Strategic Planning Preparation Strategic planning overview and g p - - PDF document

10/18/2012 1

• Strategic planning overview and

Strategic Planning Preparation

g p g working definitions

• Brief environmental scan
• Where we are today
• Review of key data sources

10/18/2012 2

ACC 2012 Planning Retreat

“Thank y’all!” y

ACC 2012 Planning Retreat

“Mapping a New Frontier”

10/18/2012 3 Channel Setting Instructions for ResponseCard RF

• 1. Press and release the "GO" or "CH" button.
• 2. While the light is flashing red and green, enter the 2 digit

channel code (i.e. channel 1 = 01, channel 21 = 21). Channel is 41

• 3. After the second digit is entered, Press and release the "GO"
• r "CH" button. The light should flash green to confirm.
• 4. Press and release the "1/A" button. The light should flash

amber to confirm.

ACC 2012 Planning Retreat: Goals of the day

• Differentiate between Academic Master Plan,

M t Pl d St t i Pl Master Plan, and new Strategic Plan

• Engage in environmental scanning; review

data resources for planning

• Review current financial and employment
• utlook
• utlook
• Retool the college strategic priorities by

developing new strategic priority statements

10/18/2012 4

Introduction to Planning at ACC

Richard Rhodes, PhD President /CEO (aka “The Ranch King”)

“Mapping a New Frontier”

The Academic Master Plan

Enrique Solis, PhD Interim Executive Vice President & Provost (aka “The Rifleman”)

“Mapping a New Frontier”

10/18/2012 5

ACC PLANNING DIAGRAM PROVOST

Strategic Planning Preparation: A Sampling of Data and A Sampling of Data and Resources

“Scouting the Trail Ahead”

g

10/18/2012 6

• Strategic planning overview and

Strategic Planning Preparation

g p g working definitions

• Brief environmental scan
• Where we are today
• Review of key data sources

Strategic Planning: Overview

• Mission/ Vision/ Values/ Strategic Priorities

– What is the purpose of the college? What is the purpose of the college?

• Goals

– How will we fulfill our mission?

• Action Plans / Strategies

– How will we achieve our goals?

• Implementation

– How will we execute our plans?

• Evaluation

– How will we know if we have met our goals?

10/18/2012 7

Strategic Planning: Working Definitions

Academic Plan Plan for educational programs and Strategic Plan

• Collegewide plan
• Based on review of

programs and student support services Framework for making decisions and allocating resources

• Based on review of

relevant external and internal factors

• Directs goal setting

and resource allocation G id ff t t g Guides development and improvement of programs and services

• Guides efforts to

achieve goals

Strategic Planning: Working Definitions

Strategic Priority

• General statement guiding college efforts in an area
• What the college is committed to achieving in an area

What the college is committed to achieving in an area Goal

• Objective of a program, department, support unit

Action Plan / Strategy

• How the goal or objective will be accomplished
• Often described by a program, process, or activity

Target

• A specified outcome to be achieved by the action

plan/strategy Measure

• Performance indicators / quantitative criteria used to

evaluate the degree to which the goal has been achieved

10/18/2012 8

An Example!

• Strategic Priority: ACC is committed to

achieving student success through supporting achieving student success through supporting student progress from the time a student enrolls through the student’s completion of a program and university transfer or employment.

• Goal: ACC will increase first fall to second fall

Goal: ACC will increase first fall to second fall semester persistence for FTIC students.

• Action Plan/Strategy: Develop a first‐year‐

experience seminar for students new to ACC.

An Example!

• Target / Outcome: The proportion of FTIC

t d t h t t ll th d f ll students who return to college the second fall semester will increase by 5 percentage points in 2013.

• Measure: The percentage of FTIC students

who are enrolled in fall 2012 will increase from the five‐year average of 48.5% to 53.5% in 2013.

Example Strategic Plan: Truckee Meadows Community College 2010:

10/18/2012 9

Strategic Priority: “I will improve my health ”

Goal “I will walk up the stairs to my office on the 6th floor, without needing CPR/AED, by Nov 22” Goal “I will improve my diet to reduce the need for Metamucil and other meds” Goal “I will use stress reduction techniques to decrease therapist bills” Action Plan I will eat SO many servings

• f vegetables that I will

become a rabbit Action Plan I will go to the gym 3 times a week and run like a zookeeper being chased by an escaping cheetah Action Plan I will meditate, go to yoga class, and take a walk without my Ipod every day” Target Target Target

Visited doctor and tests showed lower BP, and no need for meds! Kept a journal and my therapist says I am done! Completed a marathon in 25 minutes on Nov 22! Measure Time to complete race; Distance raced Measure Blood pressure readings and monthly expenses for meds Measure Number of pages written in journal and monthly expenses for therapy

About what percent of the Texas 2010 Census is within the ACC service area?

