  • ntract Fro

ront Loa

  • ading
  • No
  • volu
  • lume dis

iscount.

  • No
  • segr

gregation of

  • f cos
  • st.

t.

  • 22% Administrati

tive Charge by SH SHA.

  • We pro

rovide ou

  • ur

r ow

  • wn

n ins inspection.

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SLIDE 20

Contractor’s Perspective

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Open Com
  • mments

ts by Mik ike Lie ieberman

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SLIDE 21

2012 Agenda

2012 MdQI Conference Quality Transportation- A Hybrid Approach

  • Transfer Research to OHD’s Procedure Reconstruction

Team.

  • Coordinate with OHD’s Team to Develop New Procedures.
  • Wor
  • rk as a gr

grou

  • up to

to Address th the follo following top topics:

  • Util

tility Desig ign and nd Coo

  • ordinati

tion Pro rocedures for for Design Build Pro roje jects ts.

  • What

t is is th the pro roper util tility re review peri riod for for th the various desig ign mile ilestones?

  • Defi

fine th the tra transiti tional pro rocess fro from Desig ign to to Con

  • nstruction.
  • Sh

Should SH SHA re require ele lectronic deli liverables fro from Util tility Com

  • mpanies?
  • What

t is is th the pro rocess to to accurate te re relo location and nd cos

  • st

t schedules? Next Se Session 3:15 :15 – 4:30 :30 pm

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SLIDE 22

Wrap-up up

2012 MdQI Conference Quality Transportation- A Hybrid Approach

Questions and Comments

Ple lease Jo Join in Us fo for r Ses ession Two 3:1 :15 – 4:3 :30 pm Same Location

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SLIDE 23

Utilities Sub- Committee

Year-in in-Review

2012 MdQI Conference

Quality Transportation- A Hybrid Approach

The Util tilities Sub ub- Commit ittee