Staff Meeting April 8 2011 April 8, 2011 AGENDA 1 1. Opening - - PowerPoint PPT Presentation

Staff Meeting

April 8 2011 April 8, 2011

AGENDA

1 Opening Remarks and Welcome

• 1. Opening Remarks and Welcome
• 2. Approval of Agenda
• 3. Approval of Minutes – October 25, 2010
• 4. Guest: Dean, Andy Hrymak

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• Strategic Planning Update
• 5. Faculty Updates – Standing Reports
• Staff/Faculty Recruitment Update (C. MacDonald)
• Facilities Update (M Gaylard C MacDonald)

Facilities Update (M. Gaylard, C. MacDonald)

• Research & Graduate Services Update (D. Lee)
• Undergraduate Services Update (J. Shepherd McKee)
• External Services Update (L. Mounteer)
• Information Technology Update (C Reed)

Information Technology Update (C. Reed)

• Social Committee (C. MacDonald)
• 6. Announcements/Reminders
• 7. Other Business
• 8. Adjournment

Faculty Council i l i d Strategic Planning Update 2011‐2014

March 24, 2011

Planning Process

1 Mi i Vi i d V l 2 C ll b d B fi i i

• 1. Mission, Vision and Values
• 2. Collaborators and Beneficiaries

3 Environmental Scan

• 3. Environmental Scan
• 4. Goals
• 5. Strategies and Action Plans

6 Plan Creation

• 6. Plan Creation
• 7. Outcomes and Achievements

Strategic Plan Summary

Our Mission To become one of the leading Canadian h i t i E i i h l research‐intensive Engineering schools, internationally recognized for the excellence and impact of its research and for providing and impact of its research, and for providing students with high quality enriched undergraduate and graduate programs.

Strategic Plan Summary

Human Resources

O f lt d t ff th t th i ti d

• Our faculty and staff are the strength in our creative and

educational endeavours and our service to students.

• Our culture should be one of mutual respect, acceptance

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• f individuality and recognition of achievement.

Strategic Plan Summary

Human Resources ‐ Goals

A hi d i t i t i bl th i f lt d

• Achieve and maintain sustainable growth in faculty and

staff complement.

• Create an effective and responsive organization.

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• Reconnect with the core mission of the Faculty.
• Enable a supportive workplace and learning environment.

Welcome to New Staff/Faculty!

O t b 2010 A il 2011 October 2010 – April 2011

• Craig Reed, Associate Director, ITG
• Tracey Hawke, PT Graduate Assistant, ECE
• Judith Thomas, PT Administrative Assistant, Special Projects,

Research & Graduate Services

• Pastor Solano‐Flores, Research Technician, CREC
• Dan Sweiger, CNC Specialist, UMS
• Melissa Harris, Administrative Officer, ECE
• Claire Naudi Undergraduate Assistant MME
• Claire Naudi, Undergraduate Assistant, MME
• Shigang Lin, Research Assistant, CBE
• Craig Miller (January 1, 2011)
• Charles Xu, Associate Professor, CBE (May 1, 2011)

Staff Promotions/Changes Staff Promotions/Changes

October 2010 – April 2011

• Jennifer Hinton Outreach Programs Coordinator External

Jennifer Hinton, Outreach Programs Coordinator, External Services

• Diana Lee, Research & Graduate Officer, Research & Graduate

Services Services

• Jane Cleveland, Undergraduate Recruitment Coordinator,

Undergraduate Services

• Ying Zhang Research Technologist CREC
• Ying Zhang, Research Technologist, CREC
• Cody Ruthman, Lab Support Specialist, UMS
• Ian Vinkenvleugel, RP Specialist, UMS
• Joanna Blom, Graduate Coordinator, MME

Staff Recruitment Activities

• Project Engineer, WindEEE Dome (TF)
• Research Assistant, CBE (TF)

Research Assistant, CBE (TF)

• Graduate Coordinator, ECE (RF)
• Graduate Coordinator, CBE (RF)
• Programmer/System Developer, BLWTL (RF)
• Research Scientist, ICFAR (TF)
• Research Associate, ICFAR (TF)

Faculty Recruitment Activities

d d h h ( )

• NSERC Hydro One Industry Research Chair in Power Systems (ECE) –

Mohammad Zadeh (July 1, 2011)

• Probationary tenure‐track position in Geotechnical Engineering (CEE) –
• ffer extended (July 1 2011)
• ffer extended (July 1, 2011)
• Trojan NSERC Senior Industrial Chair (joint appointment in CBE and CEE)