• 1. <1%
• 2. 1.23%
• 3. 3.25%
• 4. 7.04%
• 5. 9.68%

• 6. >10%

10/18/2012 10

What is the 2010 percentage breakdown of White, Hispanic, and Black populations within the ACC service area?

• 1. 55%W, 31%H, 7%B
• 2. 50%W, 24%H, 11B
• 3. 45%W, 30%H, 20%B

10/18/2012 11

What is the percentage breakdown of White/ Hispanic/ Black ethnicities within the Fall 2011 ACC student population?

1 55W/ 31H/ 7B 1. 55W/ 31H/ 7B 2. 50W/ 27H/ 8B 3. 60W/ 35H/ 5B 4. 45W/ 27H/ 15B

5. 58W/ 28H/ 14B

Comparison of ACC Student Ethnicities and Service Area Ethnicities

10/18/2012 12

Austin private‐sector job growth has increased by what percent since 2007?

• 1. 2.2
• 2. 5.8
• 3. 7.1
• 4. 10.5
• 5. 15.9

Which one of these high growth jobs in the US will require LESS THAN 100,000 new workers by 2020?

• 1. Registered nurses

eg s e ed u ses

• 2. Postsecondary teachers
• 3. Nursing aides, orderlies, attendants
• 4. Biomedical engineers
• 5. Elementary school teachers

• 6. Accountants and auditors
• 7. Licensed practical and licensed vocational

nurses

• 8. Physicians and surgeons

10/18/2012 13

Occupations with Greatest Number of New Jobs Added 2010 to 2020 in the Austin Service Area

(post secondary award to bachelor’s degree)

Occupations with Greatest Projected Job Growth 2010 to 2020 in Austin Service Area

(postsecondary award to bachelor’s degree)

10/18/2012 14

ACC Programs of Study Associated with Austin Growth Occupation for 2020: Accountants and Auditors

Accountants and Auditors

• 121 Completers AY 2012
• AAS in Accounting Specialist;
• AAS in Accounting Technician;
• Advanced Technical Certificate in Professional Accountant;
• Certificate in Accounting Clerk ;
• Marketable Skills Award in Accounting Technician;
• Marketable Skills Award in Professional Accountant;

• Marketable Skills Award in Professional Accountant;
• Marketable Skills Award in Accounting Specialist

(AS in Business Administration - 114 Completers)

In Fall 2011, ACC awarded 326 degrees and certificates in Applied Technology areas, and 573 in Allied Health and Nursing areas. With these awards, did ACC meet its “Closing the Gaps” targets for 2020?

• 1. No. We are about halfway to reaching our

targets.

• 2. No. We are about three‐quarters of the way

toward our targets.

• 3. Yes. We have already met the targets for

2020.

10/18/2012 15

10/18/2012 16

Which of the following employers have sent workers to ACC’s Continuing Education programs for training?

• 1. Samsung

2 A ti ISD

• 2. Austin ISD
• 3. Austin Energy
• 4. Contractors Association
• 5. US Department of Veterans Affairs
• 6. Georgetown Chamber of Commerce

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• 7. All of the above

Recently, ACC partnered with which company to connect students to internships and job

• pportunities?
• 1. NACE
• 2. Campus2careers
• 3. Google
• 4. Facebook
• 5. Civitas

10/18/2012 17

• Strategic planning overview and

Strategic Planning Preparation

g p g working definitions

• Brief environmental scan
• Where we are today
• Review of key data sources

What was the total enrollment for Adult Education for 2010‐11?

• 1. 2,960
• 2. 2,718
• 3. 3,371

4 3 645

• 4. 3,645
• 5. 4,660

10/18/2012 18

According to the Achieving the Dream Longitudinal Report, the FTIC Hispanic persistence rate Fall 2011 to Spring 2012 was…

1 59%

• 1. 59%
• 2. 67%
• 3. 71%

4 74%

• 4. 74%
• 5. 82%

10/18/2012 19

FTIC Cohorts: First Fall to Spring Persistence by Ethnicity

In May 2011, Austin ISD had 4,174

• graduates. What percent of those students

enrolled at ACC in Fall 2011?

• 1. 4.2%
• 2. 9.8%
• 3. 11.5%
• 4. 15.9%
• 5. 19.4%

10/18/2012 20

Which ACC Campus has the largest proportion

• f assignable square footage per student?
• 1. Cypress Creek
• 2. Eastview
• 3. Northridge
• 4. Pinnacle
• 5. Rio Grande

• 6. Riverside
• 7. Round Rock
• 8. South Austin

10/18/2012 21

Assignable Square Footage Per Student

For FY 2013 what is the total ACC budget?

