Student Onboarding Process Claiming Identity and MyCareer@CHOP - - PowerPoint PPT Presentation

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Jan 31, 2024 2.43k likes •2.68k views

Student Onboarding Process Claiming Identity and MyCareer@CHOP First, Last Name Claiming Identity Process Outline: 1. Email received from 0000000000 identityadmin@email.chop.edu with 000000 identity claiming instructions 2. Access the

SLIDE 1

Student Onboarding Process

Claiming Identity and MyCareer@CHOP

SLIDE 2

Claiming Identity

Process Outline:

1. Email received from identityadmin@email.chop.edu with identity claiming instructions 2. Access the identity claiming portal 3. Self-identify using (CHOPKey, Email Address, Birth Date and Last Name) 4. Read and accept CHOP’s Statement

f Responsibility and Confidentiality

User Sign-On Agreement 5. Set your initial password and password reset challenge questions 6. Receive your CHOPKey

First, Last Name

0000000000 000000

SLIDE 3

Identity Claiming Portal

SLIDE 4

End User License Agreement

SLIDE 5

Set Password & Reset Questions

SLIDE 6

Confirmation Screen with CHOPKey

Qu Questio ions If you have any questions regarding these steps, please contact the CHOP Information Services Support Center at (215) 590-4357

SLIDE 7

Returning Students

The claiming process for returning

students is identical to that of new students

Epic training is still valid if completed

within 2 years

Additional mandatory training may be

required (hospital mandatories since last here)

Students who are current volunteers will

not have to claim identity.

Volunteers do not have EPIC access so these

students must complete EPIC training on myCareer@CHOP

Students who are currently employed by

CHOP do not need to complete the claiming process.

These students will only need to complete

training in myCareer@CHOP if they do not have EPIC access in their current role.

CHOP Employees/Volunteers

SLIDE 8

MyCareer@CHOP

Completing required modules

SLIDE 9

myCareer@CHOP – OTP

To login to mycareer@CHOP remotely, students will use a one-time password (OTP).

1. Student enters CHOP username and password into http://mycareer.chop.edu 2. Student is prompted to enter location for OTP to be sent 3. Student receives email with OTP 4. Student is now able to login and will not use OTP again

For issues with OTP or login, Contact the HELP Desk at 215 215-590 590- 4357 and wait for myCareer prompt.

SLIDE 10

Login Issues

The main issues stem from the one-

time password. Please stress to students that this is only needed for their initial login.

Timeout period: the network times
ut after 10 minutes. If student does

not login within this time they will be locked out and need another OTP.

Reference the “Help & Tutorials”

section for help

SLIDE 11

Accessing Online Training

Accessin ing Le Learnin ing

1. Log in to myCareer @CHOP: http://mycareer.chop.edu

Lo Locatin ing You

ur Train

inin ing

1. Click on the “Home” button in the upper left hand corner beside the house icon 2. Select “Learning” from the dropdown list 3. Select assignments from “My Learning Assignments” 4. All EPIC training is located under “My Cir Cirric icula”

For issues with login, Contact the HELP Desk at 215 215-590 590-4357 4357 and wait for myCareerprompt.

SLIDE 12

Required Training Modules

2 Patient Identifier
Epic: HIM Quick Disclosure
Curricula: Epic: View Only – Inpatient/Ambulatory
(This module includes 4 parts that must ALL be completed)
Orientation and Mandatory Education Handbook Attestation
Safety Behaviors for Error Prevention

SLIDE 13

Checking Students Transcript

You can check if a student completed modules by looking at their “History”

1. Have the student login to their myCareer@CHOP account
2. Go to the student’s “Learning” page
3. Select “View All” within the “History” tile (located below “My Learning

Assignments”

SLIDE 14

Summary

The onboarding process can be confusing and complex, and we are here to assist you. During the claiming process please sure we have the correct email on file. Many times because of a typo in the email address, the student does not receive the initial email. Please forward the directions to the students when we start onboarding them into our systems(21 days prior to start date) Verify their learning transcripts for completion of learning modules

Make sure your students complete all modules assigned to them at least 5 days prior

to their onsite date

5 days after completion of the EPIC modules is when the students will be granted

access.

Remember that students can only access there learning modules is mycareer@chop

24 hours after they claim there identity.