‐ interviews in progress

• CRC Tier II Chair in Wind Engineering (CEE) – interviews in progress

CRC Tier II Chair in Wind Engineering (CEE) interviews in progress

• Probationary tenure‐track position in Polymer Composites (MME) –

interviews in progress

• Probationary tenure‐track position in Mechatronics (joint appointment

y p j pp in ECE and BME) – being re‐advertised

• Probationary tenure‐track position in Mechatronics (joint appointment

in MME, Surgery and BME)

• Probationary tenure‐track position in Water Resources (CEE with 0.5 FTE

shared with CES)

Facilities Update

• Capital Projects for 2011‐12 ‐ SEB 2013, UMS/EFS Space,

SEB 1, SEB 1010A (ITG helpdesk), SEB 3068, SEB 2015, BLWT G d Additi BLWT Grad Addition

• Health and Safety Training for Faculty and Staff

http://www.uwo.ca/humanresources/facultystaff/h_and_s/training/training_idx.htm

• WHIMIS training: several people need to update their
• training. If your WHMIS is expired, or you have only

completed basic WHMIS, Please complete the Comprehensive WHMIS by May 31. Comprehensive WHMIS by May 31.

WHMIS Required for all UWO Employees. All Engineering staff and faculty must complete g g y p Comprehensive WHMIS training Orientation Required for all UWO Faculty and Staff Faculty/Supervisors Training Required all Supervisors, Admin officers and managers. (Supervisor is anyone who has control over the workplace or authority over a worker) y ) General Lab Safety Required for all Lab supervisors and workers Biosafety Required for all Faculty and Staff who work with microorganisms, cell cultures or human blood/body fluids Transportation of Dangerous Goods p g Required for anyone who ships/receives chemicals Position Hazard Communication form Must be filled out for each UWO Employee

Fall Protection Required for anyone who works at heights over 3 meters where there is a risk of falling where there is a risk of falling Ladder Safety Required for anyone who uses ladders Laser Safety Required for anyone working with class IIIb or IV Lasers Laser Safety Required for anyone working with class IIIb or IV Lasers. Required every 2 years Radiation Safety Required for anyone working with radioisotopes. Required Every 2 years Required Every 2 years. X-Ray Safety Required for anyone working with x-ray equipment. Required every 2 years. Fork Lift Required for anyone who drives a fork lift Overhead Lifting Required for anyone using overhead hoists.

Position Hazard Communication Form Position Hazard Communication Form

• To be completed with your supervisor
• http://www.shs.uwo.ca/workplace/newposition.htm

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• Identify your Supervisor’s name in the correct field
• In the Supervisor’s email field, please enter:

mgaylard@uwo.ca k ll ll f d f l

• Mike will print out all forms and give to DO to file in

your personnel file.

• Please complete the PHCF by May 31, 2011

Please complete the PHCF by May 31, 2011

Research & Graduate Services Update Research & Graduate Services Update

• Graduate Student Health & Safety

– Less than 3% of current students have not done Less than 3% of current students have not done their training – Plans for May students (in‐house sessions

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scheduled for May 12th, SEB 3109) – Lists to Lab Technicians

C t d t l t 554

• Current graduate enrolment: 554
• May new students: approximately 36

students (CBE 4 CEE 8 ECE 19 MME 5) students (CBE‐4, CEE‐8, ECE‐19, MME‐5)

Undergraduate Services Update Undergraduate Services Update

• Intent to Register Numbers
• Canadian Engineering Accreditation Board (CEAB)
• 1. GPE: Visit January 29‐31, 2012.

2 All C t P G th i i f ti

• 2. All Current Programs: Gathering information

beginning Sept.2011; Report is due in August 2012; Visit Oct./Nov. 2012.

• 3. Mechatronics: Gathering information beginning Sept.

2012; Report due August 2013; Visit Oct./Nov. 2013. *Note: Karen Murray is the project leader for CEAB Note: Karen Murray is the project leader for CEAB

Program Number of Students Requesting as First Choice via Web Registration - March 31, 2011 Chemical 39 Biochemical and Medicine 8 Total Chemical 47 Green Process 17 Civil 73 Civil and Int'l Development 2 Civil and Medicine 1 Total Civil 76 Electrical 34 Electrical and Medicine 5 T t l El t i l 39 Total Electrical 39 Computer 9 Software 40 Mechatronics 26 Mechanical 78 Mechanical and Medicine 6 Mechanical and Medicine 6 Total Mechanical 84 Integrated 3 Integrated and Medicine 1 Total Integrated 4 TOTAL 342

BioDynamic Garden y

• Grant from TD Friends of the Environment Foundation

was $35,000.00.