• 1. $198,545,182
• 2. $225,252,849
• 3. $253,852,683
• 4. $272,128,217
• 5. $301,204,248

10/18/2012 22

According to the 2011‐2012 Fact Book, for FY 2012, Instruction accounted for what percentage of the projected expenses?

• 1. 34%
• 2. 41%
• 3. 49%
• 4. 54%
• 5. 59%

• 5. 59%

10/18/2012 23

For FY 2013, what percentage of our projected revenue comes from tuition and fees?

• 1. 25%
• 2. 30%
• 3. 35%
• 4. 40%
• 5. 45%

10/18/2012 24

• Strategic planning overview and

Strategic Planning Preparation

g p g working definitions

• Brief environmental scan
• Where we are today
• Review of key data sources

“Panning for Gold”

10/18/2012 25

Selected Data Sources

• ACC Fact Books
• ACC Master Plans
• ACC Master Plans
• SSI Closing the Gaps Updates
• Student Success Report 2012 (on flash drive pen)
• Achieving the Dream Longitudinal Study DRAFT August 2012 (on flash drive pen)
• THECB Texas Higher Education Data
• EMSI ‐ Economic Modeling Specialists International
• Bureau of Labor Statistics
• Texas State Data Center & US Census Data
• The Business Journals “On Numbers”
• TIPS – OIEA’s The Information Portal System
• OIEA A‐to‐Z webpage
• ACC Retreat 2012 Binder
• Flash Drive Pen

Financial Outlook

Ben Ferrell, Jr. Executive Vice President Finance and Administration

“Funding Outlook for Austin CC”

10/18/2012 26

TEXAS

• 50 Districts
• Each has full authority to levy local taxes

and set tuition

• State provides appropriations as

supplement Texas Community Colleges Primary Sources of Revenue

Tuition and Fees

• There are no limits
• n increases;

requires local board approval.

• Many community

college students lif f P ll

Local Taxes

• Most community

colleges have tax rates under the cap.

• Increases subject

college to roll back t if 8%

State Appropriations

• Actual amount of

appropriations has increased but percent of revenue from State has dropped sharply. At l t 10% f qualify for Pell funds and other financial assistance. vote if over 8%.

• At least 10% of

appropriation may be based on momentum point system in future.

32% 39% 29%

10/18/2012 27

Trends in Revenue Source Distribution for all Texas Community Colleges

Proposed Momentum Points Model

• Goal of the model is to improve student success and completion.

p p

• Community college leaders recommended that the model be

utilized to allocate incentive funds above the appropriation funds provided by the current reallocation model.

10/18/2012 28

STATE FUNDING TRENDS 2000 TO 2013

State Funding of Growth & Inflation (Historical Analysis)

STATE FUNDING TRENDS 2000 TO 2030

State Funding of Growth & Inflation (Trend Analysis)

10/18/2012 29

ACC FUNDING TRENDS 2000 TO 2030

ACC Revenue and Expense Estimates 2013 to 2030

2013 to 2030

U.S. Public 2 Yr Colleges Average Annual Tuition and Fees

Chronicle of Higher Education FY 2011‐2012

10/18/2012 30

Think Long Range

• Prepare Long‐Term Revenue/Expense

Estimates for: State Appropriations District Taxes Tuition and Fees Tuition and Fees Operational Costs Capital Needs

Thank you and good luck!

Ben Ferrell, Jr., Ben Ferrell, Jr., Executive Vice President, Finance & Administration Austin Community College bferrell@austincc.edu 512‐223‐1099 ACC Board Policy and Minutes available at: ACC Board Policy and Minutes available at: http://www.austincc.edu/board/

10/18/2012 31

Texas Workforce Employment Outlook

Mick Normington Business Researcher and Editor Texas Workforce Commission

“Working Texas Style”

LUNCH

“Lets gets some tasty vittles at the chuckwagon!”

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10/18/2012 32

The Quality Enhancement Plan

“A Gold Nugget!”

Quality Enhancement Plan

ff h Joey Offer, Ph.D. QEP Director

10/18/2012 33

QEP Central Goal: Considerations

S lt f th ACC it d

• Survey results from the ACC community and

the greater Austin community

• ACC student success data
• Current ACC initiatives
• Scalable successes
• Best use of college resources
• Broadest impact on student learning

QEP Central Goal: Developmental Math

Of the seventeen largest enrollment courses at ACC the Of the seventeen largest enrollment courses at ACC, the four with the lowest student success rate are in the Mathematics Department.

• MATD‐0330 Basic Math Skills 52% of 2,542
• MATD‐0370 Elementary Algebra 46% of 3,162
• MATD‐0390 Intermediate Algebra 48% of 2,022
• MATH‐1314 College Algebra 49% of 2,366

10/18/2012 34

Math Survival Rate: Fall 2005 Cohort through Fall 2008

QEP Central Goal: Developmental Math

302 456 218

Elementary Algebra Intermediate Algebra College Algebra ent Level in Fall 2005

Fall 2005 Cohort through Fall 2008

1,379 762

Basic Skills Elementary Algebra… First Time in College (FTIC) Students Math Placeme

Narrowing the Focus

The Mathematics Department was charged with i th f narrowing the focus.