• Tender is out to Landscape Architects.
• We plan to use the services of a Niagara Parks

graduate who is currently interning at UWO graduate who is currently interning at UWO.

• Expect to begin as soon as drilling is completed on the

site (late May or early June.) Pl i “WE l ti d ” f ll i t t d

• Planning a “WE planting day” for all interested

members of our engineering community.

External Services Update

• Discovery Western – May to August

– Elementary School Workshops and Summer Camp Program – Summer Camp is filling up quickly Summer Camp is filling up quickly – LONDON camps run: July 4th, July 11th, July 18th and July 25th – SARNIA camps run: Aug 8th and 15th – PORT ELGIN camps run: Aug 15th p g – Boys and Girls Memorial Club Camp – Aug 8th

• Summer Academy (July 18th & 25th, August 8th & 15th

Biomedical Engineering Drs Johnson and Wan – Biomedical Engineering – Drs. Johnson and Wan – Mechanical Engineering – Dr. Asokanthan – Software Engineering ‐ Dr. Capretz – Structural Engineering – Drs Bartlett & El Naggar Structural Engineering Drs. Bartlett & El Naggar

Upcoming Outreach Events Upcoming Outreach Events

May 6th ‐ Cdn Medical Hall of Fame ‘Discovery Days’ May 11th – SLOME (Skills London Oxford Middlesex Elgin) Careers Exploration Day May 12th – Cdn Medical Hall of Fame ‘Museum School’ July 7th – Mini University – Indigenous Services y y g

Information Technology ‐ ITG

• New Associate Director

– ITG Branding/Awareness – Relationships p

• ITG Communications

– Newsletter – Website Refresh

• Inventory

– What do we have? – Where is it? – Planning What do we have? Where is it? Planning

• Windows 7
• Office 2010

ITG Help Desk

• 519‐661‐2111 x88112
• enghelp@uwo.ca
• SEB 1010
• Monday – Friday 10:00 a.m. – 6:00 p.m.

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• Renovations this summer.
• Surveys

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Social Committee Update

MEMBERSHIP AND COMPOSITION The membership of the committee will be as follows:

• Administrative Assistant and Coordinator, Faculty & Staff Relations,

Dean’s Office – Event Coordinators for: Summer BBQ, Awards Banquet, Faculty‐ driven Holiday events

• At least (4) staff members (on a volunteer‐basis; event‐driven)
• (2) faculty members (elected at Faculty Council)
• (1) graduate student (appointed by the GES)
• Director of Administration – Co‐Chair
• Director of Finance – Co‐Chair
• Director of Finance Co‐Chair

• Faculty members will be elected at Faculty Council and will

f t t d b i t d F lt serve for a two-year term and may be re-appointed. Faculty appointments will be staggered;

• Students shall serve for a one-year term and may be re-

S ude s s a se e o a o e yea e a d ay be e appointed;

• The committee will meet as needs dictate depending on

planned events and will annually develop a plan of proposed planned events and will annually develop a plan of proposed events and fundraising activities (every July);

• Social Committee membership will primarily be event-driven.

p p y Each event will be assigned a coordinator. A call for additional volunteers for each event will occur by the Event Coordinator.

• Terms of office begin July 1st
• Terms of office begin July 1st.

Up-Coming Activities Up Coming Activities

• Annual Faculty & Staff Awards Banquet - May

24th Th G t H ll f 11 30 1 30 L h ill 24th, The Great Hall from 11:30 – 1:30. Lunch will be served and awards presented 16th A l G lf D J 3rd E h V ll

• 16th Annual Golf Day –June 3rd, Echo Valley

Golf Club at 10:30. Register prior to May13 with Stephen or Sue.

Announcements/Reminders

• UWOSA Performance Review & Development – Staff are to

complete their section of the form and forward to their Supervisor by April 15 Supervisor by April 15

– Please use the new form (not last years!)

2nd T B ildi W k h M 5th Th G t H ll f

• 2nd Team Building Workshop – May 5th, The Great Hall from

11:30 – 4:30. Lunch will be served. Bill 168 T i i W k l H Vi l d

• Bill 168 Training – Workplace Harassment, Violence and

Domestic Violence

– Several learning sessions are being offered between now and July – Mandatory that all faculty and staff attend

Announcements/Reminders

• If your vacation balance exceeds (or is about

to exceed) 25 days, you must put a letter in your personnel file indicating you have approval from your supervisor to carry a b l balance

• UWOSA floater days and PMA personal days

are not automatically taken off your vacation are not automatically taken off your vacation balances: you must indicate to Jan Millette on your monthly vacation report when you are your monthly vacation report when you are taking such days

Oth B i ? Other Business?

Thank you!