• Build on previous successes
• Use current research and best practices
• Sufficiently focus the topic to implement in

five years five years

10/18/2012 35

Building on Previous Success

• In Fall 2009, Developing Mathematical

Thinking MATD 0385 was piloted Thinking MATD 0385 was piloted

• Targeted as an alternative to Intermediate

Algebra for students in non‐math intensive majors

• Targeted at students who do not pass one of

th t t d TSI t t ( ll t d t the state approved TSI tests (usually students with a C in Elementary Algebra)

• Based in collaborative learning activities

Success Rates in Developmental Math Courses

Building on Previous Success

10/18/2012 36

Aggregate Data on Course Progression from MATD 0385 to College Math MATH 1332

Building on Previous Success

College Math final grade

Successful Unsuccessful Withdrawal A, B or C D, F W Successful in Developing Mathematical Thinking into College Mathematics 75.9% 11.1% 13.0% Not enrolled in Developing 69 7% 14 6% 15 7%

College Math MATH 1332

Not enrolled in Developing Mathematical Thinking but enrolled in College Mathematics 69.7% 14.6% 15.7% Total enrolled in College Mathematics 70.0% 14.4% 15.6%

Narrowing the Focus

Mathematics faculty proposed and the college d M th PLUS d i f th approved Math PLUS – a redesign of the lowest level developmental mathematics course. The overall intention is to redesign entire algebra sequence, but this is not reasonable g q , for completion in QEP timeframe.

10/18/2012 37

QEP Student Learning Outcomes

Math PLUS has five student learning outcomes:

• Students will perform operations on rational numbers
• Students will perform operations on rational numbers.
• Students will simplify algebraic expressions.
• Students will solve linear equations in one variable.
• Students will solve problems involving perimeter and

area.

• Students will solve problems using ratios, proportions,

p g , p p , and percents. Assessed by pre/post items.

Math PLUS Strategy # 1

• Redesign Basic Math Skills

– use collaborative learning activities, – study skills component, – use technology to enhance learning

Assessed by focus groups, classroom observations, faculty logs, and student work/journals.

10/18/2012 38

Math PLUS Strategy # 2

• Provide Professional Development for ACC

Faculty and Staff Faculty and Staff

– QEP Speaker Series for the ACC community. – Workshops on using collaborative learning activities, study skills components, and MyMathLab – QEP Faculty participate in conferences QEP Faculty participate in conferences Assessed by workshop evaluations and faculty surveys.

Implementation

Year Redesign Professional Development Year 1 Spring 2013 ‐ Offer Basic Math with QEP Speaker Series will be Collaborative Learning (MATD 0332) at Rio Grande Campus. provided for the ACC community. Workshops on using collaborative learning activities, study skills components, and M M hL b Year 2 Continue offering MATD 0332 at Rio Grande Campus and revise as needed. Year 3 Expand MATD 0332 to Highland Mall Facility. MyMathLab. Conferences will be attended by QEP Faculty Year 4 Expand MATD 0332 to other campuses. Year 5 Expand Math PLUS model to other developmental mathematics courses as appropriate based on data.

10/18/2012 39

Assessing Math PLUS

• Assessment of Central Goal

Success rates in MATD 0332: Basic Math with – Success rates in MATD 0332: Basic Math with Collaborative Learning – Success rates in next level courses

• Quasi‐Experiment

– Compare success rates in MATD 0332 Basic Math with Collaborative Learning to success rates in MATD 0330 Basic Math Skills (Spring 13, Fall 13, Spring 14) – Compare course progression from MATD 0332 to next course versus MATD 0330 to next course

Assessing Math PLUS

• Annually, Math PLUS report will be reviewed

ua y, at US epo t be e e ed by the Mathematics Department and the QEP Leadership Team

• Math PLUS report will be presented to

Student Success Initiative Steering Committee, and the Executive Vice President and Provost. and the Executive Vice President and Provost.

• Math PLUS is designed so data‐informed

changes can be made to the strategies to achieve the learning outcomes.

10/18/2012 40

Expected Impact of Math PLUS

Math PLUS (Practice, Learn, Understand, S d) ill i t Succeed) will impact :

– student learning, – retention, – preparation for study in many disciplines, and faculty and staff across the college – faculty and staff across the college.

Flowcharts and segway to afternoon

• This is frist slide after QEP

10/18/2012 41

ACC Areas in Need of Strategic Priority Statement

• Student Success and Equity
• Student Access
• Stewardship of College Resources
• Community Relationships and Service